Executive & Legislative Committee

04/02/12 Minutes (401 KB)

Members Present: Krueger, Fordham, Bach, Wenzel and Alexander

Members Absent:

Others Present: R. DeMars, K. Schauf, S. Pate, T. Liebman

Chair Krueger called the meeting to order at 8:00 A.M. and compliance with the Open Meeting Law was verified. MOTION (Bach/Wenzel) to approve the agenda. Motion carried unanimously.

MOTION (Fordham/Bach) to approve the minutes of the regular March 6, 2012 meeting as presented. Motion carried unanimously.

Public Comment:
None.

Communications:
Chair Krueger – Letters sent by the Chair: thanking Craig Culver for his hospitality allowing Sauk County to hold their Intergovernmental Meeting, at Culver’s new facility in Prairie du Sac and a thank you to both of the guest speakers, John Koskinen and Mark O’Connell for their presentations.

MIS Department:
S. Pate, MIS Director, presented the monthly report and list of bills for his department. A copy of the MIS Department Annual Report was distributed with concerns or comments to be directed to S. Pate. MOTION (Wenzel/Fordham) to receive the report and approve invoices in the amount of $ 14,475.61. Motion carried unanimously.

Computer Donation Requests:
Human Services (Community Support Program) requests one computer, monitor, keyboard and mouse for a client. MOTION (Fordham/Bach) to approve the request. Motion carried unanimously.

MIS carryfoward requests:
S. Pate, MIS Director, distributed a worksheet listing each department, project and dollar amount requested. MOTION (Alexander/Fordham) to approve the 2011-2012 MIS carryforward request and forward to Finance Committee for consideration.

County Clerk Department:
R. DeMars, County Clerk, presented the monthly report and list of bills for her department. A copy of the County Clerk Department Annual Report was distributed with concerns or comments to be directed to R. DeMars. MOTION (Bach/Fordham) to receive the report and approve invoices in the amount of $ 20,271.78. Motion carried unanimously.

Corporation Counsel:
T. Liebman, Corporation Counsel, presented the monthly report and list of bills for his department. MOTION (Bach/Fordham) to receive the report and approve invoices in the amount of $ 904.55. Motion carried unanimously.

Administrative Coordinator Department:
K. Schauf, Administrative Coordinator, presented the monthly report list of bills for her department. MOTION (Wenzel/Fordham) to receive the report and approve invoices in the amount of $ 480.72. Motion carried unanimously.

County Board Chair:
Chair Krueger reported on his monthly activities:
-City of Reedsburg TID # 4 amendment was passed by the Joint Review board and the public hearing is in April.
-Joint Finance and Personnel meeting on March 9 – as requested of E & L Committee to ascertain the recommendation regarding combing both Personnel and Finance to report to one oversight committee
-Law Enforcement on March 13 – agenda item regarding discussion and consideration of survey with UW Baraboo.
-Lake Virginia Management District on March 17 – this board continues to show they are interested in becoming a long term financial running management district.
-Economic Development Committee on March 22 – discussion of short and long term issues concerning stockholders associated with the opening of the Hwy 12 by-pass.
-Intergovernmental Meeting on March 29 - a successful attendance and informative evening.

Consideration of a resolution Proclaiming May 1, 2012 Loyalty Day in Sauk County.
MOTION (Wenzel/Bach) to approve the resolution and forward to the County Board for consideration at the April 17, 2012 meeting. Motion carried unanimously.

Discussion and consideration of changes to the CDBG Housing and Revolving Loan Fund program: regionalization.
K. Schauf, Administrative Coordinator provided information on the regional collaboration between Sauk, Dane, Rock and other counties. Regional Collaboration must be accomplished to conform to the new rules of the Wisconsin Economic Development Corporation.  Concerns discussed as to Rock and Dane using funds Sauk brings to the table.

Discussion and consideration of structure and possible amendments to the Rules of the Board.
T. Liebman, Corporation Counsel distributed the most current copy of the Rules of the Board with earlier committee changes. Supervisor Bach noted a correction to Rule IV (E.) to delete the language “regardless of the term of office specified by the rules governing the special committee, board or commission”. Supervisor Bach recused himself from the vote as he currently serves on the Health Care Center Board of Trustees. MOTION (Fordham/Alexander) to amend Rule IV (E). to read: Supervisors appointed to special committees, boards, and commissions (as described in Rule IX. B.) shall serve on those bodies only so long as they remain members of the Board regardless of the term of office specified by the rules governing the special committee, board, or commission unless a state statute or county ordinance provides otherwise. At the point in time that a supervisor is no longer a member of the Board, the position on the special committee, board, or commission shall be deemed vacant, and the Chair shall appoint a new individual, who must be a member of the Board, to fill the unexpired term on the body. A former supervisor may only fill a citizen member position on a special committee, board or commission if the former supervisor’s continued service will result in no diminution of representation on the body by members of the Board. Roll call vote: AYE: (4) Krueger, Fordham, Wenzel and Alexander. NAY: (0) Bach recused. Motion to amend carried.

MOTION (Wenzel/Alexander) to amend Rule IX and delete “A member of the Highway & Parks Committee shall be appointed to the Conservation, Planning & Zoning Committee”. Motion to amend carried.

T. Liebman, Corporation Counsel will make appropriate changes to the Rules of the Board.

Discussion and consideration of process in naming the “Official” Sauk County Newspaper.
T. Liebman, Corporation Counsel distributed a copy of Wis. Stats. Chapter 985 Publication of Legal Notices and a memorandum rendering guidance in the selection of an official county newspaper. MOTION (Wenzel/Fordham) to solicit bids for the Official Sauk County Newspaper for the term April 2012- April 2014. Motion carried unanimously.

Discussion and consideration of possible resolution naming the “Official” Sauk County Newspaper.
MOTION (Bach/Alexander) to postpone resolution to a special meeting of Executive and Legislative at 8:00 a.m., Tuesday, April 10 at which time bids will be reviewed. Motion carried unanimously.

Consideration of resolution commending Patricia A. Van Oosten for years of service.
MOTION (Bach/Fordham) to approve the resolution and forward to the County Board for consideration at the April 17, 2012 meeting. Motion carried unanimously.

Consideration and denial of claim from Attorneys Stafford Rosenbaum, LLP.
T. Liebman, Corporation Counsel; advised this item was mistakenly added to the agenda. There is no action to be taken by this committee.

MOTION (Bach/Fordham) to adjourn and set the next regular meeting date for Tuesday, May 1, 2012. Motion carried unanimously and the meeting adjourned at 11:30 a.m.

Respectfully submitted:

Rebecca A. DeMars, County Clerk/Secretary