Property & Insurance Committee Meeting

Calendar Date:

Tuesday, January 7, 2014 - 3:30pm to 4:30pm

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Meeting Information

Agenda
Minutes

01-07-2014_agenda.pdf (39 KB)

SAUK COUNTY BOARD OF SUPERVISORS

MEETING NOTICE/AGENDA

COMMITTEE: PROPERTY & INSURANCE COMMITTEE

DATE: Tuesday, January 07, 2013

TIME: 3:30 p.m.

PLACE: EMBS Meeting Room C128, 510 Broadway, Courthouse, Baraboo, Wisconsin

REASON FOR MEETING: Regular Special

SUBJECTS FOR DISCUSSION:

1. Call to Order and Certify Compliance with Open Meeting Law

2. Adopt agenda

3. Adopt draft minutes of December 03, 2013 meeting.

4. Public Comment

5. Communications

6. Business items

a. Elect Committee Vice Chairperson.

b. Treasurer’s Report -- monthly report

i. Appearance by Town of Franklin Officials to present information regarding the Tax Deeded Property

located in the Town of Franklin (Parcel #014-0207-00000)

ii. Discussion of Tax Deeded Property located in the Town of Franklin (Parcel #014-0207-00000).

iii. Possible closed session pursuant to Wis. Stat. s. 19.85(1)(e) deliberating or negotiating the purchasing of

competitive or bargaining reasons required a closed session. Discussion of the Tax Deeded Property

located in the Town of Franklin (Parcel #014-0207-00000).

iv. Reconvene in open session immediately following the closed session

v. Possible action on disposition of the Tax Deeded Property located in the Town of Franklin

(Parcel #014-0207-00000).

7. Departmental Updates - Risk Management (Carl Gruber)

a. Monthly Report

b. Review and Approval of Deductibles

Departmental Updates - Buildings, Communications/Towers & Landfill (Tim Stieve)

a. Monthly Report

b. Review and Approval of Vouchers

c. Update on Facility Energy Assessment.

d. Discussion and consideration of renewal of Lease with DNR Forester. Possible approval of resolution.

8. Public Comment

9. Next Meeting:

10. Adjourn

COPIES TO:

Hartje Miller Johnson Von Asten Stieve Gruber Schauf

Web Liaison Co Clerk News Media Geoghegan Liebman Krueger

DATE NOTICE MAILED: December 31th, 2013

PREPARED BY: Emergency Management, Buildings & Safety Department

NOTE: Any person who has a qualifying disability that requires the meeting or materials at the meeting to be in an

accessible location or format should contact Sauk County at (608) 355-3269, or TTY at (608) 355-3490, between the

hours of 8:00 A.M. and 4:30 P.M., Monday through Friday, exclusive of legal holidays, at least 48 hours in advance of

the meeting so that reasonable arrangements can be made to accommodate each request.

01-07-2014_approved_minutes.pdf (28 KB)

SAUK COUNTY BOARD OF SUPERVISORS

PROPERTY AND INSURANCE COMMITTEE MEETING

January 07, 2014

Approved Minutes

Members Present: Virgil Hartje, John Miller, Scott VonAsten, George Johnson

Others Present: Timothy Stieve, Kathy Schauf, Marty Krueger, Todd Liebman, Elizabeth Geoghegan, Brian Simmert, Tom Kriegl, Julie Hyser, Tammy Alt, Joe Prem, Rick Voight

1. Meeting called to order by Von Asten at 3:30 p.m. Compliance with Open Meeting Law was met.

2. Adopt Agenda: Motion by Johnson, 2nd by Miller to adopt Agenda. Motion Carried.

3. Adopt draft minutes of December 03, 2013 Meeting. Motion by Hartje, 2nd by Johnson to adopt Meeting Minutes. Motion Carried

4. Public comment: None.

5. Communications: None

6. Business Items:

a. Elect Committee Vice Chairperson. Hartje nominated Miller to be Vice Chair, 2nd by Johnson. Motion Krueger, 2nd by Johnson that nominations be closed and a unanimous ballot be cast for John Miller to be Vice Chair. Motion Carried.

Treasurer’s Report –

b. i. Appearance by Town of Franklin Officials to present information regarding the Tax Deeded Property located in the Town of Franklin (Parcel #014-0207-00000). – Town of Franklin was represented by Joe Prem, Tammy Alt and RickVoight. The Town of Franklin is interested in14 acres of tax deeded property in the Town of Franklin. Several committee members discussed concerns with the Town of Franklin receiving the full 14 acres and possibly making a profit by selling off a portion of the acreage they don’t need in the future.

Todd Liebman offered suggestions to consider that may resolve concerns by both the Township and the Committee. Discussion was had over 2 options; (1) the Town of Franklin will only receive the acreage they need for their intent and purpose of getting the land; (2) The town of Franklin receive the full 14 acres with the agreement that if any of the acreage is sold in the future the Town will share the profits with the County. Motion by Miller, 2nd by Johnson that the Town of Franklin come to the February 04, 2014 meeting with a decision as to which of the 2 options they will agree to. Yay: Johnson, Miller, Hartje, Von Asten. Nay: Krueger. Motion Carried.

7. Departmental Updates - Risk Management – Carl Gruber

a. Monthly Report – Carl review his monthly report. Motion by Hartje, 2nd by Johnson to approve the

report. Motion Carried.

b. Review and Approval of Deductibles. None.

Departmental Updates – Tim Stieve

a. Monthly Report – Tim reviewed his monthly report.

b. Review and Approval vouchers. Motion by Miller, 2nd by Johnson to approve the vouchers. Motion

Carried.

c. Update on facility Energy Assessment. Tim noted they have started work on the report provided by Mark

Hanson. Light meters have been purchased, starting to look at the locations suggested by Hanson to do

some testing. Tim also checking on getting a couple LEC lights to test.

d. Discussion regarding resolution approving continue lease of facility space in the West Square to the DNR

Forester. Motion by Hartje, 2nd by Miller to approve the Resolution / Lease. Motion Carried.

8. Public Comment. None.

9. Next Meeting date: February 04, 2014 at 3:30 pm

10. Adjourn: Motion by Miller, 2nd by Johnson to adjourn. Motion Carried.

Respectfully submitted by:

Virgil Hartje, Secretary (Prepared by: Timothy R. Stieve)