Human Services Board

hsb0818_minutes.pdf (274 KB)

SAUK COUNTY BOARD OF HUMAN SERVICES

Meeting:                          August 6, 2018, 4:15 p.m., Room 213, West Square Building, Baraboo, WI

Members Present:         Patricia Rego, Glen Johnson, Valerie McAuliffe, Tim McCumber, James Bowers, Beverly Vertein, Brandon Lohr, Julie Fleming

Members Excused:                           

Members Absent:           John Miller

Others Present:              Brattset, Boesl, Box, Lori Dee, David Zeller, Steve Pate, Janelle Krueger, Fred Hebert, Karen DeSanto, Jen Stewart, Alene Kleczek-Bolin

Chair, Patricia Rego called the meeting to order and certified compliance with the Open Meeting Law.

Motion by Valerie McAuliffe, seconded by Brandon Lohr, to adopt agenda.  Motion carried.

Motion by Valerie McAuliffe, seconded by James Bowers to approve the minutes for the previous Human Services Board meeting held on July 9, 2018.  Motion carried.

Public Comment:

None

Communication:

Board Materials:  Distributed electronically.  Dan discussed the previous month’s activities and two meetings with WCHSA.

Glen Johnson arrived at 4:17 p.m.

Business Items:

Review and Approve Monthly Vouchers:  Distributed electronically.  Stephanie Box reviewed the Monthly Voucher Report.  Motion by Tim McCumber seconded by Brandon Lohr to approve monthly vouchers in the amount of $1,710,610.79.  Motion carried.

Accounts Receivable Report:  Stephanie Box distributed and reviewed the Accounts Receivable Report for June 2018.

Approval for Collection Requests:  Motion by Tim McCumber seconded by James Bowers to approve sending 13 accounts to Credit Management Control for $7,413.48.  Motion carried.

Monthly Reports:  Distributed electronically.  Stephanie Box discussed the June 2018 Volatile line report.

Approve Resolution Authorizing to Contract with Netsmart to Enhance the Electronic Record System:  Stephanie discussed the importance of building forms within AVATAR.  Dan discussed medical and technology ongoing changes.  The consultant has the expertise and will tell us how to do things better.  Stephanie Box stated consulting with Joxel is $61,000 and any recommended enhancements would be an additional amount up to $70,000; all is in the budget.  Motion by Glen Johnson, seconded by Valerie McAuliffe to approve Resolution Authorizing to Contract with Netsmart to Enhance the Electronic Record System.  Motion carried.

2019 Budget Request:  Discussion occurred.  Motion by James Bowers, seconded by Valerie McAuliffe to approve the 2019 Budget Request.  Motion carried.

Outside Agency Request Presentations:  Janelle Krueger, director of services at Hope House, presented their 2017 annual report and brochures.  Hope House has been providing services for 35 years.  They offer 24 hour crisis line and a network of safe houses.  A large percent of their budget comes from grants and fundraising.  Hope House is requesting $25,000 in funds from Sauk County.

Fred Hebert, executive director, of Central Wisconsin Community Action Council, handed out brochures.  Fred stated their first board meeting was held in 1966.  They utilize block grant money to support their programs which covers five counties.  Fred offered the DHS Board could hold a meeting at their facility.  Fred indicated the importance to have support, not just financially.  CWCAC is requesting $7,500 in funds from Sauk County. 

Karen DeSanto and Jen Stewart presented from the Boys & Girls Club.  The Boys & Girls Club has been in Sauk County for 18 years.  There is also a Boys & Girls Club in Tomah and in 2017 started a club in Reedsburg.  Each club has an independent budget.  They have two teen centers.  Summer hours are from 7:30 a.m. to 5:30 p.m. and school year hours are from 3 to 7 p.m.  They have 49 employees throughout the year, along with about 125 volunteers and 45 board members.  They write various grants to request funding.  Their request is for $70,000 in funds from Sauk County.

Consideration for Approval of Outside Agency Budget Requests for Hope House, Central Wisconsin Community Action Council, and Boys & Girls Club:  Discussion occurred.  Motion by Valerie McAuliffe to approve outside agency budget request of $25,000 for Hope House.  Motion carried.

Discussed the needs of the community, statutory connection, homeless help, and collaboration.  Motion by James Bowers, seconded by Brandon Lohr to approve outside agency budget request of $7,500 for Central Wisconsin Community Action Council.  Motion carried.

Discussed $70,000 request.  Safe environment, not statutorily involved, collaboration.  Motion by Tim McCumber, seconded by Brandon Lohr to approve outside agency budget request of $25,000 for Boys & Girls Club.  Motion carried.

Appoint Shannon Cowan, Amy Laughnan, Fred Flickner to the Comprehensive Community Services/Families Come First Coordinating Committee (citizen members) 2 year-term:  Motion by Tim McCumber, seconded by Valerie McAuliffe to appoint Shannon Cowan, Amy Laughnan, and Fred Flickner to the Comprehensive Community Services/Families Come First Coordinating Committee (citizen members) 2 year-term.  Motion carried.

Department Updates:

MAT Grant Services Phase Out and Transition to Sauk County Department of Human Services - Update:  Sharon Boesl discussed as of 7/31/18 the SAMHSA grant was closed and a new grant of $350,000 began on 8/1/18 to continue similar services through Sauk County DHS.  Will have to see if the State gives out another grant next year.  Updated that the opioid suit settlement is in process.

Discuss “Outside Agency Request” Future Process:  Discussed the scoring form and that the outside agency request process be discussed at the County Board level and maybe a joint meeting with E&L and Finance.  Questioned if more requests would have come in, would there be money in the budget.

Discuss Future Monthly Vouchers/Payment Approval Process:  Will discuss this next month.

Next Meeting: 

Discuss Future Meeting Dates:  Discussed board members’ availability and meeting earlier on Mondays.  Future meetings will be held on the second Monday of the month at 3:30 p.m.

The next meeting of the Sauk County Human Services Board will be September 10, 2018, at 3:30 p.m. in Room 213. 

Public Comment

None.

Motion by James Bowers, seconded by Brandon Lohr, to adjourn at 6:46 p.m.Motion Carried.