Aging & Disability Resource Center Meeting

ADRC Minutes March 2012 (34 KB)

Date:  Wednesday, March 14, 2012                           Time:  8:15 a.m.

Place:  UW Extension ETN Conference Room, Third Floor, West Square Building,                  505 Broadway, Baraboo, Wisconsin 53913

REGULAR MEETING

ATTENDANCE:

Members Present:  Arthur Carlson, Chair, Tommy Lee Bychinski, George Johnson, Andrea Lombard, and Peter Murray.

Others Present:   Tony Tyczynski, Sauk County Veterans Service Officer, Trish Vandre, Aging & Disability Resource Center of Sauk County Director, Thomas L. Litscher, Aging & Disability Resource Center of Sauk County Mobility Operations Manager, Lee Roundy, Fiscal Accounting Technician, Laura Geick, Aging & Disability Resource Center of Sauk County Nutrition & Prevention Specialist.

Absent:  None.

CALL TO ORDER:  The meeting was called to order by A. Carlson at 8:15 a.m. and was certified to be in compliance with the Open Meeting Law.

ADOPT AGENDA:  Motion by A. Lombard to adopt the Agenda, second by G. Johnson.  Motion carried.

ADOPT MINUTES OF PREVIOUS MEETING:  Motion by P. Murray to approve the    February 8, 2012 Regular Meeting Minutes, second by A. Lombard.  Motion carried.

PUBLIC COMMENT:  None.

COMMUNICATIONS:  T. Vandre introduced Laura Geick, the new Aging & Disability Resource Center of Sauk County Nutrition & Prevention Specialist.  T. Vandre informed the Committee of the upcoming Senior Citizen Variety Show and Art Fundraiser for the Alzheimer’s Association.

RIBBON CUTTING FOR TWO (2) NEW AGING & DISABILITY RESOURCE CENTER BUSES, THE BUS:  The Committee joined the Baraboo Chamber of Commerce for the ribbon cutting of two (2) new Aging & Disability Resource Center buses in the West Square Building parking lot.

VETERANS SERVICE OFFICE BUSINESS ITEMS:

A.  Consider Possible Closed Session Pursuant to Wisc. Stats. 19.85 (1)(c) Considering Employment, Promotion, Compensation or Performance Evaluation Data of Any Public Employee Over Which the Governmental Body has Jurisdiction or Exercises Responsibility.  Performance Evaluation of Veterans Service Officer:  Motion by T. Bychinski to go into Closed Session pursuant to Wisc. Stats. 19.85 (1)(c) Considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility.  Performance evaluation of Veterans Service Officer, second by G. Johnson.  Ayes five (5); Nays zero (0).  Motion carried.                   

B.  Consider Reconvening in Open Session:  Motion by A. Lombard to reconvene in Open Session, second by G. Johnson.  Motion carried.

C.  Consider Approval of the 2011 Year End Financial Statement:  Motion by G. Johnson to approve the 2011 Year End Financial Statement, use of $3,077 WDVA Grant 2011 carry forward in fiscal year 2012 for veterans organizations meetings, training, and conference fees, and use of $2,415 County Tax Levy 2011 carry forward in fiscal year 2012 for veterans relief, second by A. Lombard.  Motion carried.

D.  Review the 2011 Imaging (Scanning Project) Statement of Cash Flows:  L. Roundy distributed and presented the 2011 Imaging (Scanning Project) Statement of Cash Flows for Committee discussion.

E.  Veterans Service Office Departmental Update and Service Trends:  T. Tyczynski distributed and presented the highlights from the February/March Veterans Service Office Departmental Update and Service Trends for Committee discussion.

F.  Consider Approval of the Monthly Invoices:  Motion by A. Lombard to approve the February 2012 Monthly Invoices, in the amount of $634.58, seconded by T. Bychinski. Motion carried.

AGING & DISABILITY RESOURCE CENTER ADVISORY COMMITTEE UPDATE:  None.

AGING & DISABILITY RESOURCE CENTER OF SOUTHWEST WISCONSIN – NORTH BOARD UPDATE:  P. Murray presented information from the most recent meeting for Committee discussion.

AGING & DISABILITY RESOURCE CENTER BUSINESS ITEMS:

A.  Consider Approval of the 2011 Year End Financial Statement:  Motion by P. Murray to approve the 2011 Year End Financial Statement, use of $94,556 ADRC Contract (State/Federal Funds) 2011 carry forward in fiscal year 2012 for the Aging & Disability Specialist, Elderly Benefit Specialist, and Disability Benefit Specialist Programs, use of $9,985 Section 5311 Grant (Federal Funds) 2011 carry forward in fiscal year 2012 for The Bus Program, use of $5,857 ($5,277 Federal Title IIIE/$580 County Tax Levy Match Funds) 2011 carry forward in fiscal year 2012 for the Caregiver Coalition, and use of $9,472 ($8,533 Federal Title IIIB/$939 County Tax Levy Match Funds) 2011 carry forward in fiscal year 2012 for the Prevention Program, second by G. Johnson. Motion carried.

B.   Consider Approval of the Transportation Services Request and Cancellation Policy Revision, Effective January 1, 2012:  Motion by T. Bychinski approved the Transportation Services Request and Cancellation Policy revision, second by P. Murray. Motion carried.

C.  Consider Approval of Resolution No.18-12 Proclamation of May 2012 as Older Americans Month:  Motion by T. Bychinski to approve Resolution No. 18-12 Proclamation of May 2012 as Older Americans Month, second by P. Murray.  Motion carried.

      D.  Review the 2011 Annual Report:  T. Vandre presented the 2011 Annual Report for Committee discussion.

E.   Aging & Disability Resource Center Departmental Update and Service Trends:  T. Vandre distributed and presented highlights from the February/March Aging & Disability Resource Center Departmental Update and Service Trends for Committee discussion.

F.   Review the Monthly Financial Statements:  L. Roundy distributed and presented the monthly financial statements for Committee discussion.

G.   Consider Approval of the Monthly Invoices:  Motion by P. Murray to approve the February 2012 Monthly Invoices, in the amount of $37,173.41, seconded by A. Lombard. Motion carried.

NEXT MEETING:  The next Regular Aging & Disability Resource Center Committee Meeting will be held Wednesday, April 11, 2012 at 8:15 a.m. at the Sauk County West Square Building, 505 Broadway, Baraboo, Wisconsin 53913.

CONSIDER ADJOURNMENT OF THE AGING & DISABILITY RESOURCE CENTER COMMITTEE:  Motion by G. Johnson to adjourn the Aging & Disability Resource Center Committee at 10:53 a.m.

Signed by:  A. Lombard