RESOLUTION APPROVING EMERGENCY REPAIRS TO THE LAKE REDSTONE DAM

RESOLUTION NO. ___ -2016

RESOLUTION APPROVING EMERGENCY REPAIRS TO THE LAKE REDSTONE DAM

            WHEREAS, Sauk County has responsibility for a number of dams in the county and has maintained a proactive approach to the safety of all dams over which it has responsibility; and,

WHEREAS, the Sauk County Parks Director has been working in close collaboration with the State of Wisconsin Department of Natural Resources dam safety personnel to ensure the proper operation of the Lake Redstone Dam; and,

WHEREAS, during the spring it was discovered that there were concerns with the spillway and shifting rocks along the spillway, and the Department of Natural Resources directed that certain inspections be performed in order to ensure that the Lake Redstone Dam was functioning properly; and,

WHEREAS, the Sauk County Board of Supervisors authorized at its regular meeting on May 17th, 2016 to contract with Ayers & Associates to provide engineering services to the County, and Ayers & Associates has been working closely with Sauk County regarding necessary steps to take toward an effective response to ensure the proper operation of the Lake Redstone Dam which is a critical system of local governing in accordance with Wis. Stat. § 323.11; and,

WHEREAS, in order to effectuate the necessary inspections to evaluate any necessary repairs to the dam, it was discovered that the gate to open the dam was not operable, a condition that is critical to the proper operation of the dam and the rapid repair of which was deemed essential by the Department of Natural Resources, and the Parks Director, in consultation with the County Board Chairperson and Administrative Coordinator, authorized emergency repairs to go forward; and,

WHEREAS, unanticipated conditions continue to be encountered regarding conditions at the dam, and the nature of the dam is such that repairs may have to be authorized on an emergency basis pursuant to Wis. Stat. § 62.15(1b), the timeline of said events being attached hereto as Appendix A; and,

WHEREAS, it is essential for the public health, safety and welfare as well as the protection of public infrastructure to declare that emergency conditions exist so that contracts to ensure the proper functioning of the Lake Redstone Dam can be let to qualified contractors on an expedited basis if necessary during this emergency.

NOW, THEREFORE, BE IT RESOLVED, by the Sauk County Board of Supervisors, met in regular session, that a state of emergency for purposes of Wis. Stat. § 62.15 is hereby declared to have commenced relating to the Lake Redstone Dam, a critical system of local government pursuant to Wis. Stat. § 323.11 beginning on May 6, 2016 and continuing until further action of the board, but not later than regular meeting of the Board of Supervisors in October of 2016; and,

BE IT FURTHER RESOLVED, that all public work repairs to the dam shall be let as the law requires to the lowest, responsive, responsible bidder except where emergent conditions require an expeditious letting of a contract where utilizing a formal bid process would be detrimental to public health, safety and welfare or cause an imminent threat to public infrastructure, with the decision on the existence of emergent conditions made, upon recommendation of the Parks Director, by the County Board Chairperson, the Highway & Parks Committee Chairperson and Administrative Coordinator in consultation with the Corporation Counsel.

RESOLUTION NO. ___ -2016

RESOLUTION APPROVING EMERGENCY REPAIRS TO THE LAKE REDSTONE DAM

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For consideration by the Sauk County Board of Supervisors on July 19, 2016

Respectfully submitted:

HIGHWAY AND PARKS COMMITTEE

______________________________________              _____________________________________

Tim Meister, Chair                                                  Brian L. Peper

______________________________________              _____________________________________

Henry Netzinger                                                 David Riek

______________________________________

Joe Fish

FISCAL NOTE:  Currently, slightly over $20,000 has been expended on emergency repairs. Budgeted funds in the amount of $194,245 are available within the Parks Department budget to effectuate any necessary emergency repairs. Long term repairs, if required, will be budgeted and bid through the customary processes.

MIS NOTE: No MIS impact.