Memorandum of Understanding for the Workforce Advancement Grant between Madison Area Tech College and Sauk County Health Care Center

ADDENDUM ONE

This Memorandum of Understanding (“MOU”) for a Workforce Advancement Grant (“Program”) is entered into between __________________ (staff RN), _____________ (clinical entity), and Madison Area Technical College (“Madison College”) (collectively the “Parties”).  This MOU establishes a plan for support and training of facility identified staff RN’s to become Madison College nursing assistant instructors Fall 2023.  These instructors will teach the clinical component of nurse aide training to incumbent workers at the sponsoring clinical site in Spring 2024.

GENERAL

1.         Effective date and termination of MOU.  This MOU shall become effective on the __ day of _________, 2023  and shall terminate June 30,2024.  Either party shall have the right to terminate this MOU for any reason upon sixty (60) days written notice to the other party.  In the event of termination of the MOU, the parties agree that any participants will be able to complete their activities in connection with the Program.

2.         Termination of employee/removal from Program

a.   Either party may remove a participant from the Program due to unsatisfactory performance, conduct, discipline, or if the participant’s personal characteristics or health conditions interfere with the participant’s successful completion of the Program.  Notice will be given to the other party prior to removal.  The parties will make reasonable efforts to resolve the matter prior to removal.

b.   If the clinical entity terminates the employment of a participant or a participant resigns employment during the term of the Program, Madison College shall remove the participant from the Program.  Nothing in this MOU limits or restricts the clinical entity’s rights to manage, discipline or terminate a participant’s employment.

3.         No discrimination. The parties shall not discriminate with respect to race, color, sex, creed, national origin, disability, age, public assistance status, marital status, sexual orientation, gender identity, and religion in the Program.

4.         Accommodations. The parties shall make reasonable accommodations to provide accessibility for participants with disabilities

5.         Ownership of Materials.  All materials provided and used under this MOU, including but not limited to the curriculum shall be the property of Madison College.  Neither the clinical entity nor the staff RN will disclose or use, said material after the term of this MOU.  Neither the clinical entity nor the staff RN will use any proprietary or confidential information of Madison College without Madison College’s prior written permission.

8.         Existing Clinical Affiliation Agreements: All terms and conditions of existing Clinical Affiliation Agreements shall remain in effect.

9.         HIPAA workforce. The parties agree that the participants are considered a member of UWHCA’s “workforce,” as defined in 45 C.F.R. § 160.103, for the limited purposes of the Health Insurance Portability and Accountability Act of 1996 (HIPAA).  The parties also agree that Madison College, its employees, and its participants are not “business associates” of UWHCA, as defined in 45 C.F.R. § 160.103, for the limited purposes of HIPAA.

RESPONSIBILITIES OF MADISON COLLEGE

10.       Staff RN Training and Support:  Madison College will be responsible for the following training and support activities:

1. 1. Part-time faculty onboarding to the college
   2. Provision of the DHS mandated Train the Trainer program
   3. DHS approval process to become a Wisconsin Nurse Aide Primary Instructor
   4. Staff nurse training on lab skills and clinical facilitation
   5. Staff nurse support in the role of clinical instructor

11.       Provision of Nurse Aide Training 

            a.  Digital Badge Theory in an asynchronous on-line format

            b. Digital Badge Lab at a Madison College Lab

12.       Awarding of nursing assistant digital badge

13.       Insurance and Hold Harmless.

a.  Madison College agrees to hold harmless the clinical entity from any and all liability that is based on the acts or omissions of its officers, employees, participants, or agents while acting within the scope of their employment, training, or agency under this agreement.

b.  The clinical entity agrees to hold harmless Madison College from any and all liability that is based on the acts or omissions of its officers, employees, participants, or agents while acting within the scope of their employment, training, or agency under this Agreement. 

RESPONSIBILITIES OF CLINICAL ENTITY

14.       Identification of a qualified staff RN.  Qualifications include:

1. 2 years experience as an RN
2. 1 year experience as a RN in a Skilled nursing facility
3. Minimum education: Associate degree in nursing
4.  

15.       Release Time.  Clinical entity shall maintain complete clinical records and reports on each participant's performance, providing evaluations to Madison College on forms provided by Madison College.

            a.   One virtual Welcome/Program overview meeting- 1 hour

            b.   Two visits to Madison College- 2 hours each

            c.  Facilitation of one to two nursing assistant clinical rotations- 16 hours

16.       Identification of incumbent workers.  The clinical entity will recruit/identify 4 + incumbent workers to provide nurse aide training in Spring 2024.

17.       Payment.  The clinical entity shall pay Madison College $700 per nurse aide student. The minimum number of students for a cohort to run is 16 people. Clinical entities are encouraged to take advantage of the WisCaregiver program which will reimburse organizations $1,000 per student and provide the student a $500 bonus upon 6 months of employment.

RESPONSIBITIES OF STAFF RN

18.       Complete on-boarding and training to become a Madison College DHS approved Primary Nurse Aide Instructor

a.  Complete the Madison College new hire process/paperwork

b.  Complete Madison College’s mandatory new employee training on FERPA and Sexual Harassment.

c.   Complete the asynchronous on-line NA Train the Trainer course

d. Arrange observation of Nurse Aide lab skills for a total of 4 hours

19.       Teach 1-2 Nursing Assistant clinicals in Spring 2024 at the clinical entity of employment

Addendum

WAT Grant Timeline 23-24