Economic Development - Arts & Humanities & Historic Preservation (AHHP) Evaluation Panel

Economic Development

Arts, Humanities & Historic Preservation Grant Evaluation Panel

Minutes of the Special Meeting

February 2, 2026

 

 

Economic Development & Arts and Culture Members Present: Supervisor Bryant Hazard and Supervisor Smooth Detter chaired the meeting.

 

Panel Members Present: Hope Winship, Michelle Zuelke, Sue Ann Kucher, Don Greenwood, Glen Slaats, and Kristine Koenecke.

 

Others Present: Jennifer Nelson, Recording Secretary and Erin Hauck.

 

Call to Order

The meeting called to order at by Supervisor Smooth Detter, and the requirements of the Open Meeting Law were met.

 

Introductions

 

Review of Process Procedure

Supervisor Detter gave a brief overview of the roles and responsibilities of the staff, panel members and Economic Development, Arts and Culture Committee members.

 

Consideration of grant awards and development of recommendations

            The panel reviewed and ranked (8 Arts and 3 Historic Preservation) grants and discussed the strengths and weaknesses and recommendations of each application. Points from the panelist scoring sheets were summed and divided by the number of panelists evaluating each application. The following are the scores and comments for each application:

 

1. Badger History Group, Inc., requested $4,000 and the panel scored this project an average of 85.83% and ranked 1st based on the grant evaluation criteria. Recommend range of funding $2,500-$4,000.
    

STRENGTHS: This is an exciting and innovative idea supported by several collaborators. They have funding and develop a well-structured, thoughtful budget. The team will record vocal contributions before they are lost, ensuring the preservation of invaluable voices and stories. Their inclusive approach—engaging with all individuals involved—makes this project truly priceless. We appreciate that conversations will take place with every participant, reinforcing the commitment to comprehensive representation.

 

WEAKNESSES: The marketing strategy for this initiative is currently unclear. One potential approach could be to engage local schools as partners or outreach channels to help raise awareness and participation.

 

RECOMMENDATIONS: It’s great to see them putting in so much effort on this project. However, it’s important to ensure that public relations and outreach effectively reach the entire community. Currently, there appears to be no accessibility options for individuals who are blind. Additionally, it would be valuable to consider hosting showings or live events at community spaces such as the library or historical society to increase visibility and engagement.

 

1. Friends of Devils Lake requested $1,000 and the panel scored this project an average of 74.33% and ranked 3^rd based on the grant evaluation criteria.

 

STRENGTHS: This is a great idea, and it’s especially valuable to learn more about the mounds located at Devil’s Lake State Park.

 

WEAKNESSES: The project currently relies on in-kind contributions, with little direct financial investment. It would be beneficial to involve more individuals with long-term commitment to strengthen sustainability. While the concept shows strong potential, additional steps outlining how the team plans to implement the project are needed. Key details—such as identifying presenters—should be provided to ensure clarity and confidence in execution.

 

RECOMMENDATIONS: The team needs to finalize and clarify their budget. Additionally, there are no stated qualifications for the individuals who will be leading the tours. It may be beneficial to involve the Ho-Chunk preservation officer and certified professionals to ensure cultural accuracy and quality. Providing proper training for guides would enable the team to offer more tours and enhance the overall experience. This initiative has strong potential to become an excellent educational opportunity, particularly for school field trips.

 

1. Reedsburg Historical Society requested $1,000 and the panel scored this project an average of 80.2% and ranked 2^nd based on the grant evaluation criteria.
    

STRENGTHS: The organization has strong members and dedicated volunteers, and this type of initiative would be a valuable addition to their efforts. They host two major events that attract significant attendance, demonstrating their ability to draw community interest. There is clear potential for success, and they appear capable of delivering a professional outcome. It would be helpful to review letters of reference. Many participants are retired individuals who bring experience and enthusiasm, and they are committed to contributing to and being part of the rebuilding process.

