Human Services Board

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Calendar Date:
Monday, November 14, 2022 - 4:00pm

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PDF icon Human Services Board Agenda November 14, 2022 (61 KB)

COMMITTEE:         HUMAN SERVICES COMMITTEE

DATE:                       Monday, November 14, 2022                                   TIME: 4 P.M.

PLACE:                     County Board Room 326A, West Square Building, Baraboo, WI  53913

A quorum may be present consisting of members of the Aging & Disability Resource Center and Veterans Service Office Committee; Board of Health; Economic Development Committee; Executive & Legislative Committee; Extension Education, Arts & Culture Committee; Finance Committee; Health Care Center Board of Trustees; Highway Committee; Human Services Board; Land Resources and Environment Committee; Law Enforcement & Judiciary Committee; Personnel & Insurance Committee and Property Committee.  No governing body will exercise any responsibilities, authority, or duties except for the Human Services Board.  It is possible that a quorum on county board members will be at this meeting to gather information about a subject over which they have decision-making responsibility.  This constitutes a meeting of the County Board pursuant to State ex rel. Badke v. Greendale Village Board, Wis 2d 553, 294 n.w.2d 408 (1993), and must be noticed as such, although the County Board will not take any formal actions at this meeting.  It is also possible that there may be quorums of other County Board Committees present, although those committees will not take any formal action at this meeting.

REASON FOR MEETING:                            REGULAR

SUBJECTS FOR DISCUSSION:

1.             Call to Order and Certify Compliance with Open Meeting Law

2.             Adopt Agenda

3.             Approve Minutes of Previous Meeting

4.             Public Comment

5.             Communications/Director’s Report

a. Board Materials                                            

6.             Business Items

a. Discussion and Action to Approve Monthly Vouchers

b. Accounts Receivable Report

c. Discussion and Action to Approve Collection Requests

d. Monthly Reports

e. Discussion and Action to Approve 2023 State County Child Care Contract

f. Discussion and Action to Approve 2023 State and County Grant Award Contract Covering Social Services and Community Programs

7.             Next Meeting

8.             Adjournment

COPIES TO:

Patricia Rego                                        James Bowers                                       Co. Clerk 
Valerie McAuliffe                                 Cliff Thompson
Joan Fordham                                     
Joel Chrisler                                          Jessica Mijal
Jake Roxen                                           Stephanie Box
Delmar Scanlon                                  

DATE NOTICE MAILED:               November 10, 2022
PREPARED BY:                              Human Services

Any person who has a qualifying disability that requires the meeting or materials at the meeting to be in an accessible location or format should contact Sauk County (356-3269 or TTY 608-355-3490) between the hours of 8:00 A.M. and 4:30 P.M., Monday through Friday, exclusive of legal holidays, at least 48 hours in advance of the meeting so that reasonable arrangements can be made to accommodate each request.

PDF icon Human Services Board Minutes November 14, 2022 (117 KB)

MINUTES
SAUK COUNTY BOARD OF HUMAN SERVICES

Meeting:        November 14, 2022, 4:00 p.m., County Board Room 326A, West Square Building, Baraboo, WI

Chair, Patricia Rego called the meeting to order and certified compliance with the Open Meeting Law.

PRESENT:   Patricia Rego, Jake Roxen, Cliff Thompson, Joan Fordham, James Bowers, Joel Chrisler, Delmar Scanlon; EXCUSED:  None; ABSENT:  None.

Others Present:  Jessica Mijal, Stephanie Box, Nicole Rachuj

Motion by Cliff Thompson, seconded by Delmar Scanlon to adopt agenda. Motion carried.

Motion by Joan Fordham, seconded by James Bowers  to approve the minutes for the previous Human Services Board Meeting held on October 10, 2022.  Motion carried.

Public Comment:    None

Communications/Director’s Report:

a.  Board Materials:  Distributed electronically.  Jessica Mijal gave some brief departmental updates.

  • Jeana Neumaier, Economic Support (ES) Supervisor, will attend the December Human Services Board Meeting as the guest speaker.
  • The Comp and Class study resumed now that the Personnel Director position was filled just a few weeks ago.  On Friday, November 18, 2022, Jessica, and the management team will be meeting with the consulting firm.  More details will be given at the next meeting.
  • Stephanie and Jessica continue to work closely with Amanda Hanson, Justice Diversion and Support (JDS), to transition their team to Department of Human Services (DHS) effective January 1, 2023. Thus far they have been learning the different processes they have.  Stephanie Box has been learning about the many different grants they have and how they work.
  • A Sauk County Safety Committee consisting of all department heads has been formed.  It was decided each department would convene a group to look at safety issues specific to their specific department. Friday, November 11, 2022, the first DHS Safety Committee met which consists of 9-10 combined staff members from the Baraboo and Reedsburg offices.  The committee had a great initial discussion and will meet every other month.

Business Items:

a. Discussion and Action to Approve Monthly Vouchers:  Distributed electronically.  Stephanie Box reviewed the Monthly Voucher Report.  Motion by Cliff Thompson, seconded by Jake Roxen, to approve monthly vouchers in the amount of $2,699,126.36.  Motion carried.

b. Accounts Receivable Report: Distributed electronically.  Stephanie Box reviewed the Accounts Receivable Report for September 2022.  Medicaid Compressive Community Services (CCS) is 83.5% of our receivables.  Year-to-date sent to collections: Credit Management, 67 accounts for $28,178.68; State Debt Collections, 98 accounts for $161,882.36.  Revenue received: $9,800.47 from Credit Management, $8,047.43 from State Debt Collections, and $41,200.76 from TRIP.

4:07 p.m. Valerie McAuliffe arrived.

c. Discussion and Action to Approve Collection Requests:  Motion by Delmar Scanlon, seconded by James Bowers, to approve sending 10 accounts for $2,407.50 to Credit Management Control and 10 accounts for $9,885.97 State Debt Collections.  Motion carried.

d. Monthly Reports:  Distributed electronically.  Stephanie Box discussed the September 2022 Volatile Line report.  Stephanie reported DHS will be unfavorable in the volatile line reports.  There will be a decrease in the year-end estimate for institutions where other areas will increase.  The financial policy for those who will be unfavorable overall, the department must present to the Finance Committee.  Jessica has requested to be added to their December 5, 2022, agenda.  More details to come.  Discussion occurred.

e. Discussion and Action to Approve 2023 State County Child Care Contract:  Stephanie Box discussed the State Child Care Contract.  Motion by Joan Fordham, seconded by Joel Chrisler, to approve the 2023 State County Child Care Contract in the amount of $94,828.  Motion carried.​​​​​​​

f. Discussion and Action to Approve 2023 State and County Grant Award Contract Covering Social Services and Community Programs:  Stephanie Box advised this is a contract with DHS and consists of Adult Protective Services, Alzheimer’s, basic county allocation, Children’s COP, B-3 allocation form the State, mental health block grant, AODA block grant, CST grant, community health grant. Motion by Valerie McAuliffe, seconded by Delmar Scanlon, to approve the 2023 State County Grant Award Contract Covering Social Services and Community Programs in the amount of $2,299,953.  Motion carried.

Next Meeting: The next meeting of the Sauk County Human Services Board will be  December 12, 2022, at 4 p.m. in County Board Room 326A.

Motion by James Bowers, seconded by Valerie McAuliffe, to adjourn at 4:25 p.m.  Motion carried.