U.W. - Baraboo/Sauk County Campus Commission

April 19, 2012 UW Campus Commission (52 KB)

M I N U T E S

UW-Baraboo/Sauk County Campus Commission Meeting
Thursday, April 19, 2012; 8:30 A.M.
U.W.- Baraboo/Sauk County Campus in the Library, 1006 Connie Rd., Baraboo, WI

Members Present: Wedekind, Geimer, Lombard, Kolb, DeMars, Giese
Members Absent: Haugen
Others Present: Armstrong, Kohlmeyer, Pleger, Mayor Palm and Todd Liebman

Chairperson Wedekind called the meeting to order at 8:30 A.M. and compliance with the Open Meeting Law was verified.

MOTION (Kolb/Lombard) to approve the agenda for today’s meeting. Motion carried unanimously.

MOTION (Lombard/Geimer) to approve the minutes from the regular March 15, 2012 meeting. Motion carried unanimously.

Annual Election of Officers:
Election of Officers will be held at May’s commission meeting; per changes in updated by-laws in
June 2010.

Public Comment:
None

Communications:
None

Financial Report:
Cheryl Giese, City Clerk, distributed a Revenue/Expenditure Report for the period 1/1/2011 to 4/30/2011, indicating an unexpended balance of $ 141,480.90 and Fund balance of $ 38,107.25 and in the Designated-Capital Equipment account an amount of $ 5,398.41. MOTION (Lombard/Geimer) to receive the financial report, as presented. Motion carried unanimously.

Maintenance Report, review and payment of bills:
Pamela Kohlmeyer presented the monthly maintenance report and reviewed the list of bills. Updated members as to upcoming grounds and building repair projects (bird holes in buildings, pulling buckthorn, continuing to cut shrubs with blight). She advised Goodwill is involved with a DVR Program providing rehabilitation for adults who are able to assist with projects up to 3 months or longer and paid by Goodwill. MOTION (Geimer/Kolb) to receive the report and approve the list of bills submitted in the amount of $ 3,894.65. Motion carried unanimously.

Discussion and Consideration of Resolution Approving Release of a Request for Proposal/Qualification Soliciting Vendors to Design, Build and Operate a Residence Hall on the University of Wisconsin-Baraboo/Sauk County Campus.
Todd Liebman, Sauk County Corporation Counsel distributed copies and provided information of the basic intention and direction of what this resolution is proposing and required participation of all three as a cooperative partnership. Discussion followed and assurance that all parties involved are in
UW-Baraboo/Sauk County Campus Commission Meeting – April 19, 2012 Page 2

agreement was verified; with additional discussion on RFQ process. Commission members agreed to allow Dean Pleger and Chair Wedekind to meet with City and County as needed in future discussions to keep project moving forward. MOTION (Geimer/Kolb) to approve Resolution Approving Release of a Request for Proposal/Qualification Soliciting Vendors to Design, Build and Operate a Residence Hall on the University of Wisconsin-Baraboo/Sauk County Campus and forward to and forward the resolution to the County Board for consideration at the May 15, 2012 meeting. Motion carried unanimously.

Dean’s Report:
Dean Pleger provided the following information:
Commencement Event is May 19.
Recent high level of visits; Regent Pruitt and Regent Evers and UWM Chancellor Lowell.
UW Baraboo Campus is ranked third in campus growth.
Faculty hiring complete and new executive director, part time (60%) with full fringes.
Research project with DNR re: Salamanders located at Badger Ammunition to study population and abnormally larger size.
Reminder to keep the science facilities as the next major project with planning to begin with the 2013 budget and possibly completed in 2014-2015.

Facilities planning report:
David Armstrong provided updates on the McKinstry geothermal well drilling process. Test sites dug and monitoring to begin early May. Estimated project cost to be $ 1.2 – 1.3 million but reminded members the Dept. of Energy has funding available for geothermal projects. The RFQ for the housing project is in draft form and Todd Liebman has a copy. The carpet in the Administration-classroom building needs to be replaced this summer along with painting, replacing tile in the diversity room so it may be turned into a classroom. Chair Wedekind advised first checking all air/heating units for ventilation and needed functionality.

Tom Kolb left at 9:45 A.M.

Discussion regarding the student government legislative group and their status initiating a project to help raise funds to build a permanent outside stage on campus for both students and communities use. David advised estimated costs of $ 85,000 for construction of stage only. This does not include sound system or overhead structure. Is commission willing to pay for ½ of the costs? Is this commission in favor of pursuing? David will get more exact costs and bring back next month.

Tom Geimer left at 10:00 A.M.

David provided additional information he received from the DOA for options of purchasing the truck from the City of Baraboo fire Department. We do not meet qualifications for another six months before we can add a vehicle to our fleet. Annually in August-September adding vehicles must be approved by both the Governor and DOA. We can take out Liability Ins, but cannot purchase a plate.
Mayor Palm will check with Fire Chief on status of vehicle. Tennis courts should be colorized and sealed screens with logo should be installed within the next month.



UW-Baraboo/Sauk County Campus Commission Meeting – April 19, 2012 Page 3
Dean Pleger requests a suggestion to move his report to the last item on the agenda and possibly move our meeting up earlier to 8:00 A.M. in an attempt to move meeting along and avoid members leaving due to other appointments.

MOTION (Lombard/DeMars) to adjourn and set the next regular meeting to May 17, 2012 at 8:00 a.m. in the Executive Dining Room. Motion carried unanimously.

Respectfully submitted,



Rebecca A. DeMars, Sauk County Clerk, Secretary
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