AUTHORIZING A CONTRACTUAL AGREEMENT WITH POINT & PAY AS A VENDOR FOR RECEIVING PAYMENT VIA CREDIT & DEBIT CARDS & E-CHECKS

Committee Status: 
Approved
Budget Status: 
Budgeted
Decision Impact: 
Significant
FTE Impact: 
No
Funding Source: 
Other (see budget status)

Purpose

To contract with a new vendor (Point & Pay) for receiving real estate tax payments via credit/debit cards and e-checks.

Background

Currently we are with Official Payments as our vendor.  When this contract terminates on March 11, 2016, I then plan on contracting with Point & Pay on March 14, 2016 (the next business day).

The Point & Pay product integrates fully into our existing property tax management system.

Resolution Files: 
File resolution_point_pay.docx
File Revision #1 - Fiscal Note
Budget Status (Other/External Sources): 

No Fiscal Impact to the county.  Any fees associated with using these services are paid by the cardholder.

Resolution Body

RESOLUTION ________ - 2015

AUTHORIZING A CONTRACTUAL AGREEMENT WITH POINT & PAY AS A VENDOR FOR RECEIVING PAYMENT VIA CREDIT & DEBIT CARDS & E-CHECKS

            WHEREAS, the present contract with Official Payments for the payment of real estate taxes via credit and debit cards and e-checks will expire on March 11, 2016; and,

            WHEREAS, Point & Pay was awarded the bid subsequent to a request for proposal from the Wisconsin County Treasurers Association as the preferred payment provider for Treasurers; they serve 50 of the 72 counties in Wisconsin; and the vendor’s software will integrate with the Sauk County’s Ascent Land Records System that is used for real estate tax receipting making it very user friendly for the taxpayer.

            NOW, THEREFORE, BE IT RESOLVED, by the Sauk County Board of Supervisors, met in regular session, that the above-described contract with Point & Pay be and hereby is accepted by Sauk County and shall be effective for 3 years commencing on March 14, 2016 and then renewable on a yearly basis; and,

            BE IT FURTHER RESOLVED, that the Sauk County Treasurer is authorized to approve the yearly renewals so long as the services provided are found satisfactory.

    For consideration by the Sauk County Board of Supervisors on December 15, 2015.

Respectfully submitted,

SAUK COUNTY FINANCE COMMITTEE

______________________________            __________________________________

Tommy Lee Bychinski, Chairperson               Joan Fordham

______________________________            __________________________________

Martin F. Krueger                                           Wally Czuprynko

______________________________

Andrea Lombard

Fiscal Note:  There is no cost to the County for this service.  Any fees associated with using these services are paid by the cardholder.

MIS Note:  The Point & Pay product integrates fully into the existing property tax management system and should require no additional MIS resources.

Requested Board Review Date: 
Tuesday, December 15, 2015
Committee Review 1 Date: 
Finance Committee
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