Resolution Assigning Funds as of December 31, 2024 and Amending the 2024 Budget

Committee Status: 
Approved
Budget Status: 
Budgeted
Decision Impact: 
Routine
FTE Impact: 
No
Funding Source: 
Other (see budget status)

Purpose

BACKGROUND: Throughout the year, various additional funds become available that require no additional County matching funds or are expansions of existing grant funding and programs.  Also throughout the year, additional expenditures are incurred for which funding is available.  At the completion of each year’s annual financial audit after all transactions have been recorded, a final resolution is brought forward to present a summary of departments and/or funds that exceeded their annual appropriations.  This resolution authorizes amendments to the budget for those departments and/or funds that had offsetting revenues or fund balances, as well as for departments without offsetting funding and in need of a transfer from the contingency fund.

The 2024 contingency fund was originally budgeted at $350,000, funded completely by General Fund balance.  During 2024, no funds were transferred from the contingency fund, leaving $350,000 available for overdrawn departments.

Background

BACKGROUND: Throughout the year, various additional funds become available that require no additional County matching funds or are expansions of existing grant funding and programs.  Also throughout the year, additional expenditures are incurred for which funding is available.  At the completion of each year’s annual financial audit after all transactions have been recorded, a final resolution is brought forward to present a summary of departments and/or funds that exceeded their annual appropriations.  This resolution authorizes amendments to the budget for those departments and/or funds that had offsetting revenues or fund balances, as well as for departments without offsetting funding and in need of a transfer from the contingency fund.

The 2024 contingency fund was originally budgeted at $350,000, funded completely by General Fund balance.  During 2024, no funds were transferred from the contingency fund, leaving $350,000 available for overdrawn departments.

Resolution Files: 
File Resolution Assigning Funds as of December 31, 2024 and Amending the 2024 Budget
File Resolution Assigning Funds as of December 31, 2024 and Amending the 2024 Budget - FINAL
Budget Status (Other/External Sources): 

Fiscal Note:  Transfers from the contingency fund to overdrawn departments in 2024 total $XXX.

MIS Note:  No impact.

Resolution Body

WHEREAS, the following General Fund departments’ net budgets, expenses less revenues received, were exceeded in 2024 as follows:

Departments Exceeding Overall Budgets

Contingency Transfer Amount

Percent of Budget

Expenditure Budget Exceeded

Department

Primary Reason for Variance

 

 

$0

 

 

 

     Total Transfer from Contingency Fund

 

WHEREAS, expenditure of additional funds sometimes causes a department to exceed their expenditure appropriations, while not exceeding their net budget or available fund balances, as summarized below:

 

Departments Exceeding Expenditure Budgets,

But Offsetting Revenues or Fund Balances Exist

Amount

Department

Primary Reason for Variance

Funding Source

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

THEREFORE, BE IT RESOLVED, by the Sauk County Board of Supervisors met in regular session that the 2023 budgets of the above-described departments that did not exceed their net appropriations be amended to appropriate the additional funds received or fund balances; and,

BE IT FURTHER RESOLVED, that $XXX be transferred from the 2024 contingency fund to the above-described departments’ 2024 budgets that were exceeded when other balances were not available; and,

Approved for presentation to the County Board by the Finance, Personnel and Insurance Committee, this 20th day of May, 2025

 

Requested Board Review Date: 
Tuesday, May 20, 2025
Committee Review 2: 
Approved
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