Finance Committee

  • Printer-friendly version
Calendar Date:
Thursday, May 6, 2021 - 9:00am

Add to your calendar:  

Back to calendar

Meeting Information

  • Agenda
  • Minutes
PDF icon finance_committee_agenda_05-06-2021.pdf (122 KB)

SAUK COUNTY BOARD OF SUPERVISORS

MEETING NOTICE/AGENDA

 

COMMITTEE:   FINANCE

DATE:                Thursday, May 06, 2021

TIME:                 9:00 a.m.

PLACE:               Room 213, West Square Building, 505 Broadway, Baraboo, WI  53913

This meeting is open to the public. However, in light of the COVID-19 pandemic, members of the public may wish to watch the meeting on streaming video which can be found on the County’s webpage at https://www.co.sauk.wi.us/meetings. No one should attend the meeting if they are experiencing COVID- or flu-like symptoms, have a fever, sore throat or recently experienced a loss of taste or smell. Masks are encouraged but not required. Social distancing of 6 feet is required.

REASON FOR MEETING:                            REGULAR

SUBJECTS FOR DISCUSSION:

  1. Call to Order and Certify Compliance with Open Meeting Law.
  2. Adopt Agenda.
  3. Adopt Minutes of Previous Meeting(s), regular and closed session.
  4. Public Comment.
  5. Communications.
    1. Moody's Annual Issuer Comment.
  6. Business Items.
    1. Discussion and consideration of Resolution Declaring Official Intent to Reimburse Expenditures on Highway Department Facilities Projects From Proceeds Of Borrowing.
    2. Discussion and consideration of resolution Authorizing the Department of Human Services to Create One Full Time (1.0 FTE) Children’s Long Term Support Social Worker Position Outside the Budget Process as a Result of the State’s Management of Waitlist and Commitment to Waitlist Elimination.
    3. Update on the American Rescue Plan.
    4. Budget 2022 update.
    5. Discussion and consideration of resolution Amending Financial Policy 2-96 Annual Budget Process, and Eliminating Financial Policies 1-95 Outlay Expenditures and 4-96 Capital Improvements.
    6. Discussion and possible resolution Authorizing Adjustments to the 2020 Budget.
    7. Presentation of quarterly accounts receivable reports as of March 31, 2021.
    8. Presentation of County financial reports.
  7. Treasurer’s Department Update.
    1. Monthly report – Year-to-date budget report.  Investment reports.
    2. Review and approval of invoices.
  8. Accounting Department Update.
    1. Monthly report – Year-to-date budget report.
    2. Review and approval of invoices:  Accounting Department
    3. Review and approval of Committee payments.
  9. Next Meeting.
  10. Adjournment.

COPIES TO:

Dorner                    Eberl                       Flint                        Krueger                  McCumber            Beghin    Horkan                   Miller                      Geoghegan            Brattset                  Bodette                  Desmond               Della

               

PREPARED BY:                                                                                 Accounting Department

 

Any person who has a qualifying disability that requires the meeting or materials at the meeting to be in an accessible location or format should contact Sauk County (608-355-3269 or TTY 608-355-3490) between the hours of 8:00 A.M. and 4:30 P.M., Monday through Friday, exclusive of legal holidays, at least 48 hours in advance of the meeting so that reasonable arrangements can be made to accommodate each request.

PDF icon finance_committee_minutes_05-06-2021.pdf (215 KB)

Sauk County Finance Committee                                  Thursday, May 6, 2021

Room 213, West Square Building, Baraboo

Members present: Tom Dorner, Lynn Eberl, Mike Flint, Marty Krueger and Tim McCumber (virtual)

Others present:  Kerry Beghin, Bridgette Bodette, Dan Brattset, Brian Della (virtual), Pat Gavinski, Liz Geoghegan, Lynn Horkan and Brent Miller.

 

The meeting was called to order by Krueger at 9:00 AM.  Certification of open meeting compliance was given.  Motion by Eberl, second by Flint to adopt the agenda.  Motion carried.  Motion by McCumber, second by Dorner to adopt the minutes of the previous meetings for April 1 and 20.  Motion carried.

