Executive & Legislative Committee

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Monday, April 2, 2018 - 3:00pm

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PDF icon April 2, 2018 E&L Agenda (211 KB)

 

SAUK COUNTY BOARD OF SUPERVISORS

MEETING NOTICE/AGENDA

 

COMMITTEE:         EXECUTIVE & LEGISLATIVE COMMITTEE

DATE/TIME:            Monday, April 2, 2018                                                          3:00 P.M.       

                                    Room 213, West Square Building, 505 Broadway, Baraboo, WI 

 

REASON FOR MEETING:  REGULAR

SUBJECTS FOR DISCUSSION: 

1.  Call to Order and Certify Compliance with Open Meetings Law.

2.  Adopt Agenda.

3.  Adopt Minutes of Previous Meeting.

4.  Public Comment.

5.  Communications.

            a.  03/05/2018 Letter from WCA regarding 2018 District Meetings 

6.  Jeff Jelinek, Emergency Management

            a.  Monthly Report/Review and Approval of Vouchers.

7.  Steve Pate, MIS

            a.  Monthly Report/Review and Approval of Vouchers.

            b.  Consideration of Computer Donation Requests.

            c.  Process for Technology Update in Board Room.

8.  Becky Evert, County Clerk     

            a.  Monthly Report/Review and Approval of Vouchers.

            b.  Discussion and Consideration of Resolution Naming The Official Sauk County Newspaper for 2018-2020.

9.  Deb O’Rourke, Interim Corporation Counsel

            a.  Monthly Report/Review and Approval of Vouchers.

10.  Alene Kleczek Bolin, Administrative Coordinator

            a.  Monthly Report, Review and Approval of Vouchers.

            b.  Criminal Justice Program, Monthly Report, Review and Approval of Vouchers.

            c.  Carryforward Requests.

11.  Marty Krueger, County Board Chair

            a.  Monthly Report.

12.  Time Line and Next Steps:  Corporation Counsel Recruitment.

13.  Discussion and Consideration of Structure and Possible Amendments to the Rules of the Board.

14.  Next meeting date, time and agenda items – (May ____ at 9:00 a.m.)

15.  Adjourn.

 

TO: 

County Clerk                             Kleczek Bolin                            Pate                              L. Vodak          

Corporation Counsel                   Czuprynko                                 Jelinek                          Crammond       

Krueger                                     Hambrecht                                 Baldwin                       

Fordham                                   Polivka                                     Posewitz

                                                                                                                       

DATE NOTICE MAILED:  03/27/2018

PREPARED BY:  Sauk County Board Chairperson

 

Any person who has a qualifying disability that requires the meeting or materials at the meeting to be in an accessible location or format should contact Sauk County (608-355-3269 or TTY 608-355-3490) between the hours of 8:00 A.M. and 4:30 P.M., Monday through Friday, exclusive of legal holidays, at least 48 hours in advance of the meeting so that reasonable arrangements can be made to accommodate each request.

PDF icon Approved April 2, 2018 E&L Minutes (351 KB)

MINUTES

 

Executive & Legislative Committee

Monday, April 2, 2018 at 3:00 p.m.

Sauk County West Square Building, Room 213, 505 Broadway, Baraboo WI

 

Members Present:  Krueger, Fordham, Hambrecht, Czuprynko and Polivka

Members Absent:   

County Personnel:  Jeff Jelinek, Emergency Management Director; Steve Pate, MIS Coordinator; Becky Evert, Sauk County Clerk; Debra O’Rourke, Interim Corporation Counsel; Alene Kleczek Bolin, Administrative Coordinator and Michelle Posewitz, Personnel Director.

County Personnel Absent:   

Others Present:  Scott Zeinemann, Jared Pinkus, Jean Berlin, Chuck Spencer, Peter Vedro and Tom Kriegl

 

Chair Krueger called the meeting to order at 3:00 p.m. and compliance with the open meeting law was verified.

