AUTHORIZING TO CONTRACT WITH AYRES ASSOCIATES FOR THE ENGINEERING OF HEMLOCK DAM

Committee Status: 
Approved
Budget Status: 
Budgeted
Decision Impact: 
Routine
FTE Impact: 
No
Funding Source: 
Levy

Purpose

To contract with Ayres Associates for the engineering of Hemlock Dam.

Background

The Hemlock Dam creates Hemlock Slough, located at Hemlock County Park, in the Township of LaValle, Sauk County and was constructed in 1964 for recreational purposes. During the months of August and September 2018, the dam sustained damages during a flooding event. Subsequently, the Wisconsin Department of Natural Resources (WDNR), gave the Sauk County Land Resources and Environment Department an Administrative Order to Repair or Abandon Hemlock Dam.

On October 15, 2019, the decision was made by the Sauk County Board of Supervisors to repair Hemlock Dam. Proposals were solicited for the design, engineering and grant administration services (see attached list of proposals received). The proposals were reviewed and scored against the criteria noted within the RFP. The most advantageous proposal received was from Ayres Associates in the amount of $38,041.00.

Sauk County has chosen to contract with Ayres Associates to create design specifications and engineering plans as well as to assist the County in applying for and administration of the WDNR Municipal Dam Grant. Ayres Associates will also assist in preparation of request for bids and construction project management.

Resolution Files: 
File Resolution - Hemlock Engineering 2019
Supporting Files: 
File Proposals received

Resolution Body

NOW, THEREFORE, BE IT RESOLVED, by the Sauk County Board of Supervisors, met in regular session, that the Land Resources and Environment Director is authorized to act on behalf of Sauk County to contract (subject to review by Sauk County Corporation Counsel) with Ayres Associates for the necessary engineering work at a cost of $38,041.00.

BE IT FURTHER RESOLVED, by the Sauk County Board of Supervisors, to authorize the Land Resources and Environment Director to approve change orders up to 20% of the original contract amount and not to exceed the budgeted amount of $250,000.00.

For consideration by the Sauk County Board of Supervisors on December 17, 2019.

Requested Board Review Date: 
Tuesday, December 17, 2019
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