Executive & Legislative Committee Meeting

MINUTES

 

Executive & Legislative Committee

Wednesday, March 2, 2016 at 8:30 a.m.

Sauk County West Square Building, Room 213, 505 Broadway, Baraboo WI

 

Members Present:  Krueger, Fordham, Polivka, Fish & Czuprynko

Members Absent:  

County Personnel:  Jeff Jelinek, Emergency Management; Janelle Krueger, Criminal Justice Coordinator; Steve Pate, MIS Coordinator; Becky Evert, Sauk County Clerk; Todd Liebman, Corporation Counsel  and Brentt Michalek, Interim Administrative Coordinator

 

Others Present:   Kathy Warwick, Deputy Director of Health Department

 

Chair Krueger called the meeting to order at 8:30 a.m. and compliance with the Open Meeting Law was verified.

 

MOTION (Czuprynko/Fordham) to adopt the agenda moving item #20 to take place after item #8 on the agenda and combining all of the consent resolutions for approval.  Motion carried unanimously.

 

MOTION (Czuprynko/Fish) to approve the minutes of the regular meeting on February 8, 2016 and the special meetings on February 17, 2016; February 25, 2016 and February 26, 2016.  Motion carried unanimously.

 

Public Comment:   None.

 

Communications: 

a) 02/10/16 Memo:  Wisconsin Counties Association 2016 District Meetings.

 

Resolution Honoring Jerry G. Kast, Resolution Honoring Ottilie “Tut” Gramling, Resolution Honoring Michelle Dent and  resolution honoring Alene Kleczek-Bolin: 

MOTION (Polivka/Fish) to approve all resolutions and forward to the board for their consideration at the March board meeting.  Motion carried unanimously.

 

Jeff Jelinek, Emergency Management:

a) Jelinek presented the monthly report and list of bills for his department. 

MOTION (Fordham/Polivka) to receive the report and approve bills in the amount of $622.76.  Motion carried unanimously.

b) Jelinek presented the annual report for his department. 

MOTION (Czuprynko/Polivka) to receive the annual report for the department.  Motion carried unanimously.

 

Janelle Krueger, Criminal Justice Coordinator:

a)  J. Krueger presented the monthly report and list of bills for her department. 

MOTION (Polivka/Fish) to receive the report and approve bills in the amount of $1,118.50.  Motion carried unanimously. 

b)  J. Krueger presented the annual report for her department.   

MOTION (Fordham/Fish) to receive the annual report for the department.  Motion carried unanimously.

 

 

Steve Pate, MIS Department:

a)  Pate presented the monthly report and list of bills for his department. 

MOTION (Fordham/Fish) to receive the report and approve bills in the amount of $194,990.94.  Motion carried unanimously.  

b)  Pate presented the annual report for his department. 

MOTION (Polivka/Fish) to receive the annual report for the department.  Motion carried unanimously.

b)  Consideration of computer donation requests:  None. 

 

Becky Evert, County Clerk Department:

a)  Evert presented the monthly report and list of bills for her department. 

MOTION (Polivka/Fordham) to receive the report and approve bills in the amount of $12,392.68.  Motion carried unanimously.   

b)  Evert presented the annual report for her department. 

MOTION (Fordham/Fish) to receive the annual report for the department.  Motion carried unanimously. 

 

Brentt Michalek, Interim Administrative Coordinator:

a)  Michalek presented the monthly report and list of bills for the department. 

MOTION (Fordham/Czuprynko) to receive the report and approve bills in the amount of $824.03.  Motion carried unanimously.  

b)  Michalek presented the annual report for the department. 

MOTION (Polivka/Czuprynko) to receive the annual report for the department.  Motion carried unanimously.

 

Todd Liebman, Corporation Counsel Department: 

a) Liebman presented the monthly report and list of bills for his department. 

MOTION (Polivka/Fish) to receive the report and approve bills in the amount of $1,199.43.  Motion carried unanimously.

b) Liebman had an e-mail stating that the deadline to submit the annual report had been extended, therefore, did not have his available.    

MOTION (Czuprynko/Polivka) to postpone the annual report from the Corporation Counsel until a later date.  Motion carried unanimously.

 

Discussion and consideration of structure and possible amendments of the Rules of the Board:

The following changes were made:

 

MOTION (Fordham/Polivka) to remove all wording pertaining to the Sergeant-at-Arms in the rules of the board.  Motion carried unanimously.

 

Chair Krueger turned the meeting over to Vice Chair, Fordham as the wage for the Chair position was discussed by the committee. 

MOTION (Fish/Polivka) to raise the wage for the Chair position to $800.00 per month from $400.00.  Chair position will still receive per diem.  Motion carried unanimously.

 

MOTION (Polivka/Fordham) to change the verbage in VI. C. to read as follows: 

Any member wishing to speak to a question shall be permitted to do so at least once, and a motion for the previous question shall not be in order until every member has had such opportunity.  No member may speak twice on any question until every member choosing to speak has spoken; nor shall any member, or other person, speak more than three minutes upon being recognized on a question. After a first round of debate, a supervisor shall only be recognized for sixty seconds in a second or subsequent round of debate. Once every supervisor has had the opportunity to enter debate has spoken twice, debate shall be closed and the matter considered, unless the Board approves by a majority vote to continue debate for a third round, during which time any supervisor wishing to speak may speak once for sixty seconds. Subsequent rounds of debate shall require approval in the same manner. When a motion to amend is pending on the floor, each supervisor may speak once to the amendment for sixty seconds.

Motion carried unanimously.

 

Additional rule changes were discussed with minor wording changes recommended by the committee.

 

MOTION (Fish/Czuprynko) to approve the rule changes discussed and have the Corporation Counsel draft a final copy of the “Rules of the Board” for consideration by the board at the March meeting.  Motion carried unanimously.

 

Consideration of a memorandum of understanding to amend the community development block grant agreement between Sauk County and Lakeside Foods:

MOTION (Fordham/Czuprynko) to approve the memorandum of understanding to amend the community development block grant agreement between Sauk County and Lakeside Foods.  Motion carried unanimously.

 

Consideration of retroactive mileage reimbursements for Supervisors attendance at the 02/24/16 A.C. Finalist Open House:

MOTION (Fordham/Czuprynko) to approve retroactive mileage reimbursement for Supervisors in attendance at the 02/24/2016 A.C. Finalist Open House.  Motion carried unanimously.

 

Consideration of per diem and mileage reimbursements for two Personnel Committee Members attendance at the 03/03/16 A.C. Finalists Interviews:

MOTION (Polivka/Fish) to approve per diem and mileage reimbursements for Andrea Lombard and Henry Netzinger, the two Personnel Committee Members attendance at the 03/03/16 A.C. Finalist Interviews.  Motion carried unanimously.

 

County Board Chair Report:

a) Chair Krueger presented his monthly report of meetings, activities and concerns over the past month and highlighted upcoming events and meetings.  

 

Vice Chair, Fordham left the meeting at 11:30 a.m.

 

MOTION (Czuprynko/Fish) to postpone the performance evaluation of the Corporation Counsel to a special meeting on Friday, March 4, 2016 at 2:00 p.m.

 

MOTION (Fish/Polivka) to adjourn until April 4, 2016 at 8:30 a.m.  Motion carried unanimously and the meeting adjourned at 11:45 a.m.

 

Respectfully submitted,

 

 

 

Becky Evert

Sauk County Clerk