U.W. Baraboo/Sauk County Campus Commission - Special Meeting

UW Baraboo/Sauk County Campus Special March 6 2013 meeting minutes (52 KB)

MINUTESUW –Baraboo/Sauk County Campus Commission – Special Meeting
Wednesday, March 6, 2013: 8:00 A.M.
Members Present:  Wedekind, Geimer, Lombard, Giese, Kolb and DeMars
Members Absent:  Von Asten
Others Present:  T. Pleger, D. Armstrong, P. Kohlmeyer, K. Schauf, M. Krueger, T. Liebman, M. Palm and E. Geick 
Chair Wedekind called the meeting to order at 8:00 A.M. and certified compliance with the Open Meetings Law.
MOTION (Kolb /Geimer) to approve the agenda.  Motion carried unanimously.
Report from Ad-Hoc group on goals and objectives for a Residential Hall Facility: K. Schauf and E. Geick jointly reported on the work of the Ad-Hoc group concerning coordination of two simultaneous projects to be undertaken.  Discussion of the different services to be provided by Baker Tilly in updating a market study for the residence hall, and the anticipated timelines of both the science building and residence hall projects.   Baker Tilly will provide an update to a 2006 market study for a cost of approximately $ 5,000 to be completed within 4 weeks.  The commission will be given the opportunity to compare this study with a similar project in Marshfield. 

A report presenting anticipated completion dates for phases for both the science building and the residence hall was distributed to show that both projects can be completed by September 1, 2015 within a consolidated timeline.   Chair Wedekind had concerns with 3 contractors and their subs working on the campus grounds while classes are in session.   K. Schauf explained that the schedule provides for 6 months of flexibility to work out any scheduling deficiencies.

Other concerns raised were identifying a group or individuals to act as the owner’s representative (s) during the project to overseeing construction phases, paying of invoices and issues.   It was recommended that the Ad-Hoc group should continue overseeing the projects and could potentially meet weekly with contractors to review any concerns.     MOTION (Lombard/Kolb) to authorize the Ad-Hoc Group to continue to meeting and proceed with the market study at a cost of $ 5,000.

Consideration of timeline and activities associated with the science building:
K. Schauf previously presented a timeline for this project.  Dean Pleger and D. Armstrong discussed the need for a space study analysis to be completed.   Discussion followed as to the process of locating qualified vendors.   Vendernet website was suggested as a good resource to utilize.  D. Armstrong will contact a minimum of 3 vendors for RFP’s and estimated costs.    Chair Wedekind requested that a group be created for this project and should include:  T. Pinion, T. Stieve, D. Armstrong and P. Wedekind.

In summary:   T. Liebman will research the Lange Center construction project contracts , D. Armstrong will contact vendors for RFP’s to perform a  space study analysis for the science building and Ad-Hoc group will continue with the market study and move forward with the timeline as presented.  

Dean Pleger, additionally wanted to inform the commission that 3 new faculty members are in the process of being hired.   A geologist, botanist and biologist which will be great assets  to the campus academically, but also with assisting in providing input as to the needs of a new science building. 

MOTION (Kolb/Lombard) to adjourn and set the next regular meeting date for March 21, 2013.    Motion carried unanimously and the meeting adjourned.

Respectfully submitted,

Rebecca A. DeMars,       Sauk County Clerk, Secretary
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