 

WEAKNESSES: It would be beneficial for the team to explore partnerships with local businesses and consider using “countertop” advertising as a way to increase visibility and community engagement.

 

RECOMMENDATIONS: It would be helpful for them to engage more local residents to gauge interest in supporting the “out-of-town” historical exhibit. Additionally, clarification is needed on the distribution plan—specifically, who will receive the outreach materials. The current pamphlet contains a lot of information, which may overwhelm readers. While this represents a strong opportunity, it would be beneficial to have someone provide guidance on how to refine and optimize the pamphlet for clarity and impact.

 

 

1. Aldo Leopold Foundation requested $4,000 and the panel scored this project an average of 80.6% % and ranked 4^th based on the grant evaluation criteria.
    

STRENGTHS: This is a very creative concept. The cartoon example is engaging, and the use of social media is a strong strategy for outreach. The interpretation is well done, and the idea feels fresh and innovative. It’s great that the project aims to reach a broader audience beyond just children. Additionally, using a newer artist and providing an opportunity for design input adds a modern and personalized touch.

 

WEAKNESSES: Their plan to rely on the Crane Festival as the primary venue for showcasing the book. However, their marketing plan remains unclear. While there are many creative ideas presented, it is not evident how these will be implemented effectively.

 

RECOMMENDATIONS: There is potential for the cartoonist to participate in the Art Walk event, which could provide excellent visibility. Expanding advertising efforts and creating opportunities for her to showcase her work publicly would strengthen outreach. It would also be beneficial for her to engage directly with community members to build connections and impact. Additionally, obtaining a letter of support from the Crane Foundation would add credibility. Long-term, the project could benefit from developing more ideas for presentation and display to ensure sustained community interest.

 

 

1. Baraboo Area Chamber of Commerce requested $4,000 and the panel scored this project an average of 65.8% and not ranked based on the grant evaluation criteria. It appears they are asking for continuous funding.  

 

STRENGTHS: Great for the community and the county.

 

WEAKNESSES: The application does not present any new ideas or marketing strategies. There is a need for clarity on how the requested funds will be utilized. Additionally, they could have explored other approaches to promote the parade. It is also concerning that there appears to be no contributions or in-kind support from other downtown businesses.

 

RECOMMENDATIONS: Would like to see the new additional component.

 

 

1. Carnegie-Schadde Memorial Public Library requested $3,744.50 and the panel scored this project an average of 72.50 % and ranked 5^th based on the grant evaluation criteria.

 

STRENGTHS: The project has strong letters of support and demonstrates ongoing outreach efforts. There are also significant in-kind contributions, which reflect community commitment. This is a solid idea, and the opportunity to bring art and the community into the library is particularly appealing.

 

 

WEAKNESSES: Questions on the digital library.

 

RECOMMENDATIONS: None

 

 

1. River Valley Commons requested $3,670 and the panel scored this project an average of  85.8 % and ranked 2^nd based on the grant evaluation criteria.

 

STRENGTHS: The project effectively recognizes literature as an art form. The inclusion of a theater performance is intriguing, though it is unclear how this element will integrate with the overall concept. There is a strong level of community support, and the plan to hire a translator for the lecture demonstrates a commitment to accessibility and inclusivity.

 

WEAKNESSES: It is unclear whether there is a strong connection between the presenter and the overall theme of the lecture series. While this is not an entirely new concept, it is noteworthy that this will be the first time featuring a Hispanic presenter. To strengthen the initiative, it would be valuable to include Hispanic collaborators or community support. Additionally, the current plan seems to assume that previous attendees will return without a clear strategy for attracting new participants.

 

RECOMMENDATIONS: The event needs a stronger marketing strategy, as its potential success is uncertain. Since this is planned as a one-day event, broader outreach is essential. It would be valuable to increase engagement with Hispanic communities and involve additional towns and surrounding communities to maximize participation and impact.

