Property & Insurance Committee

08-14-2012_approved_minutes.pdf (34 KB)

SAUK COUNTY BOARD OF SUPERVISORS
PROPERTY AND INSURANCE COMMITTEE MEETING
August 14, 2012
APPROVED


Members Present: Virgil Hartje, George Johnson, David Riek, John Miller, Scott Von Asten

Others Present: Timothy Stieve, Carl Gruber, Liz Geoghegan, Julie Hyser,
Todd Liebman, Kathy Schauf, Brentt Michalek

1. Meeting called to order by Riek at 5:01 p.m. Compliance with Open Meeting Law was met.

2. Adopt Agenda: Riek suggested moving 6 (f) to the end of agenda for discussion if time permits. Von Asten suggested moving 7 (i) to next month’s agenda. Motion by Hartje, 2nd by Johnson to adopt revised agenda. Motion Carried.

3. Adopt draft minutes of July 11, 2012 meeting: Motion by Johnson, 2nd by Von Asten to adopt minutes. Motion Carried

4. Public comment: None

5. Communications: Request for use of the Courthouse Square on October 14th, 2012 for Uptown Historical Church Tour. Motion by Hartje, 2nd by Miller to adopt agenda. Motion Carried

6. Business Items:
a. Treasurer’s Report -- monthly report
i. Review bids on Hwy 33 Tax Deed Property (Old Ormond property) – approve resolution. One bid was received on the Hwy 33 Tax Deed Property. The bid is in the amount of $ 18,205.50 and is over the minimum bid amount. Motion by Johnson 2nd by Von Asten to approve resolution to accept the bid. Carried.
ii. Liz discussed the offer to purchase and possible resolution for lands in the Town of Woodland, Dutch Hollow Lake. The property in Town of Woodland was taken on tax deed a few years ago. An offer was received in the amount of $500. The actual cost to the county is $950.80. The committee can accept or reject the offer. The committee suggested the County write a counter offer in the amount of $900.00. Motion by Miller 2nd by Johnson to reject the bid and for the county to counter offer in the amount of $900.00. Carried.
iii. Todd Liebman discussed the counter-offer to purchase tax delinquent real estate located at 640/644 Water Street in the Village of Prairie du Sac and presented a resolution to accept the Villages counter-offer of $16,240.92 along with possible future payments depending on what the Village is able to do with the property. Motion by Johnson 2nd by Miller to approve the resolution and accept the offer by village of Prairie du Sac. Carried.

b. Possible closed session pursuant to Wis. Stat. s.19.85(1)(e) deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session. Consideration of possible purchase of property to allow access to county owned property Town of Dellona. Motion by Riek, 2nd by Hartje to go into closed session. Vote: Riek, Hartje, Von Asten, Johnson, Miller all yes. Carried.

c. Reconvene in open session immediately following the closed session. Motion by Johnson 2nd by Hartje to go into open session. Carried.

d. Possible action to be taken regarding possible property acquisition. Motion by Hartje 2nd by Von Asten to authorize Corporation Council to prepare the necessary paperwork to purchase property in the Town of Dellona. Carried.

e. Update on agreement for Enhanced 9-1-1 services. Tim had no new updates.

f. The report from Economic Development Committee Representative will be done at the September meeting.

7. Departmental Updates - Risk Management (Carl Gruber)
a. Monthly Report – Motion by Hartje, 2nd by Riek to approve report. Carried
b. Review and Approval of Deductibles -None
Departmental Updates - Buildings, Communications/Towers & Landfill (Tim Stieve)
a. Monthly Report
b. Review and Approval of Vouchers. Motion by Riek 2nd by Miller to approve vouchers. Carried

c. Review and approve resolution regarding upgrade to VUGate video Arraignment and Visitation systems.
Motion by Johnson 2nd by Hartje to approve resolution regarding upgrade to VUGate Video
Arraignment and Visitation systems at the Courthouse and Law Enforcement Center. Carried.

d. Review and approve resolution regarding emergency replacement of Air Conditioning unit at the Sauk
County Law Enforcement Center – original Huber Center. Motion by Hartje 2nd by Johnson to approve the resolution regarding emergency replacement of Air Conditioning unit at the Sauk County Law Enforcement Center – original Huber Center. Carried

e. Review and approve resolution regarding remodeling of the West Square Facility. Motion by Hartje 2nd by Johnson to approve the resolution to contract with MSA for the remodel of the West Square Facility. Aye: Von Asten, Miller, Hartje. Nay: Riek, Johnson. Carried

f. Review and approve resolution regarding Building Space Lease with MATC. Motion by Johnson 2nd by Von Asten to approve resolution regarding Building space lease with MATC. Carried.

g. Review and approve resolution regarding Building Space Lease with Workforce Development Board of
South Central Wisconsin. Motion by Johnson 2nd by Von Asten to approve resolution regarding Building Space Lease with Workforce Development Board. Carried.

h. Review and approve resolution regarding Building Space Lease with Department of Workforce
Development – Vocational Rehabilitation. Motion by Johnson 2nd by Von Asten to approve resolution regarding Building Space Lease with Department of Workforce Development-Vocational Rehabilitation. Carried.

i. The review and approval of 2013 Building Services, Insurance Fund & Landfill Budgets will be covered at
the September meeting.

j. Discussion of green technologies: Von Asten suggested that Tim develop a listing of what types of things the County has done and/or is planning regarding green technologies to be discussed at the next meeting..

9. Next meeting date: Regular meeting is set for September 04, 2012, at 3:15 p.m.

10. Adjourn: Motion by Von Asten, 2nd by Riek to adjourn. Motion Carried.