UW-Baraboo/Sauk County Campus Commission

January 16, 2014 UW Campus Minutes (311 KB)

MINUTES

UW –Baraboo/Sauk County Campus Commission – Executive Dining Room

 Thursday, January 16, 2014: 8:00 A.M.

Members Present:  Wedekind, Kolb, Lombard, Von Asten, Giese, Geimer and DeMars

Members Absent:  

Others Present:     Pleger, Armstrong, Kohlmeyer, Geick, Schauf, Kleczek, Palm, Reitz, Pinion, Stieve, Young and others.

Chair Wedekind called the meeting to order at 8:00 A.M. and certified compliance with the Open Meetings Law.

MOTION (Kolb/Lombard) to approve the agenda.  Motion carried unanimously.

MOTION (Kolb/Lombard) to approve minutes of the regular meeting of December 19, 2013.  Motion carried unanimously.

Public Comment   None

Communications  None

Financial Report

 Giese, distributed the revenue/expenditure report for the period 1/1/13 to 12/31/13  indicating an unexpended balance of  $ 45,695.15,  a Designated-Capital Equipment account balance of $ 26,052.41                                and  $ 29,438.59 in Fund Balance of which we will use for any remaining expenses for 2013.

Maintenance Report, review and payment of bills

 Kohlmeyer, presented the monthly report and distributed the list of bills for review.

 MOTION (Kolb/Lombard) to approve payment of bills in the amount of $9,225.67.  Giese presented an additional invoice dated 12/30/13 in the amount of $ 48,525.00 to Bray Associates Architects, Inc. for 15% project completion of schematic design phase and 100 % land survey completion services.    MOTION (Lombard/Kolb) to approve payment to Bray.  Motion carried unanimously.  Kohlmeyer reported that a coil leak needs repairs in the Umhoefer building in the amount of $ 3,950.00 and the variable frequency drives (VFD) need repairs in the Theatre/Annex buildings.  MOTION (Geimer/Kolb) to approve coil repairs.   Chair Wedekind suggested Kohlmeyer to get three bids for VFD repairs and bring back next month for review. 

Facilities Planning Report

Armstrong presented his report along with Kelly Young’s presentation of the residence hall building design and location.

Appearance by Kelly Young on behalf of Bluffstone, LLC – Update on Residence Hall

Discussion and consideration of building location, approval of the site plan:

Young presented a preliminary site plan.  Discussion followed on alternative locations, ADA requirements and access for emergency vehicles and personnel and other topics.  The group agreed that further work is required to resolve concerns discussed today.  MOTION (Wedekind/Lombard) to forward to a joint meeting of the City Plan Commission and UW-Baraboo/Sauk County Campus Commission for further discussions in order to approve a site plan.  Motion carried unanimously.

Discussion and consideration of building design:

Armstrong and Young presented a basic sketching of a preliminary design.   Discussion on alternative designs, in favor and against the design presented.  MOTION (Kolb/Lombard) to approve a basic linear building with bump outs.   Motion carried unanimously.

Discussion and consideration of façade:

A lengthy discussion regarding color, type of siding, (brick, vinyl, combination of cement board siding and brick), texture appearance and pitch of roof.  MOTION (Kolb/Geimer) to forward this item to the UW-Baraboo/Sauk County Campus Building Committee for further work and bring back to this commission.

Consideration and possible approval of the lease for the Residence Hall

Approval of assignment of lease agreement to the Bank of Wisconsin Dells in the event of default:

Kleczek presented the lease and group discussion followed with Young and Reitz participating.  After review of lease; noted areas of the lease agreement language were identified needing language correction.  Kleczek advised that both the City of Baraboo and Bank of Wisconsin Dells additionally need to approve this lease.

Geimer left at 9:37 a.m.

MOTION (Kolb/Von Asten) to approve lease with changes.  Motion carried unanimously.

Consideration and possible approval of the University’s lease extension to 2092

Schauf presented the resolution identifying projects in construction for a residence hall and science facility, both of which will have life expectancies exceeding the current lease expiration date of 2042.  Both the University Of Wisconsin Board Of Regents, and the City of Baraboo have approved a 50 year extension to June 30, 2092.   MOTION (Kolb/Lombard) to approve resolution and forward to County Board for consideration at the January 21, 2014 meeting.  Motion carried unanimously.

Consideration of a resolution to Amend 56-13 Allowing for an additional 10 year extension on the land lease for the Residence Hall

MOTION (Lombard/Kolb) to approve resolution and forward to County Board for consideration at the January 21, 2014 meeting.

Dean’s Report

Dean Pleger reported that announcement today at noon as to who has been named the interim chancellor of colleges.

Finally after much work, approved signage for the campus will be appropriately placed at Interstate 90/94 – Highway 33 exits; one sign in each direction.  Costs to be approximately $ 17,000 and split by the county, city and university.  Palm suggested asking foundation or additional groups for possible assistance.

Advised he has been offered the president’s position at Lake Superior State University (LSSU) in Sault Ste. Marie, Mich.  He and Teresa will make a public announcement next week.

MOTION (Von Asten/Kolb) to adjourn and set the next regular meeting date for February 20, 2014.    Motion carried unanimously and the meeting adjourned at 10:05 A.M.

Respectfully submitted,

Rebecca A. DeMars,       Sauk County Clerk, Secretary

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