U.W. Baraboo/Sauk County Campus Commission

11/17/2011 UW Baraboo/Sauk County Campus Commission minutes (24 KB)

M I N U T E S
Baraboo-Sauk County UW Campus Commission Meeting
Thursday, November 17, 2011; 8:30 A.M.
UW Baraboo/Sauk County Campus in the Executive Dining Room, located off the Joe Wankerl Cafeteria, 1006 Connie Rd., Baraboo, WI
 

Members Present: Wedekind, Geimer, Lombard, Kolb, DeMars, Giese
Members Absent: Haugen
Others Present: Pleger, Armstrong, Kohlmeyer, Liston

Chairperson Wedekind called the meeting to order at 8:30 A.M. and compliance with the Open Meeting Law was verified.

Motion by Lombard, seconded by Kolb to approve the agenda for today’s meeting, as mailed. Motion carried unanimously.

Motion by Geimer, seconded by Kolb to approve the minutes from the October 20, 2011 meeting, as mailed. Motion carried unanimously.

Public Comment:  None

Communications:  None

Financial Report:
Cheryl Giese, City Clerk, distributed a Revenue/Expenditure Report for the period 1/1/2011 to 11/30/2011, indicating an unexpended balance of $ 48,714.52 and Fund balance of $ 41,600.21
and in the Designated-Capital Equipment account an amount of $120,515.69.
Giese prepared a UW Campus Projects report with various project line items categorized in columns as original prices, paid to date, estimated actual costs and balances left to pay. Discussion continued with questions and concerns raised by commission members regarding invoices left to pay. Wedekind reminded commission members that bids and costs are based on normal construction process and issues and problems can occur at anytime causing costs to increase. Dean Pleger requested Giese to contact Kris at MSA to get copies of final invoices for commission to review. Motion by Geimer, seconded by Kolb to receive the financial report, as printed. Motion carried unanimously.

Maintenance Report, review and payment of bills:
Pamela Kohlmeyer presented the monthly maintenance report and reviewed the list of bills with Commission members.
She additionally noted that the brown outs continue to occur more. She will be following up today with Alliant on monitoring the outages. Mayor Liston offered a suggestion to contact Tom Pinion, City of Baraboo Engineer/Director of Public Works for additional assistance.
In checking with our insurance company; we have a $ 1,000 deductable per claim. Each broken window is under that amount so this incident shall be submitted to the District Attorney’s Office for restitution;
and as for the all of the compressor problems and reoccurring bills; she will be filing a claim with our insurance company. Motion by Kolb, seconded by Lombard to receive the report and approve the list of bills submitted in the amount of $ 4,223.15. Motion carried unanimously.

UW Baraboo/Sauk County Campus Commission Meeting – November 17, 2011 Page 2

Discussion on 2012 budget:
This item will be held over until next month for discussion.

Dean’s Report:
* Advisory group meeting with Phil Wedekind and 20 or so members of the foundation. Items discussed were enrollment, programs for the future, facility needs. Plans are to have a draft report to share with the board within the next month.
* Expressed his appreciation for letters that were sent to legislators re: Budget Lapse of 38% of the $170 million assessed again the UW System of which $ 125,000 will affect this UW campus in funding for the period of 2011-2013. This amount is approximately the cost of two full-time faculty staff positions or dollars that could have been used for the theatre. It's our obligation to deliver a high-quality educational experience to our students, but unfair funding cuts make it difficult.
* Science facility and lab is in need of updating. We would like to begin this project with available funding in 2012 for the architectural design plans.
* New Math and Psychology professors have been hired and will start in 2012.
* One of our Biologist professors received a teaching scholarship.
* A list of all needed projects should be started so we can prioritize for next year.

Facilities planning report:
David Armstrong updated members on an available cost match funding program through the Department of Energy These funds must be used only for items that will reduce utility costs; not reduce operating costs. He will try to have a McKinstry representative appear at our next meeting to provide information on efficient energy and conservation projects. David also noted the need for a complete renovation of the science facility. David and Pam will prepare a project list for the commission to review and prioritize the need for each.

Update on Student Housing:
Meetings continue with city and county

Motion by Lombard, seconded by Geimer to adjourn and set the next regular meeting to December 15, 2011 at 8:30 a.m. in the Library. Motion carried unanimously.

Respectfully submitted,
/s/Rebecca A. DeMars, Sauk County Clerk, Secretary
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