Executive & Legislative Committee

March 31, 2014 E & L Committee Meeting Minutes (342 KB)

Executive & Legislative Committee

Monday, March 31, 2014; 8:00 A.M.

Sauk County West Square Building, Room 213, 505 Broadway, Baraboo, WI

Members Present:  Krueger, Fordham, Wenzel, Lane and Stevens

Members Absent:

Others Present:  Schauf, Liebman, Pate, DeMars, Michalek and M. Meyers

Chair Krueger called the meeting to order at 8:00 A.M. and compliance with the Open Meeting Law was verified.

MOTION (Lane/Stevens) to adopt the amended agenda.  Motion carried unanimously.

MOTION (Fordham/Lane) to approve minutes of the regular meeting on March 6, and Special meeting on March 12, 2014.  Motion carried unanimously.

Public Comment:

Chair Krueger requested committee to allow Matt Meyers, General Manager, of Capital Newspapers to speak

when the item on the agenda for consideration of Resolution “Official” Sauk County Newspaper for 2014-2016 is open for discussion.  Request agreed by committee members.

Communications:   

None.

MIS Department:

1. Pate presented his monthly report and list of bills for his department.  

MOTION (Fordham/Lane) to receive the report and approve bills in the amount of $151,471.88.  Motion carried unanimously.                                                                                                     

2. Computer Donations.  Request from Sauk County Nutrient Management Farmer Education class for 15 to 20 laptop computers.  Michalek presented a brief history of the program, requirements of classes and $150 fee due for classes.  Farmers will have better management of their crops by having accessibility of a laptop with the Nutrient Management program at home.  Farmers must report back to his office for 4 years, and after 2015 Nutrient Management will be required.  Liebman advised donations must be for bonafide public purposes.   MOTION (Wenzel/Fordham) to approve up to 20 laptop computers on a one year basis and review, and Michalek report back to this committee.   Motion carried.
3. Consideration and approval of 2013 carryforward request.

Pate distributed a worksheet listing each department, project and dollar amount requested. MOTION (Lane/Fordham) to approve the 2013 MIS carryforward request in the amount of $ 573,218 and forward to Finance Committee for consideration.   Motion carried unanimously.

County Clerk Department:

1. DeMars presented her monthly report and list of bills for her department.    MOTION(Stevens/Fordham)          

to receive the report and approve bills in the amount of $ 13,420.82.  Motion carried unanimously.

Corporation Counsel Department:

1. T. Liebman, Corporation Counsel, presented the monthly report and list of bills for his department.

MOTION (Stevens/Wenzel) to receive the report and approve bills in the amount of $1,291.39.

Motion carried unanimously.

Administrative Coordinator Department:

1. K. Schauf, Administrative Coordinator, presented the monthly report. She noted no bills for payment at this time her department.   Both the Interest Survey form and assignment of committee chart have been updated and provided to Chair Krueger.  The New Supervisor Orientation will be this Friday, April 4, 2014 at 8:00 A.M.   

MOTION (Wenzel/Lane) to receive the report.  Motion carried unanimously.

2.  Consideration and approval of 2013 carryforward request.  MOTION (Fordham/Stevens) to approve the 2013 Administrative Coordinator carryforward request in the amount of $ 23,200 and forward to Finance Committee for consideration.   Motion carried unanimously.

County Board Chair Report: 

1. Chair Krueger presented his monthly report of meetings, activities and concerns over the past month and highlighted upcoming events and meetings.

Five minute break at 9:58 AM.

Discussion and consideration of Resolution “Official” Sauk County Newspaper for 2014-2016.

Matt Meyers, GM, Capital Newspapers presented a brief synopsis of the three newspapers coverage, accessibility of internet coverage and two options for distribution.  MOTION (Fordham/Lane) to go with Option A naming (Baraboo News Republic) only for the “official” newspaper providing daily coverage.  AYES:  (2) Fordham, Lane.  NAYS: (3) Stevens, Wenzel, Krueger.  Further discussion continued regarding options offered from both publishing companies and costs involved, and weekly, daily publication dates.  MOTION (Stevens/Wenzel) to go with naming Reedsburg Independent for the “official” newspaper providing a weekly publication.  AYES: (3) Stevens, Wenzel, Krueger.  NAYS:  (2) Lane, Fordham.   Motion carried to approve resolution and forward to County Board for their consideration at the April 15, 2014 meeting.

Consideration of claim of Andrew Klees.

MOTION (Stevens/Lane) to approve the resolution and forward to County Board for their consideration at the April 15, 2014 meeting.   Motion carried unanimously.

Consideration of a special joint meeting between the City of Baraboo and Sauk County:  Presentation on proposed science facility at UW-Baraboo/Sauk County by Bray Architects – May 12, 2014.

Chair Krueger announced a petition with the new board will need to be signed with a majority vote for the special meeting. Schauf will prepare petition as needed.  Chair additionally commented it would be a nice time to use joint meeting as a rollout of placemaking.

MOTION (Wenzel/Fordham) to prepare petition and forward to the County Board at the April 15, 2014 meeting, recommending their full consideration of this joint meeting.  Motion carried unanimously.

Discussion of “Spring” Inter-Governmental Meeting.

Chair Krueger provided dates of April 28 or April 30, 2014 for this meeting.  Executive & Legislative has been host of this meeting in past years.  This year; however, with including the rollout of “placemaking” initiative on the agenda; Economic Development committee should jointly host this Inter-Governmental meeting. The meeting will be held at the Kay Mackesey Administration building in Lake Delton

MOTION (Stevens/Lane) to adjourn until May 6, 2014.   Motion carried unanimously.

Respectfully submitted:

Rebecca A. DeMars, County Clerk/Secretary