U.W. Baraboo/Sauk County U.W. Campus Commission

UWCampusMinutesJuly2010 (24 KB)

Members Present: Wedekind, Mielke, Geimer, Giese, Lombard, Kolb, and Haugen

Members Absent: None

Others Present: Pleger, Armstrong, Liston, and Janke

Chairperson Wedekind called the meeting to order at 8:30 A.M. and compliance with the Open Meeting Law was verified.

Motion by Kolb, seconded by Geimer to approve the agenda for today’s meeting, as mailed. Motion carried.

Motion by Geimer, seconded by Kolb to approve the minutes from the June 17, 2010 meeting, as mailed. Motion carried.

Public Comment:

None

Communications:

Response to bid request.

Financial Report:

C. Giese, City Clerk, distributed a Revenue/Expenditure Report, indicating an unexpended balance of $120,440.49 and balance in the Designated-Capital Equipment account of $60,515.69.

Motion by Kolb, seconded by Geimer to receive the financial report, as printed. Motion carried.

Maintenance Report and Payment of Bills:

D. Armstrong presented the monthly maintenance report, list of bills, and expanded on current projects and issues. Motion by Lombard, seconded by Geimer to approve the report and list of bills submitted in the amount of $4,522.55. Motion carried.

Armstrong discussed with Commission members the need to replace outdated Andover Controls A/C controllers in the Administration Building and the conditions leading up to this recommendation. Motion followed by Kolb, seconded by Giese to contact Precision Controls and request a cost estimate for this work. Motion carried.

Dean’s Report:

• Record summer enrollment; predicting the same for fall.
• Staffing issues, due to faculty departures.
• Final reading of the bachelor’s degree program will come before the Board of Regents in August, if approved, likely to be offered in the fall of 2011.
• Discussions on student housing continue to be held with UW senior level administration in Madison. Legislative changes now allow the Ho Chunk nation to comment on their gaming payments and how they are spent; the Nation desires to invest in their local service area, including our local campus. Discussions will continue at the UW System area regarding options with which to move forward.
• Two maintenance workers have retired this month; one position has been filled “in house” while the position held by former employee Robert Griffith is soon to be posted.

Discussion on Parking Lot Improvements:

Chair Wedekind will continue to meet with the Baraboo City Engineer concerning this issue.

Discussion on 2011 Budget Request:

A brief discussion on the 2011 budget request took place. D. Armstrong will have a draft budget for consideration at next month’s regular meeting.

Review and Award Carpeting Proposals:

Armstrong reported approximately an 8,500 square foot area is in need of carpet replacement. Discussion followed with Armstrong noting his intention to prepare an RFP which will include multiple flooring options.

Discussion on Student Housing:

Item covered under Dean’s report.

Consider Proposals for Replacement of Library Air Conditioning Unit:

The following proposal was opened and announced:

Precision Controls (Lenox) $24,617.00

Discussion followed regarding the lone proposal received. Motion was made by Geimer, seconded by Kolb to reject the bid and re-advertise. Motion carried (Giese voted nay). Motion carried.

Motion by Mielke, seconded by Lombard to adjourn and set the next, regular meeting for Thursday, August 19, 2010 at 8:30 A.M. Motion carried and the meeting adjourned at 9:50 A.M.

Respectfully submitted: Beverly J. Mielke, Sauk County Clerk, Secretary