UW Baraboo Sauk County Campus Commission

8/18/2016 Approved Minutes (181 KB)

8/18/2016 Supporting Documents (622 KB)

Members present:       Phil Wedekind, Ed Geick (voting proxy for Cheryl Giese), Tom Geimer, Renae Fry, Scott Von Asten, Tom Kolb

Members Absent:        Cheryl Giese, Doug Ament

Others Present:           Mike Palm, Dundee McNair, Brian Zobel, Steve Schara, Jim Revels, Mike Connor, Todd Liebman, Tom Pinion, Ian Crammond, Marty Krueger

Certification of compliance with the open meeting law.  Motion by Kolb, second by Geimer to adopt the agenda. Motion carried.   

Motion by Kolb, second by Von Asten to approve the minutes of the prior meeting.  Motion carried.

Public Comment  none

Communications  none

AT&T Cell Tower Request

Pinion reported that he contacted MasTec and requested a draft of a possible lease.  MasTec has not yet provided the document.  This matter will be continued to the next regular meeting of the commission.

Facilities and Maintenance Report(s)  

See attached report for a detailed summary.  Of particular note, this is Connor’s last meeting but he hopes to attend the Science Building dedication.  Many key projects were completed in the last few weeks as described on his report, including the library recarpeting, Science Building settings, AC compressor repairs and A Building signage.  The commission members thanked Connor for his service.

Maintenance Sub-committee

General conversations have begun.

Financial Report and Bills 

Geick presented the updated balance sheet (copy attached). Wedekind mentioned that the year to date fund balance included in the comparative balance sheet is now $89,808.69 after the $30,000.00 was used for planned repairs.  Motion by Kolb, second by Von Asten to accept the financial report.  Motion carried. 

Connor detailed the campus bills for the month, totaling $22,086.92.  Geick presented an additional invoice for Auto Owners Insurance in the amount of $3,180.00, for a total of $25,266.92 in bills and invoices for the commission.  Motion by Von Asten, second by Kolb to pay the bills in the amount of $25,266.92.  Motion carried. 

Update on Student Housing  

The housing committee met on August 11, 2016.  The new property manager, Rebecca Thomas, will be starting August 23, 2016.  As per the agreement with Bluffstone, the new property manager will live on site.  Two new RA’s will be hired in the near future.  Four summer tenants were moved out as a result of Master Corp terminating their internships for behavior related reasons.  There are four dorm rooms that remain available for fall students (3 for women and 1 for a man), resulting in a current occupancy rate of 95%.  The villas will need to hire a new repair person.  The subcommittee is reviewing concerns regarding ADA accessibility (not all entrances are ADA accessible).  Smoking this summer was an issue and there is nothing the police can do to enforce a campus no smoking policy.  Liebman indicated that it is possible for the city and county to adopt a joint ordinance prohibiting the use of tobacco products on campus that could be enforced by the police.  Liebman will bring a draft ordinance to the next commission meeting for review by the members.  The new ordinance would need to be approved by the city and county before going into effect.  Work continues regarding the bike racks.

Administration Report/Dean’s Report

McNair presented on behalf of Dean Clark.  The facilities master plan review team will meet on the 1st and 3rd Tuesdays of each month from 12:30 – 2:00 with the first meeting being planned for September 20.  The team will include Dean Clark, McNair, Zobel, the campus librarian, the athletic director, 1 additional faculty member and two representatives from the friends group which have not yet been identified.  Student membership is still to be determined.  Wedekind will represent the City of Baraboo, but Sauk County still needs to designate and appoint its representative.  Von Asten is interested and available to serve as the county’s representative.

Several employees will be leaving the college, including Dr. Lauren Love, Dr. Claude Cailliet, Dr. Tom Neal and CE Director Cindy McVenes.  McNair also thanked Connor for his service.  Connor was hired as an interim superintendent pending a regional restructuring of facilities management responsibilities.  His last day is next week.  The college hired an additional night custodian, Charles Johnson, who will be starting this month.  The college hopes to add additional staff in support of student advising, campus IT and the Campus Administrator’s office if system funding for these positions is approved.

Fall enrollment remains ahead of last year at this time. Faculty and staff return to campus August 29 and the first day of class is September 6.  The dedication of the Science Building is scheduled for September 30, 2016 from 3 pm – 5 pm.

McNair passed around photos of a planned art installation for the Science Building.  $5,750.00 from the former student cooperative was used to pay for the commissioned art.  The art will be installed by campus staff in and around the elevator shaft area of the building. 
 

Next regular meeting date:  September 15, 2016, 8:00 a.m.*

*Doug Ament was unable to attend the meeting because he started a new job at the VA in Middleton.  Ament requested that the commission members consider moving the meeting time to 4:30 to accommodate his work schedule.  There was only limited support for moving the time, so the September meeting will be held at 8:00 am and Fry will contact Ament to see if he could flex his schedule to still attend at 8:00 or some other time earlier in the day or possibly attend via Skype.

Motion by Geimer, second by Kolb to adjourn.  Motion carried.

Respectfully submitted;

Renae L. Fry,

Sauk County Administrative Coordinator