AUTHORIZING TO CONTRACT WITH LONG LIFE ROOFING COMPANY TO REPLACE THE ANNEX ROOF AT THE SAUK COUNTY COURTHOUSE

RESOLUTION NO. _____ - 2019

AUTHORIZING TO CONTRACT WITH LONG LIFE ROOFING COMPANY TO REPLACE THE ANNEX ROOF AT THE SAUK COUNTY COURTHOUSE

Background: The Annex of the Sauk County Courthouse is home to various county departments and the circuit court system. The facility has a rubber-ballasted roof that has come to the end of its expected life. The Annex roof was originally installed as a part of a 1996 building remodel. The life expectancy of a flat rubber roof with ballast is 15-20 years. The Annex roof has had a number of leaks the last few years, in which Building Services and outside contractors have addressed. The roof also does not seem to drain properly to the roof drains. This project has been on the Building Service department radar the last few years. Building Services has budgeted for the Annex roof replacement as a capital project. A Request for Proposal (RFP) was issued for response from vendors to remove the current roof and put a fully adhered roof that is properly pitched to all roof drains. Three vendors responded to the Courthouse Roof RFP. The Property and Insurance Committee recommends the replacement of the Courthouse Annex replacement roof be awarded to Long Life Roofing Company at cost of $118,930.00.

Fiscal Impact: [ ] None [X] Budgeted Expenditure [ ] Not Budgeted 

            NOW, THEREFORE, BE IT RESOLVED, by the Sauk County Board of Supervisors, met in regular session, that the Building Services Facility Director is hereby authorized to contract with Long Life Roofing Company for the replacement of the Annex roof at the Sauk County Courthouse a cost of $118,930.00; and,

     BE IT FURTHER RESOLVED, that the Buildings Services Facilities Director is hereby authorized to approve change orders for any potential unforeseen conditions and so long as change orders for each contracted portion of the project do not exceed 15% of the original contracted price and sufficient budgeted funds are available in the 2019 Building Services Capital Outlay budget to pay the change order cost increases.

For consideration by the Sauk County Board of Supervisors on April 16, 2019.

Respectfully submitted,

RESOLUTION NO. _____ - 2019

AUTHORIZING TO CONTRACT WITH LONG LIFE ROOFING COMPANY TO REPLACE THE ANNEX ROOF AT THE SAUK COUNTY COURTHOUSE

PROPERTY & INSURANCE COMMITTEE

___________________________________                   ___________________________________

Scott Von Asten, chair                                         William Hambrecht

___________________________________                   ___________________________________

Shane Gibson                                                       Jean Berlin

Carl Gruber         

FISCAL NOTE: $180,000 has been budgeted for roof replacement in the 2019 Building Services Capital Outlay Budget

MIS NOTE:  No MIS impact