UW Extension, Arts & Culture Committee Meeting

June 14, 2017 minutes (19 KB)

UW Extension, Arts and Culture Committee

Minutes of the Regular Meeting

June 14, 2017

Members Present:    Judy Ashford, Chuck Spencer, John Dietz, Donna Stehling, Andy Andrews,

Alan Anderson

Members Absent:     None

UWEX Staff Present: Jen Erickson, Meg Sage, Phyllis Both, Haley Weisert

Others Present:         None

Call to Order

The meeting was called to order at 9:00 AM @ Chair Ashford.

Certification of Open Meeting Notice

Requirements of the Open Meeting Law were met. 

Approval of Agenda

Motion made by Dietz, second by Spencer to approve the agenda.  Motion carried.  All in favor.

Approval of Minutes of Last Meeting

Motion made by Spencer, second by Stehling to approve the minutes of the regular meeting of May 10, 2017.  Motion carried.  All in favor.

Public Comment: None

Communications: Correspondence shared

Review Budget and Approval of Vouchers:

UW Extension

Budget reviewed.  Drinking water program test fees paid; Gurgel will verify vendor # correct with accounting.  Motion made by Stehling, second by Spencer to approve the May 2017 UW Extension invoices in the amount of $12,167.61.  Motion carried.  All in favor.

Arts & Culture

Budget reviewed.  Motion made by Stehling, second by Andrews to approve the May 2017 Arts & Culture invoices in the amount of $500.  Motion carried.  All in favor.

Departmental Updates

UW Extension

4-H Summer Assistant, Andrea Rippley was introduced to committee

Outside Agency policy reviewed

Interim Ag Agent, McArthur, appointment letter with UW-Extension extends thru 12/31/17

Farm Technology Days informational meeting will be held on June 21 and will include a brief presentation and opportunity for questions. Ashford and Spencer will attend.  

Farm Connect Guide improvements were made including updated listings, new graphics and printing in color.  These improvements cost UW-Extension about $800 for 500 copies.  Erickson asked committee if they want UW-Extension to continue with this guide since it is more of a tourism piece than education and for ideas on how to fund differently.  Andrews suggested it may fit under the economic development fund.  Erickson will discuss with Krueger.

nEXT Generation proposed model that outlines the local UWEX  program options and costs. The Committee indicated that they would like to move forward with the full slate of UWEX programs in 2018.  This would include an Ag Educator, Communities Educator, Family and Youth Educator, and a 4-H Coordinator. The total cost (salary and benefits) for the county portion based on the new flat fee system would mean a county budget increase of $6,168 for 2018.  Erickson will share this preliminary discussion with Matt Hanson at the Committee's request. Ideally the Committee would like to fast track the hiring of the two open educator positions in Sauk County once the budget passes and have them onboard on January 1st. 

Arts & Culture

One Good Idea Grant still needs to be paid out and final reports are starting to be received.

Weisert also communicated that Administrative Coordinator would like Corporation Counsel to be part of the approval process for AHHP contracts.  A meeting will be coordinated to discuss this process.

Discussion and consideration of program review (mission, vision, goals and performance measures) for the UW Extension 2018 budget

In the process of being reworked; review at July meeting.

Discussion and consideration of program review (mission, vision, goals and performance measures) for the Arts & Culture 2018 budget

In the process of being reworked; review at July meeting.

UW- Extension Agent Report(s): 

Phyllis Both Horticulture Educator: 

Reedsburg community garden is working with the City of Reedsburg under water and Both would like it to be relocated.

Beautification projects Sauk County Master Gardeners have sponsored are Loganville and North Freedom.  A $1000 scholarship recipient has also been selected for 2017.

Next meeting date: 

The next Regular meeting will be Wednesday, July 12, 2017, held in Room 213 of the West Square Building @ 9:00 AM

Future Agenda Item(s): 

Mission, vision, goals and performance measures review and approval for budget; SCHS Outside Agency Request

Adjournment

Motion made by Spencer, second by Stehling to adjourn the meeting.  Motion carried.  Meeting adjourned.  All in favor.

Respectfully Submitted,

John Dietz, UW Arts and Culture Committee Secretary

Judy Gurgel, Recording Secretary