UW-Baraboo/Sauk County Campus Commission

UWCampusFebruary 21 2013 minutes (45 KB)

M I N U T E S

UW-Baraboo/Sauk County Campus Commission Meeting
Thursday, February 21, 2013;    8:00 A.M.
UW- Baraboo/Sauk County Campus in the Executive Dining Room, 1006 Connie Rd., Baraboo, WI

Members Present:  Wedekind, Geimer, Lombard, Kolb, Von Asten, Giese, DeMars
Members Absent: 
Others Present:  D. Armstrong, P. Kohlmeyer, D. Pleger, T. Liebman, M. Krueger, K. Schauf, M. Palm, T. Pinion and T.  Stieve

Chairperson Wedekind called the meeting to order at 8:00 A.M. and compliance with the Open Meeting Law was verified.

MOTION (Kolb/Geimer) to approve the agenda moving # 10 Consideration of timeline and activities associated with science building after #8 Report from Ad-Hoc group on goals and objectives for a residential hall facility.      Motion carried unanimously.

MOTION (Geimer/Kolb) to approve the minutes from the regular January 17, 2013 meeting.   Motion carried unanimously.

Public Comment:  None.

Communications:  None.

Financial Report:
C. Giese, City Clerk-Finance Director distributed a Revenue/Expenditure Report for the period 1/1/2012 to 12/31/2012, indicating an unexpended balance of  - $6,894.99 , a Designated Capital Equipment account balance of $ 26,052.41 and $38,107.25 in  Fund balance of  which the  $6,894.99 will be expensed  from leaving an estimated Fund balance of  $31,212.26.

Maintenance Report, review and payment of bills:
P. Kohlmeyer, Superintendent of Buildings and Grounds  presented the monthly maintenance report and distributed  the list of bills.  MOTION (Kolb/Lombard) to receive the report and approve the list of bills submitted in the amount of  $9,528.76.   Motion carried unanimously. 

Report from Ad-Hoc group on goals and objectives for a Residential Hall Facility:
K. Schauf  reported the group had met a number of times with vendors to determine why they chose not to respond to the  original RFP searching for feedback when preparing another RFP.  A couple of  specific concerns from the vendors were:  tax exempt status and the numbers of beds vs. cash flow ability. The group is waiting yet for information from requests  to one other vendor.  No decisions have been made until all data has been received, then a timeline can be initiated and presented to the commission.  The group also contacted the foundation who offered the possibility of partnering and ultimately becoming a player in making this new model stronger.  Finally, she noted that good strong statistical data is critical.  The commission should consider a new market analysis or possibly updating a study performed 5-6 years ago by Baker Tilly. 

Consideration of timeline and activities associated with science building:
A special meeting will be held March 6 at 8:00 A.M. providing the Ad-Hoc Group additional time needed to design and present an achievable timeline for the projects.

Discussion and consideration of hiring Baker Tilly as a consultant and to prepare a market analysis for a Residential Hall and other professional services:
MOTION(Kolb/Geimer) to postpone hiring a consultant at this time and add to the agenda for  the special meeting to be held March 6 at 8:00 A.M for further discussion .   Motion carried unanimously.

Facilities Planning Report:
David Armstrong presented the monthly facilities report:
•   Projects are 80 % accomplished, anticipate being finished in March.
•   Fitness facility is finished.   $ 100 cost for approximately $ 1,000 worth of  fitness equipment
•   LED lighting in pathways are on timers with sunrise/sunset
•   Security lighting w/solar batteries were additional  items, not part of the  State energy grant
•   State funding and Federal grants for energy;  1.1 million in infrastructure with a maximum 16 year payback.   Will provide an approximate savings of 25% of $ 250,000
•   Dr.  Noah Anderson, Biology Analyst was introduced.  He provided the background on the Tiger Salamander at Badger and concerns with the destruction of this salamander when  ground work at Badger  begins.  The moving of rocks and soil will bury them.  This salamander has the ability to stay under water (aquatic) for 10-15 years and then change their bodies back to a terrestrial salamander.  Both David and Noah’s request was to select a few and move them to current pond on the campus for further experiments .
Approval from the DNR, Army Corps. Of Engineers, City, County, UW Camus and potentially Fish & Wildlife most likely will be necessary.   Discussion followed by the commission with concerns such as liability, costs for the research.  Final consensus was not to permit the experimentation at this time on the UW Campus.

Dean’s Report:
Dean Pleger updated on the following topics:
Increase in possible fall tuition costs.
• Two faculty searches on going for a geologist and botanist.  
• Update on State Budget –  block grant funding is positive , items in budget are focused on job production
•  71 % of our associate have received bachelorette degree’s
•  $ 25,000 received from an estate planning for scholarships
•  Plans to reconnect with alumni through facebook
•  Retain collaborative relationship with  the new Executive Director of  Madison College, John Alt
• As state support continues to decrease, all campuses are focused on housing, projects to generate revenue and keep campus open.  It’s getting very competitive with services overlapping.
     
MOTION (Kolb/Geimer) to adjourn and set a special meeting for March 6, 2013 at 8:00 A.M. and the next regular meeting for March 21, 2013 at 8:00 A.M.  Motion carried unanimously.

Respectfully submitted,

Rebecca A. DeMars, Sauk County Clerk, Secretary
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