 

MOTION (Polivka/Hambrecht) to adopt the agenda moving item 8b to occur after communications. Motion carried unanimously.

 

MOTION (Fordham/Czuprynko) to approve the minutes of the regular meeting on March 6, 2018 and the special meeting on March 20, 2018. Motion carried unanimously.

 

Kleczek Bolin introduced Jared Pinks, Community Liaison for Sauk County. 

 

Public Comment:   None.

 

Communications: 

a)  03/05/2018 Letter from WCA regarding 2018 District Meetings.

b)  03/13/2018 Letter from MATC Re:  Appointment Committee.

c)  05/02/18 SCDC Memo Re: Annual Report & Business Awards.

 

Discussion and Consideration of Resolution Naming The official Sauk County Newspaper for 2018-2020:

Scott, Zeinemann, Regional Director of Controllable Retail, addressed the committee regarding the bid from Capital Newspapers.  MOTION (Polivka/Fordham) to accept the bid for the Reedsburg Independent and forward the resolution to county board for approval.  Motion carried unanimously.

 

Jeff Jelinek, Emergency Management:

a)  Jelinek presented the monthly report and list of bills for his department. 

MOTION (Polivka/Hambrecht) to approve bills in the amount of $25,423.96.  Motion carried unanimously.

 

Steve Pate, MIS Department:

a)  Pate presented the monthly report and list of bills for his department. 

MOTION (Fordham/Czyuprynko) to approve bills in the amount of $255,752.71.  Motion carried unanimously. 

b)  Consideration of computer donation requests:  None. 

c)  Process for Technology Update in Board Room:  Committee suggested that Pate work with the County Clerk, Administrative Coordinator and Building Services Facility Director to bring forward a plan at the next executive & legislative committee meeting.

 

Becky Evert, Sauk County Clerk:

a)  Evert presented the monthly report and list of bills for her department. 

MOTION (Polivka/Hambrecht) to approve bills in the amount of $12,971.76.  Motion carried unanimously.

 

Debra O’Rourke, Interim Corporation Counsel Department: 

a)  O’Rourke presented the monthly report and list of bills for the department. 

MOTION (Czuprynko/Polivka) to approve bills in the amount of $7,700.21.  Motion carried unanimously.

 

Alene Kleczek Bolin, Administrative Coordinator:

a)  Kleczek Bolin presented the monthly report and list of bills for her department.

MOTION (Czuprynko/Fordham) to approve the bills in the amount of $132.03.  Motion carried unanimously.

 

b)  Kleczek Bolin presented the Criminal Justice Program monthly report and list of bills for the department.

MOTION (Polivka/Czuprynko) to approve the bills in the amount of $9,836.00.  Motion carried unanimously. 

c)  Carryforward Requests:  MOTION (Fordham/Czuprynko) to approve carryforward funds of $84,320.00 in the Administrative Coordinator Accounts and $39,519.00 in the CJCC Accounts.  Motion carried unanimously. 

 

County Board Chair Report:

a)  Chair Krueger presented his monthly report of meetings, activities and concerns over the past month and highlighted upcoming events and meetings.      

 

Timeline and Next Steps:  Corporation Counsel Recruitment:

Posewitz presented a timeline for the hiring of a new Corporation Counsel.  MOTION (Czuprynko/Polivka) to approve the tentative timelime for the hiring of a new Corporation Counsel.  Motion carried unanimously. 

 

Discussion and Consideration of Structure and Possible Amendments to the Rules of the Board: 

Discussion took place among the committee.  MOTION (Czuprynko/Fordham) to approve possible amendments to the Rules of the Board and forward to county board for approval.  Motion carried unanimously. 

 

MOTION (Czuprynko/Polivka) to adjourn until May 1, 2018 at 9:00 a.m.  Motion carried unanimously and the meeting adjourned at 4:45 p.m.

 

Respectfully submitted,

 

 

 

Becky Evert

Sauk County Clerk