Conservation, Planning and Zoning Committee (CPZ)

June 11, 2015 Conservation, Planning, and Zoning Committee Meeting Minutes (135 KB)

SAUK COUNTY BOARD OF SUPERVISORS

CONSERVATION, PLANNING, AND ZONING COMMITTEE

Thursday, June 11, 2015

Meeting Room 213, West Square Building

Conservation, Planning, and Zoning (CPZ) Committee members present:  J. Ashford, J. Dietz, J. Fish, N. Johnson, G. Lehman, E. Peterson, D. Polivka

Excused absence:  S. Johnson

Others present:  B. Bergstrom, M. Krueger, B. Michalek, P. Pohle, K. Schauf, B. Simmert

At 9:00 a.m. Chair Lehman called the Conservation, Planning, and Zoning Committee meeting to order and certified to be in compliance with the Open Meetings Law. 

Adopt agenda:  Motion by Ashford/Polivka to adopt the agenda with the exclusion of the closed session.  Motion carried, all in favor.

Schauf explained the reasons for holding the review in the closed session prior to her leaving Sauk County.

Motion by Ashford/Dietz to add the closed session back on the agenda.  Motion carried, with   N. Johnson and Polivka opposed.

Motion by Dietz/Ashford to move the closed session up on the agenda to after the Surveyor agenda item.  Motion carried, all in favor.

Adopt minutes of previous meeting-May 26:  Motion by Dietz/N. Johnson to adopt the minutes from the May 26 Conservation, Planning, and Zoning Committee meeting.  Motion carried, all in favor.

Public Comment:  None.

Communications:

1.   Michalek informed the CPZ Committee that DATCP will meet with Keenan and him to follow the success story at the Sauk County farm on June 18.  Base line sampling of the water has been done to monitor how what they are doing on the fields, etc. affects the water quality in the future. 
2. Michalek informed the CPZ Committee that Joint Finance reduced the amount of staffing funds from the current level but did not completely remove them as was originally proposed.

Surveyor:

a.     Department report and updates-Dederich presented the report and discussed removal of railroad tracks and the importance of properly perpetuating their location with permanent monuments as per Wisconsin Statutes.  This will require extensive surveying before the tracks are removed.  Krueger will inform DOT regarding doing proper monumentation.  Some Committee members felt that Corporation Counsel should be involved.   Some of the oldest records are going to be scanned to make them accessible on-line for the public.  Funds to cover the scanning will be taken out of Land Records.

b.     Review and approval of vouchers-Motion by Polivka/Peterson to approve the vouchers in the amount of $5,815.  Motion carried, all in favor.

Possible closed session pursuant to Wisc. Stats. 19.85 (1) (c) Considering employment, promotion, compensation or performance evaluation data of any public employee over which the [governmental] body has jurisdiction or exercises responsibility.  Performance Evaluation of CPZ Department Director:  Lehman read the closed session language.  Motion by       N. Johnson/Fish to go into closed session.  Roll call vote was taken.  Closed session began at 9:39 a.m.

Motion by Ashford/Fish to reconvene in open session.  Motion carried, all in favor.  Reconvened in open session at 10:02 a.m.

Discussion and action regarding review and approval of cemetery plat in the Town of Troy for the First Addition to the Blackhawk Cemetery by the Blackhawk Cemetery Association:  Simmert provided background and the resolution requiring County Board approval.  Motion by Polivka/Peterson to approve the cemetery plat.  Motion carried, all in favor.

Discussion and action regarding a variance to allow a fourth lot to utilize an access easement pursuant to s.22.61 and 22.07(1) of the Sauk County Land Division and Subdivision Regulations Ordinance for Alvin Astle, S9,T12N, R5E, Town of Excelsior:  Simmert presented the staff report and noted that the Town of Excelsior has approved with conditions.  Motion by Fish/Dietz to approve the fourth lot. Motion carried all in favor.

