Conservation, Planning, and Zoning Committee Meeting

October 11, 2012 CPZ Meeting Minutes (107 KB)

SAUK COUNTY BOARD OF SUPERVISORS
CONSERVATION, PLANNING, AND ZONING COMMITTEE
Thursday, October 11, 2012 – County Board Room/Gallery, West Square Building


Conservation, Planning, and Zoning (CPZ) Committee members present: J. Ashford, J. Dietz, F. Halfen, J. Lehman, D. Nobs, D. Polivka, R. Puttkamer

Others present: B. Bailey, R. Dawson, K. Felton, A. Kleczek Bolin, M. Krueger, A. Lombard, C. Miller, B. Michalek, C. Norgard, P. Pohle, K. Schauf, B. Simmert

At 9:00 a.m. Vice Chair Ashford called the Conservation, Planning, and Zoning Committee to order and certified to be in compliance with the Open Meetings Law.

Adopt agenda: Motion by Halfen/Dietz to adopt the agenda. Motion carried, all members in favor.

Adopt minutes of previous meeting-September 13: Motion by Polivka/Halfen to adopt the minutes from the September 13 Conservation, Planning, and Zoning Committee meeting. Motion carried, all members in favor.
Public comment: None

Communications: Simmert updated the Committee on ATCP 49 and the potential impacts on the Conditional Use Permit/Planned Unit Development cluster lot program and ordinance certification requirements by DATCP. He met with Representative Brooks and DATCP. He briefly reviewed three options the county has regarding the ordinance revisions. Committee recommended to write the plan as it is currently being done and move forward for adoption. Representative Brooks may consider an amendment to the statute. If no response is received from the DATCP Deputy Secretary soon, he will contact the DATCP Secretary. It was suggested Governor Walker be contacted.

Lehman arrived at 9:08 a.m.

Simmert reported that they are working on the draft zoning ordinance and will be meeting with Corporation Counsel next week. Will meet with the towns and receive feedback in November and December.

Pohle presented a letter received the River Valley Middle Schools regarding Youth Conservation Days.

Pohle mentioned that the Southern Area Association (SAA) will be meeting later in October. She will let Lehman and Polivka know the meeting date when it is set.

Review and possible approval of resolution for purchase of certain lands in Town of Dellona: The resolution is a joint resolution with the Highway & Parks Committee, the Property & Insurance Committee, and the Conservation, Planning, and Zoning Committee. The CPZ Committee is the funding source. Krueger will contact the Dellona Town Board Chair to see if they have taken an official position on this issue and will invite him to the October County Board meeting. Reviewed the PowerPoint presentation and received recommendations for revisions. Discussed possible short-term plans for the site including possibly putting up a gate to secure the property and a sign to honor and identify the donation. Discussed the loss of revenue for the property due to being removed from the tax rolls. Michalek will check about when/if the Baraboo Range became the Baraboo Range National Natural Landmark. The easement is attached to this parcel, and the easement would be sold with the property. The easement would be transferrable. Some members discussed the need for a plan for the use of the property (costs, trails, maintenance, expected amount of use, etc.). Motion by Halfen/Polivka to adopt this resolution. The outdoor comprehensive plan will be developed in 2013. Noted concerns about preparing a plan before it is owned by the county. Krueger will ask Steve Koenig to prepare elementary plans with simple costs. The property could be sold for fair market value and then reimburse the state for the funds received. Motion carried with Ashford, Dietz, Polivka, and Puttkamer in favor; Halfen and Nobs opposed; Lehman abstained.

Recommendation for appointment of Borleske and Smoke as citizen members to Natural Beauty Council (NBC): Krueger informed the Committee that it is not an appropriate action to appoint Smoke as a citizen member to the NBC due to her being a County Board member. Motion by Ashford/Halfen to appoint Borleske as a citizen member to the NBC. Motion carried, all in favor.

Land Records Modernization

a. Department reports and updates: Felton presented the department report and briefly reviewed the report.

b. Review and approval of vouchers: Motion by Nobs/Ashford to approve vouchers in the total amount of $45,338.71. Motion carried, all in favor.

Register of Deeds

a. Department reports and updates: Bailey presented the department report. He updated on the status of collecting the $5 redaction fee. He will draft a letter requesting an extension for collecting redactions funds starting in January 2013. He also discussed the scanning program and locating social security numbers.

b. Review and approval of vouchers: Motion by Polivka/Halfen to approve vouchers in the total amount of $7,276.07. Motion carried, all in favor.

Discussion of Chapter 7 and the role the CPZ Committee or Board of Adjustment (BOA) should play in Special Exception requests: Simmert briefly discussed the information he provided regarding special exception/conditional use requests. BOA will still handle variances, filling and grading, mineral extraction. CPZ Department will check if requests will need to go before full County Board. Need this specified in ordinance. Will discuss at October 23 meeting.

Review and possible approval of resolution for bids on conservation practices at the county farm: Motion by Halfen/Polivka to accept the bid of $24,831.74 from Kutz Farm Drainage. Motion carried, all in favor. Lehman questioned why everything is being hauled off the property.

Review and possible approval of 2013 Wildlife Damage Abatement Program budget: Motion by Halfen/Ashford to approve the 2013 Wildlife Damage Abatement Program budget. Motion carried, all in favor.

Discussion on scenic and recreational waysides: Postpone to a future meeting.
Report on the 59th Wisconsin Land and Water Conservation Association (WLWCA) Annual meeting: Postpone to a future meeting.

Update on CPZ Department budget: Michalek informed the Committee that the county did not receive the 2013 DATCP Grant for Clean Sweep. Due to this and the high level of participation at the 2012 Clean Sweep programs, there will be a $54,000 addition to the CPZ Department’s 2013 budget request. There are funds available to cover this year’s October Clean Sweep.

Conservation, Planning, and Zoning Department

a. Department reports and updates: Michalek briefly reviewed the department report.

b. Review and approval of vouchers: Motion by Ashford/Nobs to approve vouchers in the total amount of $25,016.32. Motion carried, all in favor.

Reports

a. Natural Resources Conservation Service (NRCS) report: Chris Miller, the new Sauk County District Conservationist, introduced himself and gave his background. There was discussion regarding the need for better promotion of the cover crop cost-sharing program. This was due to basically receiving a two-week turnaround timeframe and the District Conservationist position being vacant during this time.

b. Farm Service Agency (FSA) report: Norgard noted they are working on facility loans and the Supplemental Revenue Assistance (SURE) signup for 2011 crop losses begins on October 22. There was discussion on the Farm Bill’s status.

c. Foresters’ report: None.

d. Economic Development Committee report: Polivka stated that they will be reviewing the future use of the landfill site at their next meeting.

e. Mirror Lake District report: Nobs gave a brief report.

f. Lake Virginia Management District report: Nobs gave a brief report.

g. Lake Redstone Management District report: Dietz noted that they would like more information on the dry dam project on the Wegner farm. He stated that Bev Vaillancourt had spoken to the Army Corps of Engineers about dredging. The Lake Redstone Management District would like the county’s assistance with a wetland restoration project. They are continuing to work on dredging and shoreland stabilization issues. They will be holding a joint meeting with the county on December 3 at 11:00 a.m. They have set Saturday, June 22, for their Lake Fair. They received a grant for $10,000 for lake management.

Next meetings will be held at 9:00 a.m. on Tuesday, October 23, and Thursday, November 8.

Motion by Halfen/Polivka to adjourn at 12:08 p.m. Motion carried, all members in favor.

Respectfully submitted,

Don Nobs, Secretary