Property and Resource Committee

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Calendar Date:
Monday, March 8, 2010 - 8:00am

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Meeting Information

  • Agenda
  • Minutes
PDF icon P&R Agenda 8 Mar 2010 (63 KB)

REASON FOR MEETING:  Regular

SUBJECTS FOR DISCUSSION:

  1. Call to Order and Certify Compliance with Open Meeting Law
  2. Adopt agenda
  3. Adopt draft minutes of December 7th, 2009 meetings
  4. Public Comment
  5. Communications
    1. Request by Baraboo Sharks Bicycle Racing team to use parking lot of Old Sauk County Health Care Center in May for bicycle race.
    2. Request by Baraboo Kiwanis Club for use of the courthouse Lawn.
  6.  Business items
    1. Treasurer’s Report -monthly report.
      1. Resolution to approve sale of tax delinquent.
    2. Update on sale of HCC properties, Administrators House -Alene Kleczek
    3. Update on the demolition of old HCC -Review of Request for Proposal for demolition
    4. Consideration of programs and priorities. Non-committee County Board Supervisors will be allowed to participate in the discussion.
    5. Discussion regarding Spring Green Forest property
    6. Discussion on Room Use Policy
  7. Departmental Updates -Risk Management (Carl Gruber)
    1. Monthly Report
    2. Review and Approval of Deductibles
    3. Possible closed session pursuant to Wisc. Stats. 19.85 (1) (g) Conferring with legal counsel for the governmental body who is rending oral or written advice concerning strategy to be adopted by the governmental body with respect to litigation in which it is or is likely to become involved. Discussion of settlement of Porscha Johnson claim.
    4. Reconvene in open session.
    Departmental Updates -Buildings, Communications/Towers & Landfill (Tim Stieve)
    1. Monthly Report
    2. Review and Approval of Vouchers
    3. Update on Bug Tussel placing tower at Landfill.
    4. Update on Courthouse Tower.
    5. Update on Generator repair at Law Enforcement Center.
  8. Next Meeting
  9. Adjourn

COPIES TO: Hartje Dippel Montgomery Posewitz Volz Stieve Gruber Schauf Web Liaison Co Clerk News Media Geoghegan Kleczek Krueger McClary

DATE NOTICE MAILED: March 3rd, 2010 PREPARED BY: Emergency Management, Buildings & Safety Department

P.M .,M onday through Friday,exclusive of legal holidays,at least 48hours in advance of the meeting so that reasonable arrangements can be made to accommodate each request.

Unapproved
PDF icon PR Minutes 8 March 2010 (28 KB)

SAUK COUNTY BOARD OF SUPERVISORS
PROPERTY AND RESOURCES COMMITTEE MEETING
March 8th, 2010


Members Present: Virgil Hartje, Charlie Montgomery, Larry Volz, Al Dippel
Members Absent: Shawn Posewitz ( excused )

Others Present: Timothy Stieve, Julie Hyser, Carl Gruber, Alene Kleczek, Marty Krueger, Phil Raab, Bev Mielke, Liz Geoghegan

1. Meeting called to order by Hartje at 8:00 a.m. Compliance with Open Meeting Law was met.

2. Adopt Agenda: Motion by Dippel, second by Montgomery to approve agenda. Carried.

3. Adopt draft minutes of February 08, 2010 meeting: Motion by Volz, second by Montgomery to approve minutes. Carried.

4. Public comment: None
5. Communications:
a) Tim discussed a request by the Baraboo Sharks Bicycle Racing Team to use the parking lot of the old Sauk County Health Care Center in May. The group has agreed if the county needs the parking lot at that time for any other reason, the racing team will need to relocate. Motion by Volz, Second by Dippel to approve request. Carried.
b) A request was made by the Baraboo Kiwanis Club for use of the courthouse lawn for signage. Motion by Volz, Second by Montgomery to approve request. Carried.

Marty Krueger reported that he has been contacted by a group expressing interest in the old Health Care Center. If there is further contact, he will provide an update at the next meeting.

6. Business Items:
a) Treasurer’s Report - Resolution presented by Liz Geoghegan to sell strip of property to Balfanz for the bid of $125. Motion by Hartje, Second by Volz to approve resolution. Carried.
b) Alene reported the following:
Administrators House: Still waiting on closing date; but should be happening within the next week. Motion by Volz, second by Hartje to wait until next meeting (April 12th) for closing or money will be returned and house will be rebid. Carried.
c) Tim discussed a Request for Proposal Kathy Schauf is preparing to send out for the
demolition of the old HCC. The proposed award date is April 20, 2010 with a completion date of September 30, 2010. A public auction was suggested for any loose items that have not been removed prior to demolition.
d) None at this time
e) Virgil Hartje discussed the option to sell property at the Spring Green Forest site. Alene will consult with Planning and Zoning and will provide the needed information at the next meeting.
f) Tim noted recent complaints on meeting room use. Tim proposed deleting non county reservations that exceed 45 days on the calendar per our Room Use Policy. Tim will check with MIS as to who has authorization to reserve rooms and possibly make changes.




7. Departmental Updates - Risk Management (Carl Gruber)
a) Carl Gruber provided his monthly report.
b) Reviewed deductibles. Motion by Volz, second by Hartje to approve deductibles. Carried.
c) Committee went into closed session
d) Committee reconvened in open session.

Departmental Updates - Buildings & Safety (Tim Stieve)
a) Tim Stieve provided the monthly report.
b) Review and approval of vouchers. Motion by Montgomery, second by Dippel to approve vouchers. Carried.
c) Tim Stieve and Phil Raab have met with Bug Tussel to go over details of placing a tower at the Landfill.
d) Tim Stieve and Phil Raab discussed the Court House Tower. Tim consulted with Ramaker and Associates concerning repairing vs. replacing the tower. They are looking at two options for replacing the tower, the second option will cost an additional $1,750 but will provide us two options to choose from. Tim recommended spending the additional funds. Motion by Dippel, second by Montgomery to complete the second option. Carried.
e) Tim provided an update on the generator repair at the LEC. Bids were provided for the repair of the generator and Fabco’s bid of $8,650 was determined to be the most reasonable. Motion by Montgomery, second by Volz to approve bid by Fabco. Carried.

8. Next Meeting date: Regular meeting was set for April 12, 2010 at 8 a.m.

9. Adjourn: Motion by Montgomery, second by Volz to adjourn. Carried.