 

Public Comment:  None

Communications:  Moody’s Annual Comment on Sauk County

 

Discussion and consideration of Resolution Declaring Official Intent to Reimburse Expenditures on Highway Department Facilities Projects From Proceeds Of Borrowing.

Brian Della from PMA Securities LLC reviewed resolution allowing county reimbursement of advanced monies for the possible Highway project.  The sixty day look back and allowable reimbursements were discussed.  Gavinski noted the budget includes costs for initial design.  Motion by McCumber, second by Eberl to declare Official Intent to Reimburse Expenditures on Highway Department Facilities Projects From Proceeds Of Borrowing.  Motion carried.

 

Discussion and consideration of resolution Authorizing the Department of Human Services to Create One Full Time (1.0 FTE) Children’s Long Term Support Social Worker Position Outside the Budget Process as a Result of the State’s Management of Waitlist and Commitment to Waitlist Elimination.

Brattset and Bodette described the needed social worker position and program waitlist process/mandates.  Bodette reviewed the funding and program.  Motion by Eberl, second by Dorner to authorize the Department of Human Services to Create One Full Time (1.0 FTE) Children’s Long Term Support Social Worker Position Outside the Budget Process as a Result of the State’s Management of Waitlist and Commitment to Waitlist Elimination.  Motion carried.

 

Update on the American Rescue Plan.

Miller commented on preparation for receipt of funds, investment protection, expenditure timeline and guidance on expenditure allowance clarification.  Potential list of expenditures/projects will be brought to the Finance Committee.  Fund investment strategy, risk and flexibility were discussed.  Possible special meeting for investment options was discussed. 

 

Budget 2022 update.

Miller noted he has begun meeting with contract entities about 2022 budgets.  The mid-term assessment on May 25 will include the state of the county message listing accomplishments, thoughts on moving forward and setting ground work for 2022 budget.

 

Consider updates to Financial Policies 2-96 Annual Budget Process, 1-95 Outlay Expenditures, and 4-96 Capital Improvements.

The policies include big picture framework for development of the budget, consolidates policies and removes redundancies.  Also clarified the outlay process and noted budgeted outlay will only need to be approved at the oversight committee.  Policies also expand on the definitions and classifications between outside, contracted and ownership types.  Discussed outside agency budget process.  Motion by Dorner, second by McCumber to update Financial Policies 2-96 Annual Budget Process, 1-95 Outlay Expenditures, and 4-96 Capital Improvements.  Motion carried.

 

Discussion and possible resolution Authorizing Adjustments to the 2020 Budget.

Beghin reviewed the over budget resolution.  Miller commented on the thoroughness of this resolution and its explanation.  Motion by McCumber, second by Flint to authorize Adjustments to the 2020 Budget.  Motion carried. 

 

Presentation of quarterly accounts receivable reports as of March 31, 2021.

Beghin commented reports contain nothing unusual.

 

Presentation of County financial reports.

Beghin reviewed notable lines and sales tax, reporting on both through end of March 2021.   Motion by Eberl, second by Dorner to accept the report.  Motion carried.

 

Treasurer’s Department Update.

Geoghegan reviewed departmental activities, year-to-date budget report and investment report.  Motion by McCumber, second by Flint to approve invoices for $369.43 and $207,103.20.  Motion carried.

 

Accounting Department Update.

Beghin reviewed departmental activities, financial reports and year-to-date budget report.  Motion by McCumber, second by Flint to approve invoices for $21,960.00 and $7,686.25.  Motion carried.  Motion by McCumber, second by Dorner to approve committee payments in the amount of $13,189.00.  Motion carried.

 

Next meetings:

Wednesday, May 12, 2021 2:00 pm –Possible Special Meeting

Thursday, June 3, 2021 at 9:00 am – Regular meeting

 

Motion by McCumber, second by Flint to adjourn the meeting.  Motion carried.

Respectfully submitted,

Lynn Eberl

Finance Committee Secretary