Authorizing the Migration of the ECS Electronic Charting System to a Hosted Service

Committee Status: 
Approved
Budget Status: 
Budgeted
Decision Impact: 
Routine
FTE Impact: 
No
Funding Source: 
Levy

Purpose

To obtain authorization to enter into a hosting agreement with American Data for ECS

Background

ECS has been in use at the Health Care Center since the early 2000s for the keeping of resident health records.  In 2017 the jail also implemented the system for inmate health records.   The system is currently hosted on-premise with County-owned equipment.  Moving to the cloud will eliminate the need to own and maintain hardware for this system and improve accessibility and presumably improve data security.

Resolution Files: 
Microsoft Office document icon AUTHORIZING A CONTRACT WITH AMERICAN DATA FOR ECS 10 LICENSE AND HOSTING SERVICES
Supporting Files: 
PDF icon Service Description from American Data
Budget Status (Other/External Sources): 

The upgrade is budgeted in the MIS budgets for HCC and the Sheriff's Dept

Resolution Body

              NOW, THEREFORE, BE IT RESOLVED, by the Sauk County Board of Supervisors, met in regular session, that Sauk County enter into an annual hosting agreement with American Data for the ECS system at a rate of $1,520.83 per month; and, 

 

              BE IT FURTHER RESOLVED, that the Management Information Systems Director is hereby delegated the authority to sign any such contracts related to the purchase, migration and ongoing hosting and support costs of such on behalf of Sauk County.

 

For consideration by the Sauk County Board of Supervisors on December 17, 2019.

Requested Board Review Date: 
Tuesday, December 17, 2019
Committee Review 1: 
Pending
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