Planning, Zoning and Land Records Committee

Minutes (92 KB)

Sauk County Planning, Zoning and Land Records Committee Meeting
February 22, 2011

Committee Members Present: Ashford, Gaalswyk, Halfen, Nobs

Committee Members Absent: Lehman

Others Present: Mark Steward, Gina Templin, Brian Simmert, Pat Dederich, Kelly Felton, Brent Bailey, Sharon Terry, Randy Puttkamer, Steve Cahoon, Wayne Johansen.

In the absence of Chairman Lehman, Vice Chair Ashford called the meeting to order and compliance with the open meeting law was certified.

Ashford stated that the Administrative Coordinator advised her that item 9b will not be discussed as her office is not prepared to have the committee discuss that item. Motion by Gaalswyk, seconded by Nobs to adopt the agenda as amended. Motion carried 4-0.

Motion by Halfen, seconded by Gaalswyk to approve the minutes of the February 10, 2010 meeting. Motion carried 4-0.

Public Comment: Sharon Terry, appearing to express concerns with Petition 1-2011, read a statement she prepared. Her main concern is for the siting of quarries, and the notification process.

Wayne Johansen, appearing to express concern on the setbacks proposed in the ordinance and the notification process.

Terry asked about why only addressing parts rather than the full ordinance at this time. Simmert spoke of the conversion fee and the impacts, which is why certain things are addressed now.

Randy Puttkamer spoke of the conversation fee and not eliminating that financial structure, as that is what is the funding behind the farmland preservation program.

Bob Jewell, The Kramer Co, asked for the decision to be postponed because the State is looking at the conversion fees and it’s possible that it may be eliminated.

Communications:

Steward read a communication sent to the Wisconsin County Code Administrators, forwarded to him as the President of WCCA, regarding the zoning process for adult entertainment businesses.

Department Report:

Register of Deeds: - Bailey appeared and provided a monthly departmental report and noted the output measures and comparison between this year and last year, and the increase in fees and documents to be recorded.

Halfen asked about the redaction only applying to items within the Register of Deeds. Bailey stated it doesn’t affect the public viewing stations in the office, but the records provided over the internet. He also spoke of the sunset date and the non-existence of needing the social security numbers.

Halfen spoke of the county obtaining social security numbers in other departments, such as job applications and asked how to address those. Bailey stated he is working with Steve Pate on hopefully identifying software that will address this.

Bailey then presented vouchers in the amount of $4,357.00. Motion by Halfen, seconded by Gaalswyk to approve the vouchers in the amount submitted. Motion carried 4-0.

Departmental Report:

Surveyor:

Pat Dederich appeared and spoke of a consultant providing horizontal information on high precision coordinates and recent reports between the DOT’s network and the county’s information provided by this consultant. He stated Surveyors have requested that he go out and verify the coordinates from these specific stations.

Halfen asked about the contract and meeting the standards, even with those errors. Dederich stated he can’t state if it meets. Halfen asked Dederich to go back to the engineering firm and ask for their accuracy report. Dederich stated he could, but doesn’t feel that will provide any information. Halfen spoke of the need to recognize that older information may not be as accurate as new information due to technology. Dederich continued to explain the issues in the difference and stated he will have to do field work to check. Halfen asked the difference between the 2 surveys. Dederich stated 1400th of a foot. Halfen questions that this being an isolated incident that it could be the work of the surveyor.

Gaalswyk asked if the checking and verifying this information is his current responsibilities. Dederich stated they are. Gaalswyk verified that there would be no request for additional payment of doing these checks. Dederich stated he will not be requesting additional funds over and above his current salary.

He presented vouchers in the amount of $700.00, bounty payment for a section corner to Grothman & Associates. Motion by Nobs, seconded by Halfen, to approve the vouchers as presented. Motion carried 4-0.

Departmental Report:

Land Information/GIS:

Kelly Felton appeared and provided the departmental report and spoke of testing of the GIS site and the upcoming redistricting to be done in April and the state software to be used for that. She stated many of the other projects have not changed.

Halfen asked about the WLIA conference and a report on that. Felton stated the conference was good, the turnout was low, but good information on new technology.

Felton then provided vouchers in the amount of $5,089.50 for 2010 and $14,634.11 for vouchers in 2011. Halfen asked that they be moved on separately.

Motion by Gaalswyk, seconded by Nobs, to approve the voucher for $5,089.50. Motion carried 3-0 with Halfen abstaining.

Motion by Halfen, seconded by Nobs, to approve the voucher for $14,634.11. Motion carried 4-0.

Departmental Report:

Planning and Zoning:

Nobs asked about the Cell Tower on Lehman Road, owned by Carl Savage. Steward updated the committee on the process taken. He also spoke of the notification and distance away from the proposed site, as well as the issue being addressed at the Town level, which was approved there as well. He did speak of DOT and FAA requesting additional lighting.

Discussion and possible action on Petition 1-2011. Simmert appeared and spoke of the two issues, one being the rezoning issue and the short term mining issue in the ordinance change petition.

Ashford asked for clarification on language that still remains the same, such as the definition of non metallic mining. Simmert stated we currently don’t have a definition and need one.

Ashford then asked about page 15, section j, addressing short term mineral extraction. Simmert explained that that will remain as that only addresses short term mining.

Ashford then asked about page 23, item 15 and if that was new. Simmert stated that is being added to Exclusive Ag to address short term mineral extraction and redirected to page 24. Ashford confirmed that it has to deal with the 1 acre or less issue. Simmert confirmed that was correct and explained the change.

Ashford then reviewed pages 32, 35 and 36, referring to the RC-35 and RC-5 Districts. Simmert confirmed that these also address the short term mining and the 1 acre provision. He also stated the information on page 36 is being considered to be struck from the ordinance changes.

Ashford asked for confirmation on the language being struck. Simmert explained that the language that would be removed addresses the rezoning and conversion fees, and the language kept would be addressing the short term mining and the 1 acre provision.

Ashford confirmed that a rezoning would still need to take place and conversion fees paid under the revision made to the ordinance that they are reviewing today. Simmert stated that is correct.

Gaalswyk asked to see in writing what would be the actual language, as possibly helping him understand.

Ashford spoke of her being uncomfortable with removing the rezoning portion of the ordinance.

Motion by Ashford, seconded by Halfen, approve the change that addresses the short term mining issue and the 1 acre provision, leaving the rest of the ordinance as it is currently written and not recognize the proposed changes to the remaining part of the Petition. Motion carried 4-0.

Ashford spoke of 9b being removed from the agenda. Halfen asked who removed it. Ashford stated she was asked by the Administrative Coordinator to remove from the agenda due to not being ready for the any discussions and asked that the committee follow her process.

Next meeting is scheduled for March 10, 2011. Simmert spoke of the March 3rd committee meeting @ 7:00 p.m. in Plain.

Halfen asked for the merger discussion to be put on the March 10, 2011 committee meeting. The committee agreed it needs to be discussed.

Motion by Halfen, seconded by Gaalswyk to adjourn.

Respectfully submitted,


Joel Gaalswyk, Secretary