U.W. Baraboo/Sauk County U.W. Campus Commission

January 13, 2011 UW Campus Minutes (26 KB)

M I N U T E S

Baraboo-Sauk County UW Campus Commission Meeting
Thursday, January 13, 2011; 8:30 A.M.
Baraboo/Sauk County UW Campus Theatre, 1006 Connie Road, Baraboo, WI

Members Present: Wedekind, Mielke, Geimer, Giese, Lombard, Kolb, and Haugen
Members Absent:
Others Present: Pleger, Kohlmeyer, Armstrong, Liston, Chuck Bongard (MSA Professional Services) and Tom Pinion (Baraboo City Engineer)

Chairperson Wedekind called the meeting to order at 8:30 A.M. and compliance with the Open Meeting Law was verified.

Motion by Kolb, seconded by Geimer to approve the agenda for today’s meeting. Motion carried.

Motion by Geimer, seconded by Lombard to approve the minutes of the December 16, 2010 meeting, as mailed. Motion carried.

Public Comment:
None.

Communications:
None.

Financial Report:
A revenue/expense report for the period 1/1/10 to 1/31/10 was distributed by C. Giese, City Clerk, which indicated an unexpended balance of $91,877.53 and $60,515.69 in the designated capital equipment account. Giese noted any remaining budgetary funds, following payment of December bills and 2010 year end close, will transfer into the designated capital equipment account.

Maintenance Report, Review and Payment of Bills:
P. Kohlmeyer presented the monthly maintenance report and reviewed the list of bills with commission members, highlighting: bills associated with 2010 “brown out” will be submitted for possible insurance reimbursement, power outage affecting parking lot lights was investigated and temporarily repaired, remaining issue/s related to parking lot lighting will be addressed during warmer weather. Motion by Lombard, seconded by Kolb to pay the bills submitted in the amount of $4,674.59. Motion carried.





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Consideration of Contract to Prepare RFP for Parking Lot Improvements:
Mr. Chuck Bongard, former Baraboo City Engineer, now with MSA Professional Services, and Tom Pinion, Baraboo City Engineer, explained and discussed with Commission members detailed plans relating to parking lot improvements and relocation of the tennis courts. Motion by Kolb, seconded by Lombard to hire MSA Professional Services, at a cost not to exceed $39,500.00, to prepare an RFP for parking lot improvements and relocation of tennis courts (bid as an alternate). Roll call vote was taken on the motion with the following results: AYE: (7) Wedekind, Giese, Geimer, Mielke, Lombard, Kolb, and Haugen. NAY: (0), ABSENT: (0). Motion carried. MSA agreed to meet early on with Campus athletic and student representatives to gain input and will bring the finalized plan back to commission members for consideration prior to seeking RFP’s.

Discussion followed with a motion by Lombard, seconded by Kolb that the Parking Lot Improvements Subcommittee be authorized to act as the “owner’s representative” and be allowed to approve change orders in an amount not to exceed $5,000.00. on this project. Motion carried.

Dean’s Report:
Dean Pleger reported on the following:
* “Winterim” in progress; four sessions are ongoing.
* Spring semester starting on January 24th; more non-traditional students, including
veterans, are attending.
* Bachelor’s degree proposal moving ahead; a draft MOA is being reviewed.
* A private contractor from Madison has shown interest in pursuing student housing
in this area and will visit our campus in February to assess and discuss the situation.
* Raymond Cross, newly selected Chancellor of UW Colleges & UWEX, has been
invited to visit our campus and hopefully attend a Campus Commission meeting.
* Federal movement on funding to allow high school students to earn college credits
while attending high school; university would deliver introductory courses at the
high school.

Review and Award Carpeting Proposals:
At this point, no proposal was ready for consideration. David Armstrong, Assistant Dean, and Pamela Kohlmeyer, Superintendent of Buildings and Grounds, presented a slide show highlighting areas on campus which were in need of replacement flooring as well as displaying several examples of modern flooring options and design.

Mr. Armstrong requested adding the following as a routing item to all future Campus Commission agendas: Facilities planning report. Commission members were in agreement with this request.

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Baraboo-Sauk County UW Campus Commission Meeting - January 13, 2011 - Page 3


Discussion on Student Housing:
Included in Dean’s report.

Motion by Mielke, seconded by Giese to adjourn and set the next, regular meeting for Thursday, February 17, 2011 at 8:30 A.M. Motion carried and the meeting adjourned at 9:45 A.M.

Respectfully submitted:



Beverly J. Mielke, County Clerk/Secretary

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