Property & Insurance Committee

  • Printer-friendly version
Calendar Date:
Tuesday, June 4, 2013 - 3:30pm to 4:30pm

Add to your calendar:  

Back to calendar

Meeting Information

  • Agenda
  • Minutes
PDF icon 06-04-2013_agenda.pdf (47 KB)

COMMITTEE:  PROPERTY & INSURANCE COMMITTEE
DATE:   Tuesday, June 4, 2013
TIME:   3:30 p.m.
PLACE:   EMBS Meeting Room C128, 510 Broadway, Courthouse, Baraboo, Wisconsin
 
REASON FOR MEETING:   Regular  Special 

SUBJECTS FOR DISCUSSION:
1. Call to Order and Certify Compliance with Open Meeting Law
2. Adopt agenda
3. Adopt draft minutes of May 07 and May 20, 2013 meetings.
4. Public Comment
5. Communications
a. Request from Downtown Baraboo Inc. to use the grass area on Baraboo Sunday Markets, between May 26 and October 20, 2013.

6. Business items
a. Treasurer’s Report -- monthly report
  i. Resolution Authorizing Issuance of quit claim Deed to Certain Lands in the Town of Woodland
  to Eric Koebele and Stephanie Koebele.
  ii. Possible closed session pursuant to Wis. Stat. s. 19.85(1)(e) deliberating or negotiating the purchasing of
  public properties, the investing of public funds, or conducting other specific public business, when ever
  competitive or bargaining reasons require a close session.  Discussion of the Ringling Manor property.
b. Reconvene in open session immediately following the closed session. 
c. Discussion of Building Security issues
d. Select member of Property & Insurance committee to serve on the Capital Improvement Team
 
7. Departmental Updates - Risk Management (Carl Gruber)
a. Monthly Report
b. Review and Approval of Deductibles

Departmental Updates - Buildings, Communications/Towers & Landfill (Tim Stieve)
a. Monthly Report
b. Review and discuss program review form for 2014 Budget.
c. Review and Approval of Vouchers

8. Next Meeting:
9.  Adjourn
 

PDF icon 06-04-2013_approved_minutes.pdf (30 KB)

SAUK COUNTY BOARD OF SUPERVISORS
PROPERTY AND INSURANCE COMMITTEE MEETING
June 04, 2013
         Approved Minutes

Members Present:  Virgil Hartje, David Riek, John Miller, Scott VonAsten, George Johnson
Others Present:  Timothy Stieve, Carl Gruber, Kathy Schauf, Elizabeth Geoghegan

1. Meeting called to order by Riek at 3:30 p.m. Compliance with Open Meeting Law was met.
2.  Adopt Agenda:  Motion by Hartje, 2nd by Von Asten to adopt Agenda.  Discussion followed regarding concerns about having the closed session on the agenda.  Motion Carried.  Miller voting no.
3. Adopt draft minutes of May 07 and May 20, 2013 meetings.  Motion by Miller, 2nd by Von Asten to adopt the minutes. Carried
4. Public comment: None
5.   Communications:
a.  Request from Downtown Baraboo Inc. to use the grass area on Baraboo Sunday Markets, between May 26 and October 20, 2013.  Motion by Johnson, 2nd by Miller to approve the request. Carried.
    6. Business Items:
a. Treasurer’s Report – Monthly Report
i. Liz handed out a Resolution Authorizing Issuance of Quit Claim Deed to Certain Lands in the Town of
Woodland to Eric Koebele and Stephanie Koebele. Motion by Johnson, 2nd by Von Asten to approve the resolution.  Carried.
ii.  Possible closed session pursuant to Wis. Stat. s. 19.85(1)(e) deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specific public business, when ever
competitive or bargaining reasons require a close session.  Discussion of the Ringling Manor property.  There was no motion to go to a closed session so an open discussion followed on the Ringling Manor Property.  Tour by committee on May 20th was discussed along with potential reuses.  It was decided that Kathy Schauf should speak with the City Administrator, Ed Geick, and have him present for further discussion at the July Property & Insurance Committee meeting.
          c. Discussion of building security issues. Tim reported that Kathy Schauf selected some Department Heads
  to participate in a discussion regarding building security prior to a survey being sent.  That group just met
  at the end of May.  Survey will follow.
d.   Scott Von Asten was selected by the Committee to serve on the Capital Improvement Team.
  7. Departmental Updates - Risk Management (Carl Gruber)
a. Monthly Report – Carl reviewed his monthly report. Motion by Johnson, 2nd by Hartje to approve the monthly report. Carried.
b. No deductibles
Departmental Updates – Tim Stieve
a. Monthly Report – Tim reviewed his monthly report.  Lawn treatment options were reviewed, Committee approved moving forward with the organic solution at a cost of $2,950 versus previously spraying a fertilizing at a cost of $360.  Committee approved Space Lease application.
b. Tim reviewed the 2013 Budget Program review form with the Committee to seek input for any potential adjustments for the 2014 budget.  No specific changes were noted.
c. Review and Approval of vouchers.  Motion by Johnson, 2nd by Hartje to approve the vouchers.  Motion Carried.

8. Next meeting date:  Regular meeting is set for July 08, 2013 at 3:30 p.m.
9.  Adjourn:  Motion by Von Asten, 2nd by Miller to adjourn. Motion Carried.