RESOLUTION AUTHORIZING THE PURCHASE OF OPTICAL CHARACTER RECOGNITION SOFTWARE

Committee Status: 
Approved
Budget Status: 
Budgeted
Decision Impact: 
Routine
FTE Impact: 
No
Funding Source: 
Other (see budget status)

Purpose

To authorize the purchase of an additional module for the TriMin Land information system

Background

Background:   In 2004, Sauk County purchased real estate indexing software from TriMin Systems that allows for the recording and subsequent searching of deeds, mortgages, release of mortgages and numerous other documents relating to title of real estate.  The system is modular in nature, and over the years, Sauk County has purchased additional modules from Trimin: internet access to recorded documents in 2006 and a module allowing Sauk County to accept recordings electronically in 2013. 

 

This resolution authorizes the purchase of TriMin’s latest module:  LandScan.  LandScan is  an optical character recognition (OCR) software that provides for the completion of index information by “recognizing” various pieces of information, such as dates, grantor/grantee and legal description and entering them into the real estate index.  This will streamline the process of recording documents by automatically extracting information from the scanned document and copying it to the appropriate data field in the system.

Because this module is part of a proprietary system, it cannot be obtained through sources other than TriMin Systems.  For this reason, no other cost proposals have been considered.

 

Resolution Files: 
File Resolution authorizing the purchase of trimin module - revised to 2019
File Resolution authorizing the purchase of trimin module - revised to 2019 - corrected typos
Budget Status (Other/External Sources): 

Provided for in 2018 LRM Budget from funds collected through the recording of documents by the Register of Deeds.  Funds will be carried forward to make purchase in 2019

Resolution Body

NOW, THEREFORE BE IT RESOLVED, by the Sauk County Board of Supervisors, met in

Regular session, that the purchase of TriMin Systems OCR software, LandScan, and related services, as set forth below, be and is hereby approved:

LandScan Software:                      $30,000         

Rules Writing                                  $15,000           

Installation/Training                       $ 5,000

 Total:                                               $50,000

BE IT FURTHER RESOLVED, that the Sauk County Management Information Systems Director is hereby delegated the authority to sign any contracts related to the purchase, configuration and installation of said system module, on behalf of Sauk County.

 

For consideration by the Sauk County Board of Supervisors on January 15,2019

 

Requested Board Review Date: 
Tuesday, January 15, 2019
Committee Review 1: 
Pending
Committee Review 1 Date: 
CONSERVATION, PLANNING AND ZONING COMMITTEE
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