Property & Insurance Committee

P & I - Minutes - 10 May 2010 (10 KB)

Members Present: Virgil Hartje, Charlie Montgomery, Lowell Haugen, Shawn Posewitz

Members Absent: Al Dippel

Others Present: Timothy Stieve, Alene Kleczek, Liz Geoghegan, Sally Webber, David Webber, Mike Robinson Sr., Allan Yanke, Justin Vondra, Tim Damos, Marty Krueger, Bill McClary, Dana Sechler, Kathy Schauf, Carl Gruber

1. Meeting called to order by Hartje at 8:00 a.m. Compliance with Open Meeting Law was met.
2. Adopt Agenda: Motion by Haugen, second by Posewitz to approve agenda. Carried.
3. Election of Committee Chair, Vice Chair and Secretary. Motion by Montgomery, second by Posewitz to nominate Virgil Hartje to Chair Person. There were no other nominations, a unanimous Vote was cast to elect Hartje Chair. Motion by Montgomery, second by Hartje to nominate Shawn Posewitz to Vice Chair Person. There were no other nominations. A unanimous vote was cast to elect Posewitz Vice Chair Person. Motion by Posewitz, second by Haugen to nominate Al Dippel to Secretary. There were no other nominations, a unanimous vote was cast to elect Dippel Secretary. 
4. Adopt draft minutes of April 12th, 2010: Motion by Posewitz, second by Montgomery to approve minutes. Carried.
5. Public comment: None
6. Communications:
   1. Request to use the Courthouse Square to gather for a benefit run/walk in honor of Lenore Schueman. Motion by Montgomery, second by Posewitz to approve. Carried.
   2. Request to use the Courthouse Lawn and Restrooms for "Concerts on the Square" from 6:00 p.m. to 9:00 p.m. June 10, 2010, through August 26, 2010. Motion by Posewitz, second by Haugen to approve the request. Carried.
7. Business Items:
   1. Liz Geohagen presented a Resolution to accept Bids on Tax-Delinquent Real Estate Acquired by Sauk County. Motion by Haugen, second by Posewitz to approve the resolution. Carried.
   2. Alene reported on the Administrators House. There was an issue with the size of the lot not being at least one (1) acre net. The lot size is .98 acre net. This once again has delayed the closing. Motion was made by Posewitz, second by Montgomery that the closing be completed by the end of the business day on May 21, 2010. If the closing is not completed by then, the bid will be rejected and the house will go back out for bid and the property be re-surveyed, if necessary, to meet a 1 acre net lot. Carried.
   3. Tim Stieve reported that bids had been received for the HCC Building Removal. Copies of the four bids were given to each member for review along with a bid tally sheet. Tim noted that the lowest bid total, Robinson Brothers Environmental, on the bid tally sheet contained only a Budget number for the removal of the asbestos. Tim noted that the low firm bid was presented by Dirty Ducts Cleaning. Tim noted that the Request for Proposal specified that bidders provide a firm bid price. Tim recommended accepting the low firm price of $582,845.00 from Dirty Ducts Cleaning. A resolution was presented for approval. Representatives from both Robinson Brothers and Dirty Ducts were present and were allowed to comment. Motion by Posewitz, second by Montgomery to approve resolution accepting the bid from Dirty Ducts Cleaning in the amount of $582,845.00 to complete the building removal at the Health Care Center Property. Carried.
   4. Tim Stieve and Alene Kleczek reviewed Ordinance repealing and recreating Chapter 32 of the Sauk County Code of Ordinances, Emergency Telephone Ordinance. Motion by Posewitz, second by Haugen to approve Ordinance. Carried. 
   5. Tim Stieve and Kathy Schauf discussed the study of all county owned properties, similar to what is happening with the HCC property. There will be more information to follow at upcoming meetings.
   6. Tim advised he had been contacted by Commercial Property Associates Inc. They were interested in possibly purchasing some property owned by Sauk County in West Baraboo next to the Emergency Management, Buildings & Safety Garage. Tim noted the contact person was advised of the meeting but there had been no further calls or contact from them.
   7. Dana Sechler the Baraboo EMS Director was present to advise that the Baraboo Area Ambulance District would be interested in purchasing some property at the old Health Care Center or potentially at other County owned sites to better locate equipment for the various transports that they do for other hospitals.
8. Departmental Updates - Risk Management
   1. Carl Gruber provided the monthly report for Risk Management/Safety.
   2. Carl reviewed the deductibles for the month. Motion by Posewitz, second by Montgomery to approve deductibles. Carried.
   Departmental Updates - Buildings, Communications, Towers & Landfill
   1. Tim Stieve provided the monthly report for Buildings, Communications, Towers & Landfill.
   2. Tim reviewed vouchers. Motion by Montgomery, second by Haugen to approve vouchers. Carried.
   3. Tim noted that there has been nothing further on the Bug Tussel Tower at the Landfill.
   4. Tim noted the engineering on the Courthouse Tower is still in progress and is expected to be completed by the middle of this week.
9. Next Meeting date: Regular meeting was set for June 07, 2010, at 8:00 a.m.
10. Adjourn: Motion by Montgomery, second by Haugen to adjourn. Carried.

Respectfully submitted by:  Al Dippel, Secretary

Prepared by: Timothy R. Stieve