UW Baraboo Sauk County Campus Commission

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Calendar Date:
Thursday, September 17, 2015 - 8:00am

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Meeting Information

  • Agenda
  • Minutes
PDF icon 091715.pdf (140 KB)

REASON FOR MEETING:       REGULAR

 

ORDER OF BUSINESS:

Call to order and certification of compliance with open meeting law.
Approval of agenda.
Approval of minutes of previous meeting.
Public comment.
Communications.
Consideration of science project change orders.
Facilities planning and Maintenance report. 
Financial report and approval of vouchers.
Update and discussion on student housing.
Review and acceptance of property insurance quotes.
Possible action on resolution withdrawing from Local Government Property Insurance Fund.
Dean’s Report.
Set next date and time.
Adjournment.

 

 

COPIES TO:

Committee:  Wedekind   Kolb   Geimer   Lombard   VonAsten   Giese   Interim Administrative Coordinator

 

Others:         Grant   Armstrong  Kohlmeyer   Geick   Palm   Clark   Krueger   White   Koehl

                     Liebman   Beghin   Pinion Stieve Web Liaison   News Media   Bulletin Boards

          

 

DATE NOTICE MAILED:  Wednesday September 9, 2015

NOTICE PREPARED BY:  Office of the Interim Administrative Coordinator

PDF icon ccmins091715_official.pdf (221 KB)

Members present:         Phil Wedekind, Tom Geimer, Cheryl Giese, Andrea Lombard, Tom Kolb, Brentt Michalek, Scott VonAsten,

Members Absent:         None

Others Present:            Dean Tracy White, David Armstrong, Thomas Pinion, Ed Geick, Marty Krueger, Ian Crammond, Jamie Conlin, Kelly Young

 

Certification of compliance with the open meeting law and Approval of Agenda - Motion by Kolb second by Geimer to adopt the agenda.   Motion carried.   

 

Approval of Minute of Previous Meeting  -  Motion by Lombard, second by Kolb to approve the minutes of the prior meeting.  Motion carried.

 

Public Comment  - None

 

Communications  - None

 

Consideration of Science Facility Change Orders.

Pinion identified that there would be a $2,100 change order coming next month in order to move the autoclave - the need was for rewiring as the spec sheet was incorrect.  This will be proposal number 82.

 

Facilities and Maintenance Report(s)  - Armstrong described the problem with the variable frequency drive on the air handling unit and identified it to a little over $3,000, this will be brought to next month’s meeting.  Furniture for the new building scheduled for delivery tomorrow.  Counter tops will be coming shortly.  Also, per the discussions last month they have moved forward with hiring a firm for the landscape plan. 

 

Financial Report and approval of Vouchers -  Giese presented the highlights of the report and a list of bills. Armstrong detailed the campus bills for the month. Motion by Kolb , second by Lombard to pay the bills in the amount of $60,602.37; and current bills for the Science facility to date of $549,650. Motion carried.

 

Update and discussion on Student Housing- Lombard identified that 77 of the 84 beds are filled and that the Volleyball court is being worked on. She then introduced Young and Conlin and they gave a campus housing report for the last month.  Young briefly recapped the summer housing: housing included campus students, science abroad students, and some students that work in the dells which were in need of housing.   There were reported issues of some violations and those students were evicted.  For the summer of 2016 they will be changing the way they will handle student housing.  They will begin to identify the types of students desired and market towards them.  Young suggested continued partnering with the International Crane Foundation to provide course work and housing.   She gave an update on the construction lean issues: this included the recent filing for arbitration with American Arbitration Association, and they expect a decision will take a considerable amount of time. 

 

Review and acceptance of property insurance quotes and

Possible action on resolution withdrawing from Local Government Property Insurance Fund - Giese detailed the 65% increase in insurance premium through the Local Government Property Insurance Fund, which has be undercharging for years.  Following discussion Geimer motioned to withdraw from the Local Government Property Insurance Fund, Kolb seconded. Motion Carried.

 

Geimer then made a motion to approve the lowest bid belonging to MPIC/Auto Owners seconded by Kolb.  Motion Carried. 

 

Dean’s Report  - Tracy White, Dean.  Announced that enrollment is 5% down but it seems to be the trend for all universities statewide.  The university system is looking into attracting more nontraditional students to the campuses over the next few years.   This fall enrollment count is 535.   They are excited about the new 4 year program and will likely see a continuance of the program.  They are set to have a formal signing with Madison College for associate’s degree continuing students.  She also asked that the Commission look forward attending the grand opening of the science building in October, a likely date appears to be the 22nd.  Of final note, it is anticipated that the regional dean and associate deans will be appointed and announced by the end of October. 

 

Set next date and time - October 15, 2015, 8:00 a.m. 

 

At 9:05 a motion was made by Wedekind, second by Kolb to adjourn.  Motion carried.

 

Respectfully submitted;

 

Brentt P. Michalek

Interim Administrative Coordinator