U.W. Baraboo/Sauk County U.W. Campus Commission

campusminutesaugust19_2010.pdf (26 KB)

Members Present: Wedekind, Mielke, Haugen, Geimer, Lombard, Kolb, and Giese

Members Absent:

Others Present: Pleger, Liston, and Armstrong

Chairperson Wedekind called the meeting to order at 8:30 A.M. and compliance with the Open Meeting Law was verified.

Motion by Kolb, seconded by Geimer to approve the agenda for today’s meeting. Motion carried.

Motion by Lombard, seconded by Kolb to approve the minutes from the July 15, 2010 regular meeting (with correction in the spelling of Geimer) and August 9, 2010 special meeting. Motion carried.

Public Comment and Communications:

None

Financial Report:

A revenue/expense report for the period 1/1/2010 to 8/31/2010 was distributed by C. Giese, City Clerk, which indicated an unexpended balance of $116,708.14 and $60,515.69 in the designated capital equipment account.

Maintenance Report, Review and Payment of Bills:

D. Armstrong presented the monthly report and list of bills. Motion by Geimer, seconded by Kolb to approve the list of bills submitted in the amount of $3,273.04, in addition to an advertising invoice in the amount of either $48.00 or $96.00, to be verified by C. Giese. Motion carried. Chairperson Wedekind requested in the future, Commission members be given the opportunity to view original, itemized invoices prior to approval.

Armstrong reported on facilities needs and suggested the Commission rotate the location of future meetings to various rooms on Campus in order to give members the opportunity to personally view areas of concern; Commission members were in agreement.

Dean’s Report:

• Record enrollment this summer; fall looking good. One of the University’s goals is to grow enrollment overall.
• In process of hiring a new Librarian; Buildings and Grounds position has shown to be a lengthy process.
• Parking issues continue to be a concern. Discussion followed on various aspects of student housing. 
• Wisconsin/Scotland Programing taking off. This international study program is a good experience for both students and faculty.
• Student housing discussions continue. Research done concerning Ho-Chunk and tribal entity payments. DOA is very interested in working with tribes on issues of interest in their community. Inquiries have been made on how the Madison campus could assist us in housing operations. Discussion followed on various aspects of student housing. 
• UW Chancellor has agreed to invest in “dual marketing” (billboards) to promote both the UW System and Baraboo-Sauk County Campus.
• Approval of Bachelors’ Degree program awaiting MOA; decision to be made by Nov.
• ACE, a national organization that surveys alumni on education and careers, will be utilized. Half of the cost will be paid by the Madison campus.
• Commission members were invited to attend the “Crank It Up” program ride and brat fry to be held on Campus Sunday, August 22nd.

Discussion on Parking Lot Improvements:

Chairperson Wedekind distributed a preliminary cost estimate and plan, drafted by the Baraboo City Engineer, for improvements to the parking lot. Considerable discussion followed with consensus reached to further review the situation, including possible contact with representatives at the UW System for input and consideration at next month’s meeting. Dean Pleger asked that David Armstrong be included in any future meetings and discussions with the City Engineer regarding this topic.

Discussion on 2011 Budget Request:

D. Armstrong reviewed the initial 2011 budget proposal, including a general overview of facilities needs, with Commission members. Discussion followed, specifically dwelling on landscaping and HVAC upgrade proposals. Members felt the budget needed further review and agreed to address it again at the September meeting; including a photo presentation by Armstrong.

Review and Award Carpeting Proposals:

Armstrong reported he continues to review options and proposals. No action was taken by the Commission.

Discussion on Student Housing:

This item was covered under the Dean’s report.

Motion by Mielke, seconded by Wedekind to set the date for the next meeting on Wednesday, September 22, 2010 at 8:30 A.M.; Armstrong will confirm location, tentatively set for the basement of the Arts Building. Motion carried and the meeting adjourned at 11:00 A.M.

Respectfully submitted: Beverly J. Mielke, County Clerk/Secretary