Discussion and possible action on a conditional use permit for a Planned Rural Development (PRD) lot for Alvin Astle located in S9,T12N, R5E, Town of Excelsior, Sauk County pursuant to Subchapter IX of the Sauk County Code of Ordinances:  Simmert presented the staff report.  Motion by Polivka/Ashford to approve the conditional use permit with the following additional condition:  In conjunction with the recording of the PRD Preservation Area Easement and Certified Survey Map to create the PRD lot, develop and record a new access easement document pursuant to Sauk Co. Code, Chapter 22 to serve Lots1-3 CSM 5649 and the PRD lot under this request.  Motion carried, all in favor.

Consideration of a conditional use permit pursuant to 7.074(3) of the Sauk County Zoning Ordinance for a dwelling in an area zoned exclusive agriculture on land located in S22,T.10N.R.5,E Town of Honey Creek, Sauk County for Dustin & Kristin Enge:  Simmert presented the staff report.  Motion by Peterson/Dietz to approve the conditional use permit with all the conditions.  Motion carried, all in favor.

Discussion and possible action in regards to Motion 520 #23 Shoreland Zoning Standards (attached to the Wisconsin State Budget Bill):  Copies of a memorandum and sample resolution were distributed to the Committee members.  Motion by Fish/Polivka to send a letter including that a resolution may follow.  Motion carried, all in favor. 

Motion by Dietz/Ashford to review the resolution at 4:30 p.m. on June 16 before the County Board meeting and have the Executive and Legislative Committee meet at 4:45 p.m. to review the resolution.  Motion carried, all in favor. 

Approval of CPZ Department head to purchase a Carlson Surveyor+ (or similar unit), with (628) GPS receiver software and accessories for less than $10,000.00:  Michalek explained the benefits of purchasing the equipment and that there are funds available in the field equipment budget.  Motion by Polivka/Ashford to authorize the purchase.  Motion carried, all in favor.

Conservation, Planning, and Zoning Department:

a.  Department report and updates-Michalek presented the department report.  Pohle gave a brief report on Clean Sweep and “Rescue My Junk” located outside Clean Sweep.

b.  CPZ Department job descriptions and reclassification discussion-Michalek presented on the two position requests.  Consensus of CPZ Committee is to support the requests.  

c.  Review and approval of vouchers-Motion by Ashford/N. Johnson to approve vouchers in the amount of $21,811.32.  Motion carried, all in favor. 

Reports:

1. Natural Resources Conservation Service (NRCS)-Miller reported they processed 12 Conservation Stewardship Program (CSP) applications.  Finishing up contracts for the first round of Environmental Quality Incentives Program (EQIP) applications.  Driftless Area Landscape Conservation Initiative (DALCI) is closed and are ranking the applications.  Working to make the Regional Conservation Partnership Program (RCPP) a productive program.  Field work for spot checks are done and are checking on re-enrolling landowners in the Conservation Reserve Program (CRP).
2. Farm Service Agency (FSA)-Norgard stated general Conservation Reserve Program (CRP) signup will be December 1-February 26. Continuous CRP signup is ongoing. County Committee election nominations begin June 15 through August 3 with the Local Administrative Area (LAA) up for election located in the northwest third of the county.  Janice Hill is the current member from that LAA.  Agricultural Risk Coverage/Price Loss Coverage (ARC/PLC) signup will begin soon for 2014 and 2015. The county office is currently busy taking crop acreage reports with a July 15 deadline.
3. Foresters-None.
4. Economic Development Committee-Polivka reported that at their June 3 meeting they discussed placemaking, Sauk County Development Corporation (SCDC), and the Great Sauk Trail.
5. Mirror Lake District-Lehman reported that their annual meeting will be held on June 20.
6. Lake Virginia Management District-None.
7. Lake Redstone Management District-N. Johnson reported that the Lake Fair will be held on  June 27  and their annual meeting will be on  August 1.  Their goal is to dredge the lake.

Next meetings of the Conservation, Planning, and Zoning Committee will be held on Tuesday, June 16, Tuesday June 23, and Thursday, July 9.  Motion by N. Johnson/Ashford to adjourn at 12:28 p.m.  Motion carried, all members in favor. 

Respectfully submitted,

Dennis Polivka, Secretary