AUTHORIZING THE UPGRADE OF SAUK COUNTY’S NETWORK FAX SOLUTION

Committee Status: 
Approved
Budget Status: 
Budgeted
Decision Impact: 
Routine
FTE Impact: 
No
Funding Source: 
Levy

Purpose

To obtain authorization to enter into and upgrade contract with Xmedius for the enterprise version of the system

Background

 Sauk County currently utilizes a fax-over-IP (FOIP) solution from Xmedius.  The current version of this system only supports up to 100 users.  As Sauk County is currently at the 100 user limit and is in need of additional licenses, we must either upgrade to the Xmedius Enterprise Solution or purchase another system.  An enterprise fax system eliminates the need for dedicated fax machines and allows remote access to the system for users working outside of the County’s facilities.

 

In reviewing possible options, it was determined that upgrading to the Xmedius enterprise solution is more cost effective than implementing a new system.  The retail cost for the upgrade is $14,578.  With an applied vendor discount of 23% for our current system, the cost to Sauk County for this upgrade is $11,585 including installation costs.  A similar solution from our phone system vendor is well over $20,000 plus installation.

 

Annual support for the proposed system is currently $1,718.

Resolution Files: 
File Revised Fax System Upgrade doc
Budget Status (Other/External Sources): 

Included in MIS CIP budget for the phone system

Resolution Body

           NOW, THEREFORE, BE IT RESOLVED, by the Sauk County Board of Supervisors, met in regular session, that the purchase of the Xmedius XM Fax Enterprise System at a cost of $11,585 be and is hereby approved; and,

 

            BE IT FURTHER RESOLVED, that the recurring cost for system support and license fees, currently $1718 annually, be and is hereby approved; and,

             BE IT FURTHER RESOLVED, that the Sauk County Management Information Systems Director is hereby delegated the authority to sign any contracts related to the acquisition, installation, and ongoing support and maintenance of said system on behalf of Sauk County.

 

For consideration by the Sauk County Board of Supervisors on March 16, 2020.

 

Requested Board Review Date: 
Tuesday, March 16, 2021
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