Resolution Authorizing a Three-year contract with GLS UTILITY LLC to be the Fiber Locating Service for Sauk County

Resolution Authorizing a Three-year contract with GLS UTILITY LLC to be the Fiber Locating Service for Sauk County

Resolution offered by the Property Committee

BACKGROUND: Sauk County owns and maintains over 196 miles of fiber optic network cable and conduit throughout the county.  Sauk County participates with Digger’s Hotline to locate the fiber throughout the county.  Sauk County had a long-standing contract with Vannguard Utility locating services to mark the County fiber when a ticket was called into Digger’s Hotline.  Vannguard Utility notified Sauk County in March of 2022 that as of May 1^st, 2022 they would no longer be marking the county’s fiber.  In between Vannguard Utility no longer providing locating services and getting a new contract established with a new contractor, Building Services Staff have been completing the locates.  Bids were requested for a multi-year contract to mark the Sauk County fiber network.  Two bidders responded to the request, GLS Utility LLC and Excel Underground LLC.  GLS Utility LLC was the most responsive bidder.  It is estimated that over the three-year contract with GLS Utility LLC, Sauk County will spend approximately $200,609.  The funds for this contract are a part of the Building Services annual contracted services budget.

Resolved by the Board of Supervisors of Sauk County, Wisconsin:

THEREFORE, BE IT RESOLVED THAT, the Sauk County Board of Supervisors, met in regular session, hereby authorizes the County Administrator to sign a three contract with GLS Utility LLC to be the fiber locating contractor for Sauk County.

Approved for presentation to the County Board by the Property Committee, this 21st day of June 2022.

Consent Agenda Item: [ ] YES  [ X ] NO

Fiscal Impact: [  ] None   [ X ] Budgeted Expenditure    [  ] Not Budgeted

Vote Required:  Majority = _____       2/3 Majority = _____        3/4 Majority = ________

The County Board has the legal authority to adopt:  Yes ______ No ________ as reviewed by the Corporation Counsel, _________________________________, Date:  ________________ .

Offered and passage moved by:                         _________________________________

Carl Gruber

                                                                              _________________________________

Mark “Smooth” Detter

                                                                             _________________________________

                                                                                                         Joel Chrisler

                                                                             _________________________________

                                                                                                         Robert Spencer

                                                                             _________________________________

                                                                                                         Tim Teelin                                      

Fiscal Note:  Money is budgeted annually in the Building Services contracted services account to cover the locating fees.

MIS Note:  No Impact.