 

1. Sauk Prairie Area Chamber requested $4,000 and the panel scored this project an average of  88 % and ranked 1^st based on the grant evaluation criteria.

 

STRENGTHS: The project demonstrates a strong marketing strategy and is scheduled to run from June through September. It’s commendable that they are offering a variety of activities throughout the season, which will help maintain engagement. The use of new park areas is an excellent approach to attract visitors and encourage community interaction in these spaces. Overall, the initiative reflects good vision and presents a great opportunity for growth and participation.

 

WEAKNESSES: There is concern that attendance projections may be underestimated. More clarity is needed on who the performers will be and how they plans to build a strong program. Additionally, the proposal does not specify the amount allocated for equipment, and the overall budget appears to be underestimated. However, it is possible that additional resources or support may help offset these gaps.

 

RECOMMENDATIONS: It would be helpful to identify a few potential performers in advance. Offering a different performance each week is important to maintain audience interest—repetition may discourage continued attendance. Additionally, the event plan should include contingencies for rain or other weather-related issues to ensure smooth execution.

 

1. Summit Players Theatre requested $4,000 and the panel scored this project an average of 59.6 % and not ranked based on the grant evaluation criteria. It appears they are asking for continuous funding. 

 

STRENGTHS: N/A

 

WEAKNESSES: The only new element identified in the proposal is a different name for the play. This appears to be a request for continuous funding rather than introducing fresh ideas. Additionally, there is no clear marketing or outreach strategy in place, raising the question of why efforts have not been made to develop one.

 

RECOMMENDATIONS: Many people who live and work in the area are unaware that this event takes place. Despite significant funding in the Mirror Lake area, those individuals do not seem to know the event is happening. Improved communication and outreach strategies are needed to ensure local awareness and engagement.

 

 

1. Witwen Concerts requested $4,000 and the panel scored this project an average of 68% and not ranked based on the grant evaluation criteria. It appears they are asking for continuous funding. 

 

STRENGTHS: The event is free and open to the public, which is a significant advantage. The budget clearly outlines contributions, and the program itself is excellent, featuring high-quality bands, food vendors, floral displays, and amenities such as portable restrooms. The involvement of local groups like the Boy Scouts adds to the community spirit and enjoyment. As a long-standing historical event in Sauk County, organized by local residents, it represents a valuable tradition that merits some level of funding support.

 

WEAKNESSES: The proposal does not introduce any new elements. They should have a clear understanding of their annual budget, which would help avoid overspending on high-cost bands. It is recommended to manage entertainment expenses more carefully. Additionally, the plan does not define new food options, and incorporating fresh elements would strengthen the appeal of the event.

 

RECOMMENDATIONS: This appears to be an established event and has successfully utilized local individuals for promotion.

 

1. Wormfarm Institute requested $2,000 and the panel scored this project an average of 82.4% and ranked 3^rd  based on the grant evaluation criteria.

 

STRENGTHS: The project description is clear and unique, and it’s commendable that it incorporates free thinkers on a historic property. The budget is well-prepared, and the concept is both interesting and timely for hosting a symposium. There appears to be a strong market for this event, with potential to attract attendees from Milwaukee and Madison. The team anticipates good participation and plans to invest in an online component, which could further broaden its reach.

 

WEAKNESSES: The application is difficult to understand. While it shows strong support, most of that support comes from outside the county. There is uncertainty about whether people will fully grasp what the project entails. Additionally, the marketing plan is either not defined or lacks specificity.

 

RECOMMENDATIONS: It is unclear whether this initiative aligns with the interests and needs of Sauk County residents. There is concern about whether it will attract local participation, as much of the outreach appears to target individuals from other counties and larger cities rather than the local community.

 

Adjourn motion by Supervisor hazard, 2^nd by glen.

 

Submitted by,

 

Bryant Hazard & Smooth Detter, Economic Development, Arts & Culture Committee Supervisors

Jennifer Nelson, Recording Secretary