Authorizing Amendments to the 2020 Budget

Committee Status:

Approved

Budget Status:

External Source

Decision Impact:

Routine

FTE Impact:

Funding Source:

Other (see budget status)

Purpose

Transfer contingency funds to departments that exceeded their 2020 bottom line budgets. Appropriate revenues or fund balances for departments that exceeded their 2020 expenditure budgets.

Background

Throughout the year, various additional funds become available that require no additional County matching funds or are expansions of existing grant funding and programs. Also throughout the year, additional expenditures are incurred for which funding is available. At the completion of each year’s annual financial audit after all transactions have been recorded, a final resolution is brought forward to present a summary of departments and/or funds that exceeded their annual appropriations. This resolution authorizes amendments to the budget for those departments and/or funds that had offsetting revenues or fund balances, as well as for departments without offsetting funding and in need of a transfer from the contingency fund.

The 2020 contingency fund was originally budgeted at $350,000, funded completely by General Fund balance. During 2020, $155,000 was already transferred from the contingency fund, leaving $195,000 available for overdrawn departments. In order to accommodate the amount needed as of 12-31-2020 of $232,063, and additional $37,063 is required to be allocated from General Fund balance.

Resolution Files:

over_budget_2020.docx

over_budget_2020_v2.docx

Resolution Body

WHEREAS, the following General Fund departments’ net budgets, expenses less revenues received, were exceeded in 2020 as follows: TABLE

WHEREAS, expenditure of additional funds sometimes causes a department to exceed their expenditure appropriations, while not exceeding their net budget or available fund balances, as summarized below: TABLE

NOW, THEREFORE, BE IT RESOLVED that the 2020 budgets of the above-described departments that did not exceed their net appropriations be amended to appropriate the additional funds received or fund balances; and,

BE IT FURTHER RESOLVED, that $37,063 be transferred from General Fund Balance to the 2020 contingency fund; and,

BE IT FURTHER RESOLVED, that $232,063 be transferred from the 2020 contingency fund to the above-described departments’ 2020 budgets that were exceeded when other balances were not available.

Requested Board Review Date:

Tuesday, May 18, 2021

Committee Review 1:

Pending

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