UW - Baraboo/Sauk County Campus Commission

April 17, 2014 UW Campus Minutes (209 KB)

Campus Commission                                                                                                            April 17, 2014

Present: Wedekind, Lombard, Geimer, Giese, Kolb, Von Asten and DeMars

Also Present: Armstrong, Pleger, Kohlmeyer, Krueger, Geick, Schauf, Liebman, Stieve, Pinion, Tom Neal and Neal Goodchild

Absent: None.

Chairperson Wedekind called the Meeting of the Campus Commission to order at 8:00 a.m. noting compliance with the Open Meeting Law.

MOTION (Kolb/Geimer) to approve agenda.  Motion carried unanimously.

MOTION (Geimer/Kolb) to approve the minutes of March 20, 2014.  Motion carried unanimously.

Public Comment –  None.

Communications –  None.

Financial Report

The financial report was reviewed indicating revenues of $ 160,064.99 and expenditures of $ 25,495.97 for the period 1/1/14 - 4/30/14.  The fund balance is $26,052.41 for capital improvements and $69,489.43 for unrestricted fund balance.

Maintenance Report and Payment of Bills

The monthly bills were reviewed. Giese had one additional bill to submit for payment to Bray Architects for design services in the amount of $ 68,375.00.  MOTION (Kolb/Geimer) to approve the report and pay invoices in the amount of $ 75,246.10.

Kohlmeyer provided updates on projects needing repairs in the near future.  Price quotes she received for the parking lot striping and crack filling.  A quote to do everything is around $ 23,000.00, and quote for just the crack filling is between $ 7,500.00 – 9,000.00.  Also, she noted that the (A) building has a coil needing replacement.  Replacement of the coil is an option or it could be repaired with soldering which would be less costly. A couple would like to design a kiosk at the beginning of the Ice Age Trail is being designed.  No motions made at this time.

Consideration of upgrades and enhancements to campus electrical

Neal Goodchild, Lead Engineering Technician from Alliant Energy; presented layout for electrical power from Terrytown Road down to the entrance of the UW-Campus, looping around to Residential Hall and then back to Connie Road.  Costs for this upgrade are approximately $90,000.   $ 40,000 to begin and additional costs of

$ 50,000 to connect to residence hall.  Pleger suggest having a meeting with Bluffstone to discuss election costs from them.   Goodchild advised costs for switchgear at entrance of dorm is not in the $ 40,000; however, Alliant will pay for that.  MOTION (Wedekind/Lombard) to allow $ 40,000 to proceed with beginning of electric project for residence hall.  Motion carried unanimously.  Goodchild will coordinate schedule with Armstrong.

Discussion and consideration of funding for campus signage

Two signs at the exits on Hwy 33 & 90-94 providing directions to the UW Campus will soon be erected.  Cost is $ 18,000.  Foundation is funding $3,500; Chamber of Commerce is funding $1,000; City of Baraboo is funding $ 2,500 for a total of $ 7,000.    UW Campus Commission will pay $ 5,000.  UW Campus Commission will need to request from the County in next year’s budget the additional amount of $ 2,500.  University will pay the balance.    DOT owns the sign’s as well as provides maintenance.  MOTION (Geimer/Kolb) to proceed with funding not to exceed $ 18,000.    Motion carried unanimously.

Discussion and consideration of change in the Bylaws for the UW-Baraboo/Sauk County Campus Commission

Liebman distributed a draft copy of the bylaws, highlighting areas of change.   He noted the main change is  adding Administrative Coordinator or County Clerk.   Both Krueger and DeMars presented reasons for the requested changes.  Giese also noted changes to remove the last paragraph under Treasurer.  The committee decided to discuss this further at next month’s meeting.  Liebman advised for members to contact him with any additional changes.

Facilities Planning Report

Armstrong reported on the following:  updates on the outdoor stage construction, clearing and grubbing to be done in May, disk golf course will have some holes relocated allowing for construction; biology students have begun clearing buckthorn; planning for Arbor day – tree planting day; community invitation to be posted; hosting of Sauk County Earth Day next Sunday and he noted that the Student Government Association donated $ 1,500 to help out.

Dean’s Report

Palm will be interviewing final candidates on Friday & Saturday and touring campus.  He invited members to attend and meet finalists.

Briefly reviewed budget reduction costs, which includes tuition freeze again for 2 years which is significant to all universities.  Our campus will absorb most of the reduction in staffing structure.

Flyers will be made for May 2, 2014 announcing Campus Scholarship towards program.

May18, 2014 as Commencement.

Next month is Pleger’s last commission meeting.

MOTION (Kolb/Lombard) to adjourn and set the next regular meeting date for May 15, 2014.  Motion carried unanimously.

Rebecca A DeMars

Sauk County Clerk – Secretary