UW - Baraboo/Sauk County Campus Commission

December 19, 2013 UW Campus Minutes (134 KB)

Campus Commission, Theatre                                                                                           December 19, 2013

Present: Wedekind, Lombard, Geimer, Giese, Kolb, Von Asten

Also Present:  Kohlmeyer, Armstrong, Pleger, Marty Krueger, E Geick, T Pinion, K Schauf, T Liebman

Absent:  DeMars

Chairperson Wedekind called the Meeting of the Campus Commission to order at 8:00 a.m. noting compliance with the Open Meeting Law.

Moved by Kolb, seconded by Lombard and carried unanimously to approve the agenda.

Moved by Lombard, seconded by Geimer and carried unanimously to approve the minutes of the previous meeting.

Public Comment – none.

Communications – none.

Financial Report

Due to technical difficulties, a written financial report was not distributed. No action taken.

Maintenance Report and Payment of Bills

The monthly bills were reviewed.  Moved by Lombard, seconded by Geimer and carried unanimously approving the invoices in the amount of $1059.18. Pam Kohlmeyer reported on a quote to install a parking lot light for $345 and a quote for adding electrical strips in the student lounge for $765.  Moved by Kolb, seconded by Geimer and carried unanimously to approve the projects.

Facilities Planning Report

Armstrong reported that:

He will be submitting a 6 yr capital plan to the UW System covering years 2014-2020. He will include the theatre in 2019 in the report.
He has been participating in meetings with schools and local police for emergency planning to discuss emergency dialogue. They have been reviewing how the campus will react in shooting or other major incidents.  The campus does not have the ability to lockdown, but practices run/hide/fight methods.

They utilize a texting method of RAVE to notify students, public and parents of emergency situations.

A safety concern is how to limit open access to the gym and fitness facilities.
The theatre is original construction with l980’s updates and houses art, music and theatre.  The space doubles as a teaching facility and needs to be updated and expanded. Current problems include lighting and electrical issues whereby ¼ of the electrical panel is not functioning. The basement is also configured into smaller rooms and offices which could be remodeled into general purpose classrooms.
The theatre lighting should not wait until the renovation to be addressed. Estimates to replace the theatre lighting and electrical control panel range from $85,000 to $130,000 and the concern is to have the equipment be mobile so it can be re-installed following the renovation. LED equipment is preferred. Armstrong will provide more details at the next meeting concerning pre-planning for architectural changes, movable equipment and wiring replacement.

Dean’s Report

Dean Pleger reported that two professors have been added to the Science program with emphasis in biology, conservation and environmental. Record numbers attended the recent commencement and 70 students walked receiving their degree.

Science Building

Armstrong reported on meetings with Brey Architects to research schematics. Site visits for science buildings to other campuses are being planned with LaCrosse, Eau Claire, Winona State and UM-Minneapolis. A building committee meeting is planned for January 8 and Wedekind called for formulation of decisions concerning space needs and cost, expressing concern for the number of meetings and travel time Brey is experiencing. Tom Pleger and others discussed that stakeholders, faculty and community needs have to be considered during the research process and that this project is progressing as expected.  Schauf suggested questioning Brey to confirm that the project to date is on schedule and within the cost guidelines.

Residence Hall

Todd Liebman reported that the site has been surveyed, and that the lease contract is being reviewed and needs changes. It was noted that the survey needs to be reviewed by the City’s emergency services, and the lease requires approval by the Commission at the next meeting.

Tree Plan

Dave Armstrong reported that the draft under review was modeled after another university’s policy. He worked with Mike Hardy to develop a policy that also has been approved by the Arbor Day Foundation. Pam and Dave reported that the policy generally reflects current practices already being employed and budgetary impact is estimated at 3%. Moved by Geimer, seconded by Kolb and carried unanimously to approve the policy.

Dean’s Report

The Dean reported:

the Board of Regents voted to release 3 acres from the lease with the City/County so that the acreage can be leased to Bluffstone for the residence hall. In a separate action, the Regents extended the University’s lease to 2092 and the extension requires owner approval.
The legislators are reviewing reorganizing or possibly regionalizing certain services or activities.
Spring enrollment is very high compared to prior years.
One faculty has announced retirement at the end of the semester.
A new President will be announced in mid-January for the UW system.
everyone is invited to a holiday party.
He is considered as a finalist at Lake State in their search for a new dean.

Todd Liebman recommended that the City and County consider approving the lease extension along with the lease for the residence hall at their January meetings.

Moved by Wedekind, seconded by Lombard and carried unanimously to adjourn until January 16, 2014 at 8 a.m. in the Executive Dining Room.

Cheryl Giese,

City Clerk-Finance Director

City of Baraboo