EXECUTIVE & LEGISLATIVE COMMITTEE

Executive & Legislative Meeting Minutes May 6, 2014 (136 KB)

Executive & Legislative Committee

Tuesday, May 6, 2014; 9:00 A.M.

Sauk County West Square Building, Room 213, 505 Broadway, Baraboo, WI

Members Present:  Krueger, Fordham, Czuprynko, Fish, Polivka

Members Absent:

Others Present:  Schauf, Liebman, Pate, DeMars, Jelinek

Chair Krueger called the meeting to order at 9:00 A.M. and compliance with the Open Meeting Law was verified.

MOTION (Polivka/Fish) to adopt the agenda.  Motion carried unanimously.

MOTION (Fordham/Czuprynko) to approve minutes of the regular meeting on March 31, and special meetings on April 8 and April 24, 2014.  Motion carried unanimously.

Public Comment:  None.

Communications:  None.

MIS Department:

1. Pate presented the monthly report and list of bills for his department.  Costs for video/audio taping county committee meetings were discussed; with Pate advising costs can vary from $ 100,000 for five meeting rooms with wiring, installation and annual maintenance, or county could choose to use hand held recorder.  Both options can be posted to website. Chair requested Pate to find out approximately how many hits county board meetings are receiving and the test taping of this committee and report back next month.  Chair advised this topic of discussion to be added on to next month’s agenda for further discussion.  DeMars to bring recorder and tape next month’s meeting.

MOTION (Polivka/Fordham) to receive the report and approve bills in the amount of $107,195.08.  Motion carried unanimously.  

2. Computer Donations.  Request from Village of Rock Springs to allow village board members and office staff the ability to respond to residents through email from homes.   MOTION (Fordham/Fish) to approve eight laptops to the Village of Rock Springs for the purpose requested.  Motion carried unanimously.

3. Departmental Program review.   Pate presented his department’s 2014 goals, objectives, and programs with budget dollars, anticipated completion dates and listing of output measures.

Emergency Management:

1.  Jelinek presented the monthly report and list of bills for his department.  MOTION (Polivka/Fordham) to receive the report and approve bills in the amount of $ 591.00.   Motion carried unanimously.

2. Departmental Program review.  Not available at this time.  Jelinek will present next month.

County Clerk Department:

1. DeMars presented the monthly report and list of bills for her department. She summarized events from the spring election, her discussions with election equipment vendors and the need for new election equipment.  Further discussion is needed to determine if the county will pay 100% as done in 1999 for the current Accuvote OS units or the possibility of local municipalities assisting in the costs.  MOTION (Fordham/Polivka to receive the report and approve bills in the amount of $ 11,411.68.  Motion carried unanimously.

2. Departmental Program review.  DeMars presented her department’s 2014 goals, objectives, programs with      budget dollars, anticipated completion dates and listing of output measures.   

Corporation Counsel Department:

1. T. Liebman, Corporation Counsel, presented the monthly report and list of bills for his department.

MOTION (Fish/Czuprynko) to receive the report and approve bills in the amount of $ 890.20.

Motion carried unanimously.

2. Departmental Program review.  Liebman presented his department’s 2014 goals, objectives, and programs with budget dollars, anticipated completion dates and listing of output measures.

County Board Chair Report: 

1. Chair Krueger presented his monthly report of meetings, activities and concerns over the past month and highlighted upcoming events and meetings.

2. Committee appointments.  Chair Krueger reported on the time involved with this process, noting a letter with appointments is going out tomorrow with agenda.  He has received one phone call from a supervisor questioning the appointment process.  Chair also advised the BOMC is still vacant as he is still in discussions on this appointment.

Consideration of attendance at the WCA Conference: September 14-16, 2014, Lake Delton:

Chair Krueger reported WCA is offering free registration again for first time supervisors. Since Sauk County is hosting this conference, committee thought no minimum limit should be set for attendance.  MOTION (Czuprynko/Fordham) to allow all 31 supervisors to attend.  Motion carried unanimously.   Chair will announce at May 12^th County Board meeting.

Discussion and consideration of format, purpose and date for Board Training:

Schauf summarized past trainings.  Chair Krueger suggested adding to next month’s agenda again for further discussion next month.  MOTION (Polivka/Czuprynko) to postpone to June meeting.   Motion carried unanimously.

Chair Krueger excused at 11:35 A.M.  Vice Chair Fordham continued chairing meeting.

Administrative Coordinator Department:

1. K. Schauf, Administrative Coordinator, presented the monthly report and list of bills for her department.    

MOTION (Polivka/Fish) to receive the report and approve April bills in the amount of $ 274.93                           and May bills in the amount of $985.04.  Motion carried unanimously.

3.  Departmental Program review.   Schauf presented her department’s 2014 goals, objectives, and programs with budget dollars, anticipated completion dates and listing of output measures.

MOTION (Polivka/Czuprynko) to adjourn until June 3, 2014 at 9:00 A.M.   Motion carried unanimously.

Respectfully submitted:

Rebecca A. DeMars, County Clerk/Secretary