Property & Insurance Committee

Calendar Date:

Monday, June 6, 2011 - 8:00am to 10:00am

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Meeting Information

Agenda
Minutes

6-6-2011_agenda.pdf (62 KB)

Amended (62 KB)

*AMENDED*
REASON FOR MEETING: Regular

SUBJECTS FOR DISCUSSION:
1. Call to Order and Certify Compliance with Open Meeting Law
2. Adopt agenda
3. Adopt draft minutes of May 9th, 2011 meeting
4. Public Comment
5. Communications

a. Request for use of the Courthouse Square for Concerts on the Square from June 9th through August 25th, 2011 from 7:00 p.m. to 9:00 p.m. and use of Broadway Entrance Restrooms from 6:00 p.m. to 9:30 p.m.

6. Business items

a. Treasurer's Report -- monthly report.
b. Update on the demolition of old HCC
c. Selection of delegate from the Property & Insurance Committee to the Capital Improvements Team.
d. * Discussion of possible leasing of office space to Sauk County Development Corporation.

7. Departmental Updates - Risk Management (Carl Gruber)

a. Monthly Report
b. Review and Approval of Deductibles

Departmental Updates - Buildings, Communications/Towers & Landfill (Tim Stieve)

a. Monthly Report
b. Review and Approval of Vouchers
c. Discussion and consideration of strategic planning for 2012 budget compilation.

i. Programs, mandates and priorities.
ii. Departmental goals and objectives.

8. Tour Old HCC Property & Landfill Property.
9. Next Meeting
10. Adjourn

Unapproved

06-06-2011_approved_minutes.pdf (21 KB)

SAUK COUNTY BOARD OF SUPERVISORS
PROPERTY AND INSURANCE COMMITTEE MEETING
June 06, 2011
APPROVED

Members Present: Virgil Hartje, Al Dippel, Lowell Haugen
Absent/Excused: George Johnson, David Riek
Others Present: Timothy Stieve, Carl Gruber, Bob Fleming, Don Fleming

1. Meeting called to order by Hartje at 8:07 a.m. Compliance with Open Meeting Law was met.
2. Adopt Agenda: Motion by Dippel, 2nd by Haugen to approve agenda. Carried.
3. Adopt draft minutes of May 09, 2011: Motion by Hartje, 2nd by Dippel to approve
minutes. Carried.
4. Public comment: Don Fleming provided information on his request for having an ATV Trail going
across the county property at the Hillpoint Tower Site. Tim will check into what we may be able to
do for an agreement and have it as an agenda item for the next meeting.
5. Communications: Request for use of the Courthouse Square for Concerts on the Square from
June 09, 2011 through August 25, 2011 from 7:00 p.m. to 9:00 p.m. and use of Broadway entrance restrooms from 6:00 p.m. to 9:30 p.m.. Motion by Dippel, 2nd by Hartje to approve. Carried
6. Business Items:
a. Treasurers report - No Report.
b. Tim discussed the HCC Demo project. As it stands now the work is to be completed by
June 30, 201l; there is still an issue with the subcontractor not paying vendors he used.
c. Tim advised that the Sauk County Development Corporation and the Department of Workforce
Development are potentially looking for space within the County facility. Committee was fine
looking at accommodating this request and advised to have Tim work with County Board Chair
Administrative Coordinator regarding this.
7. Departmental Updates - Risk Management (Carl Gruber).
a. Carl provided the monthly report for Risk Management. Carl requested to purchase a dosimeter
evaluating 8 hour hearing testing. Motion by Hartje, 2nd by Dippel to approve. Carried.
b. Deductibles: Motion by Dippel, 2nd by Haugen to approve deductibles. Carried.
Departmental Updates - Buildings, Communications/Towers & Landfill (Tim Stieve).
a. Tim provided the monthly report for Buildings/Communications.
b. Tim reviewed vouchers. Motion by Hartje, 2nd by Dippel to approve the vouchers. Carried.
c. Tim reviewed the strategic planning for 2012 budget compilation, programs, mandates
and priorities and the 2012 Form 1's for Building Services and Risk Management/Safety.
Motion by Dippel, 2nd by Haugen to approve. Carried.

8. Next Meeting date: Regular meeting was set for July 11, 2011, at 8:00 a.m.

9. Adjourn: Motion by Haugen, second by Dippel to adjourn. Carried.