Adopting Standards for the Provision of Committee Meeting Documents

Committee Status: 
Approved
Budget Status: 
No Fiscal Impact
Decision Impact: 
Significant
FTE Impact: 
No
Funding Source: 
Other (see budget status)

Purpose

To set forth standards for the electronic provision of documentation to the various standing committees.

Background

Background: Over the past several years, Sauk County has implemented a number of technology solutions aimed at improving the committee meeting process and providing better access to information for the public.  These technologies provide the capability to manage and deliver electronic documentation quickly and effectively while providing improved public access to committee meeting information.

 

The adoption and utilization of these technology tools has been inconsistent among the various committees, making the development of a consistent internal procedure and training program difficult, if not impossible.

The purpose of this resolution is to establish standards to support a consistent internal process.  By setting forth these standards, to be utilized by all standing committees of the Sauk County Board of Supervisors, Sauk County will be better able to realize the benefits of the available technology.

Resolution Files: 
Microsoft Office document icon draft resolution for the adoption of meeting standards
Microsoft Office document icon Revised Resolution
Budget Status (Other/External Sources): 

No fiscal impact other than the savings realized by reducing the use of paper

Resolution Body

NOW, THEREFORE, BE IT RESOLVED, by the Sauk County Board of Supervisors, met in regular session, that the following standards be and are hereby adopted for use by all Standing Committees of the County Board Supervisors for the provision of meeting documentation to Committee members and the Public in a timely manner:

 

All required meeting materials are to be made available electronically, to the committee members and the public, through the Granicus system and on the website
All committee meetings will utilize this electronic documentation, when feasible
Approved committee meeting agendas are to be emailed to the committee members and posted to the website
Paper meeting materials will be provided at the request of the individual committee members to the agenda preparer.

 

              For consideration by the Sauk County Board of Supervisors on July 17, 2018.

 

Respectfully submitted,

 

Executive and Legislative Committee

 

Requested Board Review Date: 
Tuesday, July 17, 2018
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