The Management Group (TMG) Ad-Hoc Committee

08/30/11 Minutes (44 KB)

MEMBERS PRESENT: M. Krueger, A. Carlson, H. Netzinger, S. Alexander, S. Bach, J. Stoeckmann, T. Bychinski

OTHERS PRESENT: T. Vandre, J. Fordham, K. Schauf, M. Posewitz, C. Bodendein, P. Rego, L. Haugen, T. Liebman, C. Warwick, B. Orth, T, Tycyznski, K. Gochanour, M. Lohr, P. Murray, J. Smidl, D. Stehling, B. Stehling, J Schyvinck

ORDER OF BUSINESS.
The meeting was called to order by S. Alexander at 4:30 P.M. and was certified to be in compliance with the Open Meetings Law.

AGENDA.
Motion by J. Stoeckmann, second by T. Bychinski, to adopt the agenda. Motion carried.

MINUTES.
Motion by S. Bach, second by A. Carlson, to approve the August 19, 2011, minutes of the regular business meeting minutes meeting as sent. Motion carried.

J. Stoeckmann requested the minutes be amended to reflect continued programs may not be able to expand due to budget constraints and other programs can be improved upon.

PUBLIC COMMENT.
None

COMMUNICATIONS.
The Corporation Counsel presented information regarding legal issues with the committee structure and provided additional documentation.

CONSIDERATION OF POLICY ALTERNATIVES GRID.
K. Schauf presented information regarding policy alternatives grid:

Option One: Shared Leadership Model
    • Maintains functional group; identifies a facilitator from within to guide the Group’s work;

Option Two: Merger
    • Organizational consolidation of one or more agencies with HHSD; merger of two or more departments within a broader department.
    • Includes governance structure changes.

Option Three: Division Structure
    • Maintains separate departments within division and division leader.
    • Includes governance structure to mirror division.

Option Four: Governance Structure
    • No immediate change in departmental structure.
    • Would have oversight of the existing health and human service related departments.

Option Five: Umbrella advisory committee
    • (i.e.: Continuum of Care) to work and meet with Boards and Oversight Committees.
    • Responsible for broad vision, planning, over-arching policies.
    • Cross-pollination of ideas and policy making to leverage county resources.
    • Would not have authority other than advisory; cannot legally dilute statutory board’s authority.
    • Membership made up of chairs of oversight committees and boards.

Option Six: Hybrid
    • Combination of prior options that empowers functional group processes, and has a board structure to mirror functional group work.
    • Possible establishment of a facilitator of the current functional group members.
    • 25% of time of a current Dept Head and include duties in the job description
    • Explore a model for governance which will legally incorporate statutory boards and commissions.

Discussion ensued.

NEXT STEPS/DISCUSSION ITEMS.
K. Schauf distributed information from last functional group meeting. The Corporation Counsel was directed to draft a legally sufficient combined board structure for health and human service functions for discussion purposes with oversight committees. It was requested that each of the committee members go back to the oversight bodies represented as stakeholders on the ad hoc committee and obtain input regarding a combined governance structure and an operational functional group.

Motion by M. Krueger, second by H. Netzinger, to adjourn until September 27, 2011, at 4:30 p.m. for next business meeting. Motion carried.

MEETING ADJOURNED AT 6:35 P.M.

Respectfully submitted,

Signed by: Judith Stoeckmann, Secretary