AUTHORIZATION TO PURCHASE ONE 2021 2500 CHEVY SILVERADO CREW CAB TRUCK FOR THE FACILITIES DIRECTOR

RESOLUTION NO. _____ - 2020

AUTHORIZATION TO PURCHASE ONE 2021 2500 CHEVY SILVERADO CREW CAB TRUCK FOR THE FACILITIES DIRECTOR

Background: The Facilities Director along with Building Services staff are responsible for the maintenance and upkeep of the county’s Courthouse, Communications Systems, Human Services-Reedsburg, Law Enforcement Center, and West Square Admin facilities. With the equipment and facilities located throughout the county, the Facilities Director is required to respond to building and communication system issue at all times of the day, along with attending meetings, and assisting at other county facilities. The Facilities Director currently drives a 2013 Ford Explorer Police Interceptor that was originally a part of the Sheriff’s department fleet. Building Services purchased the Explorer Police Interceptor used from the Sheriff’s department in 2017 to assist the Facilities Director with his duties throughout the county. The Explorer currently has approximately 124,000 miles on it. The Explorer has been a dependable vehicle, however with the assigned duties, amount of equipment carried, and other responsibilities, an upgrade to a ¾ ton truck is needed. The upgrade will also build in snow plowing redundancy should one of the departments plow trucks need repair. The Explorer is also starting to require more maintenance and attention due to the number of miles on the vehicle. The Facilities Director originally planned to replace the vehicle in the 2021 Building Services budget. The funds for the vehicle upgrade were removed from the 2021 budget due to the COVID-19 Pandemic. Due to the pandemic, other Building related projects were not able to be completed, making the funds needed for the vehicle upgrade available in the current budget. A discussion between Interim Admin Coordinator Bretl and Finance Director Beghin regarding the replacement of the vehicle took place during the budget process. Both supported replacing the vehicle in 2020 as long as funds were available in the Building Services budget. The Facilities Director obtained state bid pricing for a ¾-ton truck, and the truck that met the needs of the department and Facilities Director is a 2021 Chevy Silverado HD 2500 Crew Cab 4X4 Work Truck from Ewald Automotive Group at a cost of $33,741.50.

Fiscal Impact: [ ] None [ ] Budgeted Expenditure [ X ] Not Budgeted] 

     NOW, THEREFORE, BE IT RESOLVED, by the Sauk County Board of Supervisors met in regular session, and that the Building Services Facilities Director is hereby authorized to purchase a 2021 Chevy Silverado HD 2500 Crew Cab 4X4 Work Truck from Ewald Automotive Group at a cost of $33,741.50.

For consideration by the Sauk County Board of Supervisors on December 15, 2020.

Respectfully submitted,

Sauk County Property Committee

_____________________________________

Carl Gruber, Chair

_____________________________________

Smooth Detter

_____________________________________

Shane Gibson

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Joel Chrisler

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Kevin Schell

Fiscal Note:  Building Projects planned in the 2020 Building Services budget not completed due to COVID-19 Pandemic has freed up the funds needed for the purchase of a Facilities Director vehicle.

Information System Note:  No Information system impact.

Facilities Director Replacement Vehicle Bid Tally

Vendor

Options

Cost

Ewald Automotive Group

2021 Chevy Silverado 2500 Crew Cab 4X4

 $              31,950.00

From State bid pricing

Towing, Snow Plow Prep, Tonnneau Cover  Packages

 $                    1622.00

Title

 $                    164.50

Registration

 $                         5.00

Vehicle Total

 $              33, 741.50