AUTHORIZE TO CONTRACT WITH THE CLOCK TOWER COMPANY FOR PHASE ONE REPAIRS TO THE CLOCK ON THE HISTORIC SAUK COUNTY COURTHOUSE

RESOLUTION NO. _____ - 2021

AUTHORIZE TO CONTRACT WITH THE CLOCK TOWER COMPANY FOR PHASE ONE REPAIRS TO THE CLOCK ON THE HISTORIC SAUK COUNTY COURTHOUSE

Fiscal Impact: [ ] None [X] Budgeted Expenditure [ ] Not Budgeted

Background: The Sauk County Courthouse was built in three phases. The earliest and historical section was originally built in 1905. In 1915 the JJ. Gatiker family donated the 3 train #16 Seth Thomas Tower clock movement to the county. Through the years the clock has needed regular maintenance, which was completed by a local person from the Merrimac area until they retired several years ago. With the clock dating back to 1915, very few technicians are still working on the intricate/delicate parts of the clock. Approximately five years ago the clock stopped working. The clock failure was due to a main drive shaft seizing, the main drive motor failing, the clock hands themselves being out of balance, along with several bushings being worn out. After discovering these issues a plan was put in place by Building Services staff and several Baraboo community members as to how and who to contact about making the repairs to the 1915 clock. A phased work approach was picked as the best option as the main drive components need attention first and then staff will work to get the hands, other clock tower repairs, and painting of the clock tower’s exterior completed as a second phase. Companies were researched as to being capable of working on and completing a project like this in the phased approach. The Clock Tower Company was willing to give a price to repair the existing clock in phases. A second company suggested modernizing the current clock and putting the current clock drive and face on display. Building Services staff, several community members, and the Property Committee discussed these options and all want to keep all the components of the clock as original as possible. The Clock Tower Company will document, tear down, clean, rebuild any necessary components, and return the clock to as close to its original state as possible. The total price for the phase one rebuild is in the amount of $34,000.00

NOW, THEREFORE, BE IT RESOLVED, by the Sauk County Board of Supervisors, met in regular session, that the Building Services Facilities Director is hereby authorized to sign the contract with the Clock Tower Company in the amount of $34,000.00 for phase one repairs to the clock on the Historic area of the Sauk County Courthouse.

            BE IT FURTHER RESOLVED, the Buildings Services Facilities Director is hereby authorized to approve change orders for any potential unforeseen conditions and so long as change orders for each contracted portion of the project do not exceed 15% of the original contracted price and sufficient budgeted funds are available in the 2021 Building Services Renovation and Refurbishment budget to pay the change order cost increases.

For consideration by the Sauk County Board of Supervisors on April 20, 2021.

Respectfully submitted,

RESOLUTION NO. _____ - 2021

PROPERTY COMMITTEE

___________________________________                   ___________________________________

CARL GRUBER, chair                                             SMOOTH DETTER

___________________________________                   ___________________________________

shane gibson                                                         JOEL CHRISLER

KEVIN SCHELL

FISCAL NOTE: Money for this upgrade will be taken from the 2021 Building Services Renovation and Refurbishment account in which $50,000 have been budget for this upgrade.

MIS NOTE:   No MIS impact.