Authorizing the ADRC to Purchase a Rear-Entry Handicapped Accessible Van for the Transportation Program

Background: 

The Aging & Disability Resource Center (ADRC) provides needed transportation to the elderly and disabled clients through two Department of Transportation (DOT) grants.  Many clients are not ambulatory and must have a vehicle that will accommodate a wheelchair, motorized wheelchair, and/or scooter.  The ADRC has buses that accommodate such riders, but it is more cost effective to transport such clients in a van.

In the 2017 budget, the ADRC budgeted for the purchase of a rear-entry handicapped accessible van to assist in the transportation program.  Initially, it was planned to use $7,000 from the ADRC DOT trust fund, which holds DOT funding remaining at the end of a fiscal year, or from the sale of DOT purchased vehicles, and from a 5310 grant.  The ADRC did not receive 5310 grant funding for the vehicle; however the ADRC had $53,514.00 of funding from our 85.21 grant remaining and it was placed in our DOT trust fund, bringing the total of the fund to $60,418.58.  Thus, the purchase of the handicapped accessible vehicle will be purchased with DOT funds; no levy dollars will be utilized. 

A request for bids was sent and the following bids were received by the ADRC:

Mobility Works (IL) 2017 Dodge Caravan $42,510

Freedom Motors (MI) 2017 Dodge Caravan $39,890

A&J Vans (WI) 2017 Grand Caravan $41,774;  2018 Grand Caravan  $41,362

Fiscal Impact: [  ] None   [ x] Budgeted Expenditure    [  ] Not Budgeted

NOW, THEREFORE, BE IT RESOLVED, by the Sauk County Board of Supervisors,

met in regular session, that the Sauk County ADRC Director be and hereby is authorized to purchase the rear-entry handicapped accessible van from Freedom Motors at a cost of $39,890 using DOT grant funds.

For consideration by the Sauk County Board of Supervisors on November 14, 2017

Respectfully submitted,

AGING AND DISABILITY RESOURCE CENTER COMMITTEE

_________________________________                  _________________________________

THOMAS KRIEGL, Chair                                        CRAIG BRAUNSCHWEIG

_________________________________                  _________________________________

DAVID MOORE                                                       REBECCA HOVDE

_________________________________

CHUCK SPENCER

Fiscal Note:  This resolution does not authorize the use of County levy funds but authorizes DOT funds out of the DOT trust fund to purchase the vehicle.

MIS Note:  N/A