AUTHORIZE THE AGING & DISABILITY RESOURCE CENTER TO CONTRACT FOR THE PROVISION OF LUNCHES FOR THE 2014 SENIOR NUTRITION PROGRAM

First Draft:

AUTHORIZE THE AGING & DISABILITY RESOURCE CENTER TO CONTRACT FOR THE PROVISION OF LUNCHES FOR THE 2014 SENIOR NUTRITION PROGRAM

            WHEREAS, the purpose of the Nutrition Program is to provide nutrition services that assist older adults and/or adults with disabilities in Sauk County to live independently, by promoting better health through improved nutrition and reduced isolation through programs coordinated with nutrition-related supportive services; and,

            WHEREAS, the current catering contract, by and between the Aging & Disability Resource Center and Feil’s Catering, expires December 31, 2013; and,

            WHEREAS, a Request for Proposal was drafted and issued for information gathering, analysis, and evaluation of potential caterers for the successful continuation of the Aging & Disability Resource Center Nutrition Program in 2013 and ____ Proposals were received; one Proposal from ________, serving ______ dining center communities, for $____ per lunch and one Proposal from _____________, serving the ________________ dining center communities, for $_____ per lunch, and,

            WHEREAS, after due consideration of the Proposals, the Aging & Disability Resource Center Committee believes it is in the best interest of Sauk County, and hereby recommends, to accept the Proposal of ___________ as the caterer for the 2014 Aging & Disability Resource Center Senior Nutrition Program, with an option to extend the contract for one year, or until December 31, 2015.  The proposed one-year extension of the contract must be with the approval of the Aging & Disability Resource Center Committee; and,

WHEREAS, the proposed price per lunch is $_______ for the 2014 contract year.          

            Now, Therefore, Be It resolved, by the Sauk County Board of Supervisors, met in regular session, that the Aging & Disability Resource Center Director be and hereby is authorized and directed to enter into a contract with ________ for the 2014 Senior Nutrition Program, with an option to extend the contract by one year, with the approval of the Aging & Disability Resource Center Committee.

For consideration by the Sauk County Board of Supervisors on Tuesday, December 17, 2013.

Respectfully submitted,

AGING & DISABILITY RESOURCE CENTER COMMITTEE

Fiscal Note:    The expenses associated with providing approximately 53,000 lunches are included in the approved 2014 Nutrition Program purchased services budget of $252,000.00.

MIS Note:      No impact.

Final Draft

RESOLUTION NO. ___ - 13

AUTHORIZE THE AGING & DISABILITY RESOURCE CENTER TO CONTRACT FOR THE PROVISION OF LUNCHES FOR THE 2014 SENIOR NUTRITION PROGRAM

           WHEREAS, the purpose of the Nutrition Program is to provide nutrition services that assist older adults and/or adults with disabilities in Sauk County to live independently, by promoting better health through improved nutrition and reduced isolation through programs coordinated with nutrition-related supportive services; and,

            WHEREAS, the current catering contract, by and between the Aging & Disability Resource Center and Feil’s Catering, expires December 31, 2013; and,

            WHEREAS, a Request for Proposal was drafted and issued for information gathering, analysis, and evaluation of potential caterers for the successful continuation of the Aging & Disability Resource Center Nutrition Program in 2013 and two Proposals were received; one Proposal from Mazo Catering, serving Sauk County dining center communities, for $5.40 per lunch and one Proposal from Feil’s Catering, serving all five dining center communities (Baraboo, Merrimac, Reedsburg, Sauk-Prairie, Spring Green), for $4.65 per lunch, and,

            WHEREAS, after due consideration of the Proposals, the Aging & Disability Resource Center Committee believes it is in the best interest of Sauk County, and hereby recommends, to accept the Proposal of Feil’s Catering as the caterer for the 2014 Aging & Disability Resource Center Senior Nutrition Program, with an option to extend the contract for one year, or until December 31, 2015.  The proposed one-year extension of the contract must be with the approval of the Aging & Disability Resource Center Committee; and,

WHEREAS, the proposed price per lunch is $4.65 for the 2014 contract year.

           Now, Therefore, Be It resolved, by the Sauk County Board of Supervisors, met in regular session, that the Aging & Disability Resource Center Director be and hereby is authorized and directed to enter into a contract with Feil’s Catering for the 2014 Senior Nutrition Program, with an option to extend the contract by one year, with the approval of the Aging & Disability Resource Center Committee.

For consideration by the Sauk County Board of Supervisors on Tuesday, December 17, 2013.

Respectfully submitted,

AGING & DISABILITY RESOURCE CENTER COMMITTEE

Fiscal Note:    The expenses associated with providing approximately 54,194 lunches are included in the approved 2014 Nutrition Program purchased services budget of $252,000.00.

MIS Note:           No impact.