UW - Baraboo/Sauk County Campus Commission

March 20, 2014 UW Campus Minutes (115 KB)

Campus Commission                                                                                                           March 20, 2014

Present: Wedekind, Lombard, Geimer, Giese, Kolb, Von Asten

Also Present:  Kohlmeyer, Marty Krueger, E Geick, K Schauf, T Liebman, T Stieve, Tom Neal

Absent:  DeMars, Armstrong, Pleger, T Pinion

Chairperson Wedekind called the Meeting of the Campus Commission to order at 8:00 a.m. noting compliance with the Open Meeting Law.

Moved by Kolb, seconded by Geimer and carried unanimously to approve the agenda.

Moved by Kolb, seconded by Lombard and carried unanimously to approve the minutes of February 20 and 27, 2014.

Public Comment – none.

Communications – none.

Financial Report

The financial report was reviewed indicating revenues of $80,064 and expenditures of $17,342 to date. The prior year end report was also provided indicating total revenues of $208,855 and expenditures of $167,656 ending with a positive fund balance addition of $41,200. The fund balance is $26,052 for capital improvements and $69,489 for unrestricted fund balance. Marty Krueger questioned whether the proposed highway sign can be paid from fund balance and Chairperson Wedekind stated that the present fund balance is for maintenance of the facilities.

Maintenance Report and Payment of Bills

The monthly bills were reviewed.  Moved by Kolb, seconded by Lombard and carried unanimously approving the invoices in the amount of $8153.84. Giese reported that two invoices have been received from Bray for January and February, but no amount has been authorized by the building committee and a revised invoice is expected.

Facilities Planning Report

Kathy Schauf discussed the ground breaking ceremony planned as a joint meeting with the City Council and Sauk County Board. Several dates are being proposed but nothing has been finalized yet. A presentation is planned for the A4 Classroom.  This will require a special meeting for the County which can only occur following the successful circulation of a petition signed by 2/3 of the County Board members. The event will be coordinated by the Building Committee.

Dean’s Report

Tom Neal reported in the absence of Dean Pleger that applications for the Dean’s search are due March 28 and the screening advisory committee will narrow the applicants to the top 8 and then again to the top 3 which will conclude their work.  Finalists will be interviewed during the first week of May and a final decision is expected the first week in June. Most likely we will have an interim Dean during the summer months.

Budget reductions due to decrease in State support are still being worked on. Last year’s costs were absorbed by reserves. This Campus’s share of cuts totals around $90,000 out of a budget of $900,000.  Cuts will be in support staff through attrition rather than instruction. Several openings will occur soon in Student Services and the plan is that other personnel will be reassigned.

Tom also discussed the proposed highway sign, estimated at $18,000. The City has been contacted for $2500, the Foundation is considering a contribution, and he has also talked with the County for a contribution.  This is an unbudgeted item and the Dean requests that this be on the next agenda.  Wedekind again stated that our budget is really for maintenance but he would consider a contribution from the Campus if the Commission were so inclined. Krueger suggests paying the cost from the Campus Commission Fund Balance and then including in a future year budget for reimbursement. Krueger supports having the sign but explained that this is an unbudgeted request and neither the County nor City have funds to allocate at this time. It was decided to put the item on the next agenda for discussion.

Moved by Wedekind, seconded by Lombard and carried unanimously that the next meeting will be April 17, 2014 at 8 a.m.

Moved by Geimer, seconded by Kolb and carried unanimously to adjourn.

Cheryl Giese,

City Clerk-Finance Director

City of Baraboo